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Annual Training Frequently Asked Questions (FAQs)
Annual Cost Reporting FAQs
Q: To be reimbursed for transportation, does transportation need to occur on the same day the student receives a direct medical service per their IEP?
A: Yes. Transportation is reimbursed only on days when a direct medical service was provided and billed for pursuant to the student’s IEP.
Q: Can cell phones and stipends be reported on the annual cost report?
A: Cell phones and stipends are not allowable as these items are not directly tied to a direct medical service per a student’s medical plan of care. Because they are not allowable costs, they should be reported in the total costs and included in the non-allowable cost reporting field.
Program Compliance FAQs
Q: Does our district provide Public Consulting Group (PCG) parental consent forms for students selected for the comprehensive review?
A: No. CDE will contact your district regarding parental consents for the selected students in your Comprehensive Review data request.
Q: Where can I access the Program Compliance Trainings?
A: Program Compliance Trainings are located on the ‘Resources’ section of the PCG Claiming System homepage and can be accessed all year long.
Quarterly Cost Reporting FAQs
Q: How are my quarterly thresholds calculated?
A: PCG calculates thresholds for your district on an annual basis. If you anticipate pay increases for your staff members for the next fiscal year, please reach out to PCG with that information. We will work to incorporate that into your next calculated thresholds.
Q: If I put someone contracted on the salaried staff pool list, can I still report financials?
A: Yes, you can still report contracted costs for the individual. If within any quarter you put someone incorrectly as salaried or contracted, simply report all costs for the quarter using cash basis accounting as normal and update their information during the next open period.
Random Moment Time Study (RMTS) FAQs
Q: Can I make changes to the Staff Pool List (SPL) after a quarter has concluded?
A: No. The only time updates to your SPL can be made are prior to the start of a quarter when SPL are open and during a quarter when vacancies and direct replacements can be made.
Q: Why is the location option not appearing?
A: The locations feature was removed in the July – September 2024 (JS24) quarter. Please reference the slides in the annual and mid-year training for more details. Instead of the locations field, please use the free form description box to track locations for your district and SPL members.
Please note that many questions were asked about upcoming changes to the Colorado SHS program required by the CMS comprehensive guide. Until program changes have been finalized and approved by CMS, questions will be noted and incorporated into training sessions before those changes go into effect.
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