San Luis Obispo CoC HMIS Newsletter - Entering Client Notes in Clarity

Entering Client Notes in Clarity

Consistent and helpful notes in Clarity can enhance care coordination, agency operations, and case management. Check out these directions for Entering Client Notes in Clarity in this Knowledge Base Article.

happening on Wednesday, August 7

Join the HMIS Support Team for an in-person Agency Administrator Training on Wednesday, August 7 at 9AM. Learn how to build custom queries and further discover Clarity features designed to coordinate care and agency operations. Sign up today for this informative, in-person training. A hybrid option is available, though the team encourages in-person attendance to maximize learning outcomes.

Monthly HMIS Office Hours on August 15 at 11AM

Moving into August, the HMIS Support Team is proud to announce a change in structure for the monthly HMIS Office Hours. HMIS users can expect the first 20 minutes of Office Hours to include relevant content and tutorials direct from the HMIS Support Team. The remaining time in Office Hours is an open forum for questions and answers. This is also an opportunity to build community among HMIS users across all agencies!

Agenda for HMIS Office Hours in August:

11 - 11:20: How to Run Data Quality Reports in Clarity

11:20 - 11:55: Open Question and Answer with HMIS Support

11:55 - 12pm: Closing and Save the Date for September Office Hours

Q: I'm an HMIS end user without access to the Data Analysis tool, can I still run reports in Clarity?

Answer: Yes! No matter if you are an agency administrator or agency manager, all users have access to reports in Clarity. The Data Analysis tool allows for custom queries and while that feature is unique to some users, all end users can access Clarity reports to help smooth operations and coordinate care across agencies. Learn how to navigate reports in Clarity in this Knowledge Base article and then check out the report library highlighted in this Knowledge Base article.

Q: Where can I find the Release of Information (ROI) files for clients in Clarity HMIS?

Answer: The files for a client's ROI can be found within the "shield" icon in a client's profile. Click on the "shield" in the right-hand side of the menu to see the documents listed. HMIS users can also find ROI documents in paper form, available in both English and Spanish, on the HMIS website listed under the HMIS policies section of the HMIS Website for the Department of Social Services.

Anderson Hotel Supportive Housing Project is Accepting Applications!

With an anticipated opening of August 2024 and up to 66 units for low-income community members, the Anderson Hotel Supportive Housing Project is currently accepting applications!

In partnership with the Housing Authority of San Luis Obispo (HASLO) and People's Self-Help Housing, interested parties can learn more about the Anderson Hotel Project, including application details, on the HASLO website: www.haslo.org. There are on-site services for mental health assistance and substance use as well as a confirmed seven (7) units that are ADA accessible.

A message from the CES Management Entity

Thank you for the patience of all CES users as the CES Management Entity undergoes a time of transition. Matches are still happening but may be a bit slower than the matching pace in the past.

In the meantime, check out and bookmark these helpful and informative Knowledge Base resources for all CES users:

All CES users are encouraged to attend the monthly CE Case Management Meeting, which happens on the fourth Tuesday of each month. The next scheduled CE Case Management Meeting is Tuesday, August 27 at 1:30PM. Be sure to check your email for an updated Zoom link for the monthly meetings.

Questions regarding best practices and CES user support

can be directed to the CES Management Entity

ICA Visit to SLO County in August

ICA, the Implementation partner for the HMIS Migration project, will be visiting SLO County during the week of August 5. The HMIS Support Team welcomes their arrival as they have been instrumental in the County's migration to Clarity HMIS.

HMIS Website