Supply Chain Management News
November 2021
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Dear Campus Community,
Supply Chain Management (SCM) would like to inform you of important updates and events.
This month's features:
- BearBUY 21.3 Upgrade Release Coming This Monday!
- UCB's New Sales Rep for ThermoFisher Scientific
- Adjusted FedEx Delivery Commitment Times from November 1, 2021 - December 31, 2021
- WFHGENERIC Reminder
- Name Change: Praxair is now Linde Gas & Equipment Inc
- NEW! ConnexxUC Tile in BearBUY
- Holiday Departmental Closures for Business Services Units: BearBUY, Procurement, and Business Contracts
If you have any questions, please contact the BearBUY Help Desk at
Thank you for your continued support,
Supply Chain Management
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BearBUY 21.3 Upgrade Release Coming This Monday! |
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The 21.3 upgrade release in BearBUY will go live on Monday, November 15, 2021.
Visual and Functional changes of this release include:
- User Interface/Experience Updates
- Approval Search
- Draft Document Search
- Receipts
- Payment Request form Instructions Updates
- Updates to Non-Catalog and Services forms
IMPORTANT: Due to this upgrade release, BearBUY has scheduled system downtime on Friday, November 12th at 6pm ~ Sunday, November 14th at 12pm.
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UCB's New Sales Rep for ThermoFisher Scientific |
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Please welcome Sabrina Binczewski as our new Sales Rep for ThermoFisher Scientific!
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Adjusted FedEx Delivery Commitment Times from
November 1, 2021 - December 31, 2021
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FedEx will be making adjustments to delivery commitment times from November 1, 2021 through Dec 31, 2021 for certain express service levels.
Most notable are adjustments to the following:
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First Overnight – typically delivered next day by 8:30 am: Will be delivered by 10:00 am from November 1, 2021 through Dec 31, 2021
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Priority Overnight – typically delivered next day by 10:30 am: Will be delivered by 11:30 am from November 1, 2021 through Dec 31, 2021
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Please do not use WFHGENERIC for any of the following:
- Payment Requests
- Subawards
- Service Orders
- Online Services
- Shipping items to non-UC employees, collaboration partners, or other third-party entities
If you have accidentally and incorrectly selected WFHGENERIC as a ship-to code or you are approving an order with this misuse, please do not overwrite the address with a campus address. Instead, use the address search function and select the correct ship-to code for your building and room number. If you cannot find the correct building and room, please request a new Ship-To ID from bearbuyhelp@berkeley.edu.
IMPORTANT: WFHGENERIC shipping option is under continuing periodic audit for compliance. Widespread misuse may result in the cancelation of the WFHGENERIC shipping option for Berkeley's remote employees.
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Name Change: Praxair is now Linde Gas & Equipment Inc |
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Effective October 11, 2021, Praxair Distribution Inc (“PDI”) and Linde Gas North America LLC (“LGNA”) are now officially one entity, named Linde Gas & Equipment Inc. This is a result of the merger of LGNA into PDI, which PDI as the surviving entity, and the simultaneous name change of the surviving entity to Linde Gas & Equipment Inc.
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NEW! ConnexUC Tile in BearBUY |
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Need to arrange business-related travel? Use the new ConnexUC (formerly named Connexxus) tile in BearBUY to access the UC Berkeley Travel Program!
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Holiday Departmental Closures for Business Services Units: BearBUY, Procurement, and Business Contracts |
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During the week of Thanksgiving holiday (November 22-26), SCM Procurement will have reduced staffing and Business Contracts and Brand Protection (BCBP) will be closed. Both departments will reopen to full staffing on Monday, November 29. Please note that some purchasing requisitions and contract review requests may be delayed.
Due to campus winter curtailment, SCM Procurement and BCBP will be closed during the holidays (noon on December 17 - January 3). They will reopen on Tuesday, January 4.
BearBUY will remain open for shopping, ordering and payments although any items that require approvals or help desk services will be limited due to reduced staffing as most campus departments will observe the winter break. If you have an emergency procurement impacting campus operations during winter break, please email supplychain@berkeley.edu with “EMERGENCY ACQUISITION” in the subject line and a PO or Requisition number. This email will be checked daily.
While BCBP will make every effort to complete new projects before December 31, please note that approved matters submitted after Wednesday, December 1 may not be finalized by the end of this calendar year.
Please work directly with your Business Contracts Specialist in regard to the timing of any critical agreements, and they will do their best to accommodate your request.
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Order Status
Please note that your SCM assigned Buyer will not receive the requisition until it has been approved by the department Org Node approver.
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Expediting an Order
If an order warrants expedited handling, please change the priority on the requisition to "Urgent". If you have already submitted the requisition, please contact your assigned Buyer via email and be sure to include the requisition number.
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Who is My Department's Assigned Buyer?
If you are unsure of how to start your purchasing transaction, contact your Buyer for assistance by using your Org Node and Department Name to find your assigned Buyer located in this matrix.
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Splitting Chart of Accounts (COA) At Header Level Vs. Line Level
Splitting COA at the Header Level will apply the split to all lines on the PO.
Splitting COA by Line Level allows you to customize COA percentage allocated to that specific line.
BEST PRACTICE for Subawards
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Line 2 should always be set at the Header Level Chartstring using Account Code 57810.
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Line 1 should be overridden at the Line Level Chartstring using Account Code 57811.
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SCM Service Level Turnaround Times
Urgent requests will be handled on a first-in-first-out basis. Standard turnaround time (Service Level Agreements) for purchase and contract types are available on our Service Level web page.
Please be aware that contract negotiations with suppliers may cause delays.
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Ship To Address vs Final Destination
A Ship To Address is the address that is sent to the supplier. When the supplier is delivering items, they will deliver to the ship to address (which is also visible on the PO they receive).
A Final Destination code is an address only associated to UC Berkeley. Final destination code are used when departments have a central receiving location. The ship to address is the central receiving facility. When the packages are received, the department central receiver looks the PO up in BearBUY and looks for the final destination code. The final destination code is then the office/room number of where shopper needs the items. Final destination codes are never sent to the supplier and are NOT reflected anywhere on the PO.
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Below are links to the BearBUY homepage, instructional aids, training courses, and information on how to create Service Now tickets for BearBUY related issues.
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Whether you are an experienced or a new BearBUY shopper, it is always best practice to take the BearBUY: Basics for Shoppers training if you haven't already.
To take this ESSENTIAL training, please click on this course #: BEESS950-Online
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