Re: Activities Pausing for Alpha Financials Cut-over
To: All staff, faculty and post-docs
Dec. 7, 2020


Hello, campus colleagues, 

As the Alpha Financials project nears the Dec. 8 cut-over period, here is an update and reminder about impacted systems* and activities that will pause as we convert to the cutting-edge processes based on Oracle Cloud technology.

Our earlier message detailed systems and transactions that will have limited to no functionality between Dec. 8 and Jan. 4 (see table below). During this time, almost 1 million records will be transferred from the legacy system at UCLA to Oracle and new functionalities will be enabled.

Limited exceptions to paused processes will be made for critical business activities, such as contracts and grants, gifts and endowments, or emergency purchases. There also will be some downtime during the cut-over process for systems that interface with the UCLA system, including GLAAS and Banner, to allow the new interfaces to be put in place when the Oracle system goes live on Jan. 4, 2021. 

Here are key cut-over dates and business impacts:
Project information is available on the Alpha Financials website, including FAQs, reference materials by project area, and training information. If you have any questions or concerns regarding the cut-over process or training, contact us at AlphaFinancials@ucmerced.edu.

Thank you for your support and patience during this necessary downtime, as we achieve another Alpha Financials milestone.

Kim Groesbeck
Interim Assistant Vice Chancellor/ Controller
Business & Financial Services
* Systems that will require a pause in activity
  • Data warehouse DDODS/Cognos report
  • ODS
  • OFSR reports and Document Direct reports
  • DACSS – system security
  • Security backbone -- vulnerability, forensics, SSO, governance
  • UCPath IDM interface
  • QDB
  • FS applications (journal, TOF, recharge, etc.)
  • FS mainframe
  • Payroll (PPS) mainframe
  • FS, Budget applications data storage & management (local to applications)
  • PAN history data management
  • PAC/Cat Buy (Procurement)
  • Consolidated gift fund management
  • Glacier (Tax)
  • Express (Travel)
  • PTA (Travel)
  • Effort Reporting (ERS)
This is an important message from UC Merced. Please share with colleagues who may not have ready access to email.