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As part of an ongoing effort to streamline Berkeley's Chart of Accounts and enhance financial reporting and data integrity, General Accounting is simplifying non-capital expense accounts by retiring several general ledger accounts.
The retired Account codes will no longer be selectable in BearBUY, effective Friday, October 24, 2025, EOD for new Shopping Carts, Purchase Requests, or Change Order Requests. New Invoices against existing purchase orders will be processed until General Accounting issues an effective end date for these account codes. Purchase Requests currently in workflow can be completed. BearBUY administration strongly encourages campus shoppers and approvers to stop using the account codes listed below starting today, Monday, October 20, 2025, to ensure the best end-user experiences and facilitate future change orders and invoices.
Please see the accounts to be inactivated and the account code that should be used instead:
Equipment accounts to be inactivated:
55303: Non-inv Sport Goods - DO NOT USE
55309: Non-inv Equip-<$200 - DO NOT USE
55313: Non-inv Equip-<$200 - DO NOT USE
55323: Sport Goods/Equip - DO NOT USE
55329: Equip-Other =>$1.5K - DO NOT USE
55399: Non Capital Equip - DO NOT USE
** Please use 55319 Equipment<$5K per Item instead of the above accounts.
Computer equipment accounts to be inactivated:
55201: Non-inv-Comp<$200 - DO NOT USE
55211: Equip-Comp=>$200 - DO NOT USE
** Please use 55221 Computer Equip <$5K per Item instead of the above accounts.
Fabrication accounts to be inactivated:
55311: Fab Equip=>$200 - DO NOT USE
55321: Fab Equip =>$1.5K - DO NOT USE
** Please use 55301 Non-inv Fabricated Costs<$5K instead of the above accounts.
Furniture accounts to be inactivated:
55302: Non-Inv Furniture - DO NOT USE
55322: Office Furniture - DO NOT USE
** Please use 55312 Office Furniture<$5K per Item instead of the above accounts.
Special Collection account to be inactivated:
55324: SpecialColl=>$1,500 - DO NOT USE
** Please use 55314 Special Collections<$5K instead of the above accounts.
Action Required
- Immediately cease using these G/L codes for all purchase requisitions, expense reports, journal entries, and any other financial documentation.
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If you have any questions, please contact gao@berkeley.edu.
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