Client Spotlight: 
The Claremont Club
The Claremont Club
Every month, we highlight one of our amazing clients with our SDP Client Spotlight. 
This month, we stopped by  The Claremont Club to learn more about the their history and all the incredible ways the club has been able to give back to the community.
Click here for the full story and a special offer for your next visit to the club!
Free 2018 Labor Law Poster & Compliance Store Discount
Labor Law Poster
There have been 3 mandatory poster updates in California in the past 100 days and there are over 30 new updates anticipated for early 2018. Act now and get a Free 2018 Labor Law Poster with any Update Service!
Already have a Labor Law Poster Subscription? Check out our OSHA Compliance Store and get a 20% discount off your order!
Cyber-Fraud & Risk Management Webinar
Cyber Security
Join us for our Cyber-Fraud and Risk Management webinar on March 9, 2018 at 10:30 AM PST to learn how you can protect the security of your organization and employees.
Space is limited, so click here to learn more and reserve your spot today!
Update: Federal Withholding Tables
The changes from the IRS' new Federal Withholding Tax Tables have already been updated in payroll, but you may need to double-check your Form W-4s.
Click here to make sure all of your information is up to date!
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Is It Time To Upgrade To A New Payroll Service? 
If you are already a Southland Data  Processing client, we value and appreciate your business. If not, and you are looking to upgrade to a new payroll service, click on the link below for a free quote.
Southland Data Processing's February Payroll &  HR Newsletter
Office Romance
Company Dating Policies
In Light of the #MeToo Movement
Dating policies have become pretty common among employers of all sizes, but with the advent of the #MeToo movement, legal experts are now recommending that employers give their policies another look to make sure they are logical, easy to follow, and presented in the best light to employees.

According to the latest  CareerBuilder survey , 36 percent of employees have gone out with a co-worker and 22 percent have had a workplace romance with their boss. Designed to manage romantic relationships in the workplace, these fraternization or anti-dating policies can protect employers in the event that these relationships end on bitter terms or lead to legal issues.

Employers should be particularly aware of the risks of future harassment claims and favoritism charges that may result from a supervisor dating a subordinate.

According to the latest XpertHR report on workplace romances, a dating policy should include statements about:
  • The policy's goal of upholding appropriate boundaries between personal and business relationships.
  • The employer's decision whether to prohibit or just discourage fraternization between managers and subordinates.
  • Requirements to report participation in such relationships, including those with vendors or other business associates.
  • The employer's right to modify reporting structures (i.e. transferring a manager in a relationship with a subordinate).
  • Prohibition of physical contact between employees during work hours.
  • The employer's anti-harassment policy and harassment-reporting mechanisms.
For more information on how to create an effective, complete, and comprehensive dating policy for your organization, read the full article by SHRM here.

Trending Business News
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You've done the hard part of disciplining an employee for misconduct, but now you have to get the worker to acknowledge what happened with a signature. Careful wording and remaining upfront during the disciplinary meeting can actually boost your odds of obtaining employee acknowledgement.  Read More

Apps Bypass HR to Send Harassment Reports Directly to Senior Leaders (
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Despite the recent wave of high-profile men being fired from jobs because of sexual harassment charges, many women in the workplace remain heistant to bring harassment claims against co-workers. A group of female executives aims to change that with a new web platform.  Read More
10 Tips To Keep Your Data Safe (Southland Data Processing)
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Companies spend millions of dollars every year to keep their data secure. Unfortunately, these efforts can be completely undermined if employees don't understand their role in the security plan. Follow our top tips to keep yourself, your colleagues, and your company safe.  Read More
Hiring in the Age of Ageism (
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Afraid to Speak Your Mind at Work? So Are Many of Your Colleagues (
At your weekly meeting, a manager asks for feedback on the speakers she hired for your organization's annual conference. You thought they were disorganized and dull, but your manager might take that criticism personally so you keep your mouth shut.  Read More

DOL Adopts New Unpaid Intern Test (Southland Data Processing)
Just recently, the Department of Labor (DOL) adopted a new test for unpaid interns. If your organization has an unpaid internship program, you should use this new test to determine if a worker can be classified as an unpaid intern or if they must be classified as an employee and paid minimum wage and overtime. Read More

Can an Executive Employment Agreement Excuse Bad Behavior? (
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As sexual harassment allegations continue to make headlines, so do reports of multi-million dollar severance payments and potential breach-of-contract claims. This may leave HR professionals asking what to include in an executive employment agreement and how far those agreements can go to protect an executive's job.  Read More

Toxic Employees Can Be Ignored By Co-Workers, But Not By You (
One of the worst mistakes you can make as a leader is ignoring the signs of a toxic employee. If you don't put an end to their bad behavior, then the employee will continue acting inappropriately, making the work environment worse.  Read More
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