Maintenance & Modernization
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Inspections
– Annual inspections are a compliance element of the Housing Program. RCCHA understands that inspection dates from time to time may conflict with tenant schedules,
therefore policy allows for one (1) change in inspection date not to exceed thirty (30) business days
. Failure to comply with three (3) requests for a unit inspection within 30 days will constitute a violation of the lease/policy terms andis grounds for termination. Get your annual inspection completed and behind you.
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Bear-Proof Dumpsters
– The Housing Board has taken action to require use of bear proof dumpsters for residents in housing authority units. The proposed policy has been publicly posted for comment for 30 days. Comment period ends on 9/27/2018.
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Emergency Work Orders
– Per policy, an “emergency” work order is triggered by the following types of events:
o Water Pipes Breaking
o No electricity in the unit
o Serious leaks in the roof, walls, windows, etc.
o No heat in the winter.
o Fires, Accidents, Natural Disaster, Vandalism, & Break-ins.
It is classified as an event that poses an immediate threat to safety, health or might cause further damage to property if not corrected immediately. On-call maintenance responds to only emergency work order events.
* Seasonal prevention reminders
:
o Weatherization; window and doors weather stripping.
o Chimney and fireplace cleaning.
o Heating system check and replace furnace filters.
o Insulation
o Drainage, gutters, window wells (clean) & roof repair
o Insulate pipes and shut off outdoor water.
o Landscape; tree/shrub pruning.
* Units that have not been rehabbed
– RCCHA has contracted to have the remaining 29 units in our housing stock that have not been renovated within the last 15 years, to be inspected and modernization scopes of work developed. This poises us to be grant application ready, and to develop rehab projects to address these.
Occupancy & Residency
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Recertifications
– Another compliance element, due annually.
Policy allows for one (1) change in date not to exceed thirty (30) business days
. Failure to comply with this requirement constitutes a breach of the lease agreement and can trigger lease termination.
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Meth Policy
- Approved in May 2018 by the Housing Board, requires every tenant to sign and have this policy on file in their tenant file (June deadline). We’ve been working with tenants over the course of the summer to get everyone compliant in this regard, but some are still outstanding. If you have not completed yours and turned it in, please get it done. Because this is also a compliance matter, our Occupancy Specialists will be taking this to the next level, for those tenants who have been non-responsive.
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Housing Debt Collection
– Current tenants have the ability to enter a payback agreement to pay past due rent and/or work order charges. Old past due accounts are now being processed through Tribal Court for collection. If you have a debt with RCCHA, it is best to be pro-active about addressing it.
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Rent Calculation
– We heard you…. based on what you told us at the public input session on this topic in August, we’re hard at work developing and drafting a policy that we hope can work. Once RCCHA administration has that developed, the Board will review that draft and we’ll roll out another public input session. Stay tuned!
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Housekeeping Standards
– Uniform Standards for Residential Housekeeping (policy).
o General
* Walls should be clean, free of dirt, grease, holes, cobwebs and fingerprints.
* Floors should be clean, clear, dry and free of hazards.
* Ceilings should be clean and free of cobwebs.
* Windows should be clean and not nailed shut with shades or blinds intact.
* Woodwork should be clean, free of dust, gouges or scratches.
* Doors should be clean, free of grease and fingerprints, with functional locks.
* Heating units should be dusted and access uncluttered.
* Trash shall be disposed of properly and not left in the unit.
* Entire unit should be free of rodent or insect infestation.
o Kitchen
* Stove should be clean and free of food and grease.
* Refrigerator should be clean. Freezer door should close properly and gaskets should be clean.
* Cabinets should be clean and neat. Cabinet surfaces and counter tops should be free of grease and spilled food. Cabinets should not be overloaded. Storage under the sink should be limited to small or lightweight items to permit access for repairs.
* Exhaust fan filters should be free of grease and dust.
* Sink should be clean, free of grease and garbage. Dirty dishes should be washed and not stored in sink.
* Food storage areas should be neat and clean without spilled foo.
* Trash/garbage should be stored in a covered container until removed to the disposal area.
o Bathroom
* Toiler and tank should be clean and odor free. Condensations should be wiped regularly.
* Tub and shower should be clean and free of mold and mildew. Where applicable, showe curtains should be in place, and of adequate length to prevent spillage.
* Sink should be clean.
* Vanities should be kept clean and free of water leakage.
* Exhaust fan should be free of dust.
* Floors should be clean and dry.
o Storage Areas
* Linen closets should be clean.
* Other closets should be clean.
* No highly flammable materials should be stored in the unit.
* Other storage areas should be clean and free of hazards.
o Outside the unit
* Yards are to be free of debris, trash, and inoperable vehicles and vehicle parts.
* Exterior walls should be free of graffiti.
* Porches (front and rear) should be clean and free on hazards.
* Sidewalks should be clean and free of hazards.
* Storm doors should be clean, with glass and screens intact.
* Hallways should be clean and free of hazards.
* Yards are to be maintained at tenant’s expense.
* Laundry areas should be clean and neat. Lnt should be removed from dryers after use.
* Utility room should be free of debris, motor vehicle part
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Tenant Association
– Looking to re-establish an active, engaged Tenant Association, with representation from each housing community. Complete the Tenant-Resident Association Interest Form if you’re interested in becoming a member.
Housing Development
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Home-Ownership Opportunities
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o USDA
- Individual appointments to make application through USDA for home ownership and/or home repair loans (or grants for elders). September dates are 9/11 (p.m.) and 9/12 (a.m.) September schedule is filled. October dates dependant upon USDA fiscal year funding allocation.
o Modular Units (RCCHA temp relo)
– Assumable 184 loans available through Bay Bank. Modulars will stay in their current location. Funding available with the loan for a garage, as well.
o VA Native American Direct Loan Program
– A program representative will be on-site in Red Cliff during the month of September for appointments. Dates/times available for appointments will be posted when the schedule is finalized. Program is for eligible veterans.
Operations & Administration
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RCCHA Office Building
– Scheduled to move back to our renovated office building late November.
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RCCHA Closed
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9/3 (labor day); 9/21 (a.m.) – staff meeting/in-service; 10/1 (Treaty Day)
Upcoming Events
* Annual Inspections – June – October 2018
* Board Meetings – 9/18 and 10/17
Additional Resources
Section 184 Loan Program
For those of you looking to access Section 184 loans to buy/build homes, below is the link to the loan application forms via Bay Bank.
Bay Bank is owned by the Oneida Tribe of Wisconsin. Questions about the program and/or forms, should be directed to Tanya Krueger at 920-490-7600.
