Important Information for EACs

EAC Access to the Career Fair & Interview Halls

Complimentary wristbands will be given during move in and move out at the expo hall entrances and the dock entrances.

Exhibitor badges REQUIRED on Friday & Saturday to access the Career Fair & Interview Halls.

EAC badges are $75.00 each.

Link to register, Please forward to your onsite exhibitor support team.

Exhibitor Registration Hours:

Wednesday, October 30

8:30am-7pm

Thursday, October 31

7:30am-7pm

Friday, November 1

7am-5pm

Saturday, November

730am-12pm

Note: Limited exhibitor registration support from 12-1pm each day

Exhibitor registration will be located on the ACC 3rd Level, in Ballrooms E&D across from Attendee Registration. Click here to view map.

Note. If you are entering the building through the ACC front entrance, your bags are subject to inspection so allow for additional time.

Link to the Career Fair Floor PlanHall D

Link to the Interview Hall Floor PlanHall C

Exhibitor Resources

Useful Links

Schedule at a Glance

Move in hours, Career Fair hours, Interview booth hours and move out hours

Official Contacts and Contractor List

Official list of contacts and contractors for the National Convention. If you are contacted by a company NOT on this list, please notify exhibits@shpe.org so we can verify if they are working on behalf of the event.

EAC Form

EAC- Exhibitor Appointed Contractor If you are using a company other than the contractors on the Official Contractor list (for example, and I&D company), you will need to submit an EAC form & certificate of insurance

Deadline: 9/27/24

Rules & Regulations

Please review the rules & regulations, especially the fire regulations.

The Anaheim Fire & Rescue Division has strict rules pertaining to exhibits.

Exhibit & Event Regulations

Event rules and regulations including height restrictions

Fire Regulations Important -Please Review

The Anaheim Fire & Rescue Division has strict rules pertaining to booth space, décor and more. Please review and share with anyone responsible for your booth display.

Labor Jurisdictions

Southern California has strict labor rules for installing your booth & setting up booth materials.

SHPE Commitment Form Rules & Regulations

The commitment form contains payment terms, the cancellation policy, exhibit rules & regulations, and the sponsorship agreement

Electrical Info & Regulations

Freeman handles all electrical for the event. Please review the electrical information and regulations

Plumbing Info & Regulations

Freeman handles all the plumbing for the event. Please review the plumbing information and regulations

Displaying a Vehicle in Your Booth

If you will be displaying a vehicle or equipment that contains fuel (including electric vehicles), Please submit a Vehicle/Mobile Display Authorization Form

by September 11, 2024

Official General Contractor- Freeman

Maximize your savings by ordering from Freeman Online by October 2, 2024

Freeman will have a service desk in hall E, one level below the Career Fair Hall.

To access, use the escalators at the back of hall D, end of the 1500 aisle.

Freeman Online

Maximize your savings by ordering from Freeman Online by October 2, 2024.

If you have an existing login with Freeman for SHPE or another event, you may use that to login.

New to ordering through Freeman, you will need to create an account (top right hand corner of the Freeman site)

Freeman Quick Facts

Please review the Freeman Quick Facts for important information regarding the event.

Including shipping, material handling and FAQs.

Shipping: Advance to the Warehouse

If you want to ship advance to the Freeman Warehouse, your shipment can not arrive prior to 9/26/2024 and the deadline to receive shipments without an additional fee is October 22, 2024.

The benefit of shipping to the warehouse is that your freight should be at your booth when you arrive to set up on Wednesday 10/30/2024.

Shipping: Direct to Show Site

If you want to ship direct to show site, your shipment can not arrive prior to October 30, 2024.

Hanging Sign Label

Island booths 400 square feet or larger (open on all 4 sides) are allowed to hang a banner above their booth. Height limit is 20 feet from the floor to the top of the sign.

Freeman handles all rigging of signs under 200 lbs.

Please review hanging sign labor, equipment, and rules

Material Handling

Freeman is the exclusive provider of material handling services. Material handling includes unloading your exhibit material from your carrier, storing up to 30 days in advance at the warehouse address, delivering to the booth, the handling of empty containers to and from storage, and removing of material from the booth for reloading onto outbound carriers.

Material handling charges will automatically be applied to your account upon receipt of each shipment.

For estimated material handling charges, please use the tool in Freeman Online.

POVs

Privately Owned Vehicles are defined as cars, pick-up trucks, vans, and other trucks primarily designed for passenger use, not cargo or freight.

Vehicles that do not qualify for this service, or that have material that requires mechanical assistance to unload, will be directed to the loading docks or Freeman Marshalling Yard.

Cartload Service

Workers equipped with a flat cart scooter will assist exhibitors with unloading. Each cart will handle a load approximately 3'wide x 4' long x 3' high. Freight must not exceed 300 lbs.

For safety reasons, it will be the judgment of the freight supervisor if the load can go higher than 3 feet.

Cart Service includes storage of empty cardboard/product boxes at no additional charge.

Map to the POV Area

Other Contractors

Audio Visual

Freeman Audio Visual will rent audio, visual and computer equipment.

Business Center

The Anaheim Convention Center does not have a business center but FedEx has two at nearby hotels.

Food & Beverage

Aramark is the Exclusive food and beverage provider at the ACC. Deadline to order F&B is 10/1/2024

Internet & Telephone

Smart City is the Exclusive internet and telephone provider at the ACC. Deadline to order services at the incentive rate is 10/9/2024

Need internet to simply check E-mail? Click here for information on complimentary internet & Exhibitor multi-day packages

Lead Capture

Cvent, the official registration vendor for SHPE will also have lead retrieval services available. We should have more information in August.

Booth Security

Lincoln Security Services has guards available to monitor your booth.

Reserve prior to 10/23/2024

Questions?

IPC Companies contact: partnerships@shpe.org

Non- IPC Companies, contact exhibits@shpe.org