Nancy Olson, Secretary
SVR Board of Directors Meeting
Agenda and Minutes
SVR Board of Directors Meeting Minutes
Meeting Date/Time: Tuesday, August 3, 2021; 7 pm; STARTED at 7:12 PM
Location: ZOOM Video Conference (Due to COVID -19 restrictions)
Board Members Present (4 needed for a quorum)
Excused --- Sally Boeck, Ken Shahoian, Nancy Olson
Chairs Excused --- John Leet, John Lanting
Minutes taken by Rik Larson
Introduction of guests:
· Kirk Bradford
Any Changes or Additions to the Agenda?
· No changes or additions
1) Old Business
a. DRAFT Minutes from board meeting held on July 6, 2021 --- pending
b. Motion for acceptance of July 6, 2021 minutes -- acceptance moved to September board meeting
c. BOARD E-Mail action: Motion to accept revised logo. Status of vote. Accepted/Passed
d. Christmas Party ---- Mike Willis --- the facility is reserved, contract received, menu options are coming, deposit has been made
e. SVR 60th Anniversary Event - Kirk Bradford; contract has been received, deposit has been made; menu options from country club will not be available until at least January 2022
f. New SVR logo --- Dick MacFarlane; this project is COMPLETE; we need to update the website, badge, etc.
g. Oktoberfest and Charity event -- Dick MacFarlane; drop the Oktoberfest for 2021; the charity event will be held in the spring of 2022
h. Sacramento Auto Show participation by SVR? -- Dick MacFarlane (see attached Exhibit Space Agreement)
i. October 15-17, 2021 at Cal Expo
ii. Kim and Dick to arrange for cars
iii. We do not need someone at the show full-time
iv. Will have banner and membership data on a table
v. Who signs the agreement?
vi. Insurance to be requested
vii. Much discussion about conditions based upon past experiences with such shows (3 gallons of gas in the tank, disconnect the battery, etc.)
viii. Rik will sign the contract and forward to the organizers. This is a no-cost item to SVR.
1A --- CRAB 38 report added to agenda --- John Hawk
Identified that the dates will be May 13-15, 2022 at the California Automobile Museum (CAM)
Still need volunteers to fill out the CRAB 38 team. Formal presentation at the September Board Meeting.
2) Past SVR Event Feedback, Reports filed, Waivers, Expenses, etc.
a. SVR AX, July 17th- had 30 drivers; HOT day; finished up early.
b. SVR New Member Tour, July 24th -- had a good turnout; suggested that the tour route be changed for the next event in August; thanks to the tour leaders and sweep vehicles.
c. SVR Tech Clinic at Detail Mania, July 25th -- actually had 21 people show up….a significant number of 'no-shows'
d. SVR Concours, August 1st -- 50 cars judged, extra awards to be made due to larger than expected number of entries, food service -- GOOD JOB!, Al Price III has the banners and flags.
3) FACEBOOK Status
a. Rik has not forwarded letter to FACEBOOK yet (been just a little busy) --- not finalized yet.
4) Future Board Meetings to continue via ZOOM
a. Possible in person meetings beginning January 2022 at Firehouse #32
5) New Business
a. Amended Budget for New Member Tours (August 21st) by Eduardo Ortega, Jr., PCA National subsidy applied for? ---- PCA subsidy request has been sent to Collin Fat, Zone 7 Representative
6) Upcoming Events and who is attending?
a. SVR Breakfast, August 7th --- still need to wear masks and also let Jerry Alter know that you will be attending.
b. SVR AX, August 21st --- registration is already open
c. SVR New Member Tour, August 21st--- already receiving signups thru MSR
d. SVR Gold Rush Tour, September 4th -- will be leaving from Porsche Rocklin (Kim to notify)
7) Board Reports
a. President (see attachment)
b. Vice President (see calendar in the DRIFTER and on the website) --- need to add CRAB 38 dates
i. MSR experiences
d. Treasurer --- discussion of documents and reports that were sent earlier
e. Membership Director (see attached) --- can now begin ordering badges for the new members as requested
f. Social Director --- possible new events ----- dinner at Wong's Restaurant, tour to the USS Hornet
g. Past President
8) Chair Reports
i. AX is handled by Greg Zajic
ii. Other events are handled by Rik Larson until we get a Safety Chair
c. Charity (Charity auction to be handled by Dick MacFarlane)
d. Concours --- fee to be paid to Zone 7 for the concours we hosted ----- $10 per car
e. CRAB 38
i. For CRAB 38 registration software, should we use MSR or Constant Contact?
ii. Need volunteers for 9 positions --- per John Lanting --- John will be attending the New Member event to drum up business
iii. Date in May 2022 to select for holding space at CAM
f. DRIFTER Editor --- articles and flyers due by August 25th
g. Event Liaison to Porsche Rocklin --- used some of the annual allocated dollars for door prizes for the concours event held on August 1st
h. New Member Group
i. Rally --- Redwood Region has two events coming up
j. Share the Wealth
k. Technical Chair
9) Next Meeting
a. Tuesday, September 7th, location ZOOM
a) Volunteers, filling of vacant positions (chairs)
b) Transition of items from 2020 SVR Board and Chairs; location of boxes, assets, etc.
c) 2021 Calendar (SVR, Zone 7, PCA)
d) CRAB 38 --- Report at the September 2021 Board Meeting --- to become a standing item each month
e) New logo --- Bill Fargo and Dick MacFarlane --- 356 front end --- COMPLETED -- August 2021
f) 60th SVR Anniversary ---- September 24, 2022