Dear Campus Community,

Supply Chain Management (SCM) wants to inform you of important updates and events. 

This month's features:  

• Scheduled BFS Maintenace
• BearBUY 24.2 Upgrade Release
• VWR/Stanley Stockroom Closed in June
• Thomas Scientific: Internship Opportunity
• Update: ODP Punchout Catalog
• Reminder: Blaisdell’s - Shop Small Business for Free Shipping
• Policy Reminder: Conflict of Interest and Procurement
• Bears that Buy Open Office Hours: Here to Make Purchasing BEARable
• Supplier Expo 2024 Digital Guide



If you have any questions, please contact the BearBUY Help Desk at 

510-664-9000 (options 1, 2) or bearbuyhelp@berkeley.edu for immediate assistance.

Thank you for your continued support, 

Supply Chain Management

Scheduled BFS

Maintenance

The BFS system will perform maintenance on Saturday, June 29, 2024, from 6:00 a.m. to 7:00 p.m. BearBUY will be unavailable during this maintenance period.

Please prepare for planned system downtimes and visit the Controller’s Office website for the 2024 BFS maintenance schedule.

BearBUY 24.2

Upgrade Release

As part of the Jaggaer 24.2 upgrade, BearBUY will be unavailable from Friday, July 12, 2024, at 6:00 p.m. PST to Sunday, July 14, 2024, at 9:00 a.m. PST.

The 24.2 upgrade release in BearBUY will go live on Monday, July 15, 2024.

VWR/Stanley Stockroom

Closed in June

Thank you for choosing to make your purchases with the VWR stockroom for all these years! While VWR/Avantor will continue to be your vendor for lab supplies, the on-campus store has made the difficult decision to close its doors at the end of June. Last Friday, June 14, 2024, the punchout tile and catalog were taken down. 

The stockroom will remain open after June 13, 2024, for in-person orders of existing stock. Stanley's stockroom will be providing additional close-out discounted products. Please visit the stockroom for more information or check the “News and Announcements” section in the BearBuy Research/Lab Supplies & Support Guided Dashboard later this week for discount rates and inventory levels. Please note that supplies and prices are subject to sale based on campus inventory levels.

Thomas Scientific

Internship Opportunity

Thomas Scientific is offering paid internships for students at $20/hr for 15-20 hours per week, including the summer semester. For more details, please contact Andrew Darress, Director of Strategic Alliances at Thomas Scientific, at Andrew.Darress@thomassci.com.

ODP Business Solutions

Punchout Catalog

The ODP Business Solutions punchout catalog received a facelift and is currently available in BearBUY.

Please Note: Effective May 1, 2024, for orders less than $50, a $5.95 shipping charge will be added to orders before you punch back into BearBUY to complete your transaction.

Blaisdell's - Shop Local Small

Business for Free Shipping

Support the local small businesses in BearBUY by purchasing your office supplies — Blaisdell’s offers free shipping for all order sizes.

Conflict of Interest

and Procurement

The California Political Reform Act states: ALL employees (staff and faculty) are required to disqualify themselves from making, participating in making or influencing University decisions in which they have a disqualifying conflict of interest. 

Under UC Policy BFB-BUS-43 Purchases of Goods and Services, no purchase or lease of goods or contract for services may be made when an Employee-Supplier relationship exists.

This prohibition applies whether the employee-supplier relationship is with an employee in a different campus location, college, school, or department, although individual transactions may be allowable under policy.  In all cases where a supplier or University employee is aware (or should be aware) of a potential conflict of interest, that person or company must disclose a potential conflict of interest by filling out the Conflict of Interest Declaration form for every purchase transaction where this may apply.  

Resources:

Introduction to Disqualification Rule for the Political Reform Act

Conflict of Interest Declaration Form

Berkeley Supply Chain Conflict of Interest

BFB-BUS-43 Purchases of Goods and Services; Supply Chain Management 

UC Compendium Of Conflict Of Interest And Integrity Policies – Guidance 

Bears that Buy Open Office Hours:

Here to Make Purchasing BEARable

Please join us at our next remote office hour tomorrow, Tuesday, June 18, 2024, from 10:00 a.m. - 10:50 a.m.

We'd like to encourage you to submit topics of discussion and/or questions in advance in this Google form.

Individuals from the Procurement, BearBUY Solutions, Account Payable, and BRS teams will attend to listen to your questions and provide information about purchasing at Berkeley. The Open Office Hours will be held every third Tuesday of the month from 10:00 to 10:50 a.m.

Instructions and Zoom URL:

• To attend office hours, you MUST first be signed in to your Berkeley Zoom account. Please see How to sign in to your UC Berkeley Zoom account.
• No registration is required. Join the Bears that Buy Open Office Hours or enter the Meeting ID 98644166884 in the Zoom desktop client.

Supply Chain Management (SCM) hosted the first supplier showcase in eight years on Wednesday, April 17, 2024, at the Pauley Ballroom in the MLK Student Union.

Over 300 faculty and staff dedicated their time to meeting with suppliers and campus departments. (Round of applause!)

Please check out the Supplier Expo Digital Guide for more information: contract number, supplier contact information, new shopper quick reference guide, and BearBUY support/resources information.

The Supplier Expo Digital Guide will be available for 12 consecutive months.