San Luis Obispo CoC HMIS Newsletter

Client Merge Requests

While the Clarity search feature helps to eliminate duplicate profiles, sometimes not having all of the client information at one time can lead to multiple records. If you learn of a duplicate record, reach out to the HMIS Support Team to merge the profiles. Review this Knowledge Base Article for how to fix a duplicate record!

Monday, January 26: Warming Centers Activated

Tuesday, January 27: Countywide Point-in-Time Count

1PM Wednesday, February 4: Veterans BNL Meeting

3PM Wednesday, February 4: HMIS "Drop-in" Office Hours

9AM Tuesday, February 17: HSOC Data and Performance

User Caseload List

When an HMIS User enrolls a client in a Program/Project directly, that client is automatically assigned to the User's "Caseload." Users can quickly see their Caseload by clicking from the home page, by the Search feature. From the Caseload list, users can click on a client name to view basic details Learn more about the User Caseload List in this Knowledge Base article.

⁠Successful LSA Submission to HUD

The HMIS Team has successfully submitted the Longitudinal Systems Analysis report to the US Department of Housing and Urban Development (HUD) following support from Service Providers and HMIS Support staff to correct validation errors. We appreciate the time everyone took to work together for a successful submission! Complying with Data Quality practices throughout the year, such as timely training and attending HMIS Office Hours, is the best way to help prepare for reporting.

Sheltered Point-in-Time/ Housing Inventory Count

Thank you for joining the team for the Sheltered PIT and Housing Inventory training that was completed on Tuesday, January 20. The training has been uploaded to TalentLMS and the contact persons for Emergency Shelters, Transitional Housing, and Warming Centers have been informed. Thank you for your ongoing assistance for a successful Housing Inventory Count. Review this Knowledge Base guide for best practices

Countywide Unsheltered PIT Count

The 2026 Point-in-Time Count is a community-wide effort of volunteers, service providers, and government staff to count each person experiencing homelessness in San Luis Obispo County on a single night. Thank you to everyone for helping us survey our unhoused neighbors.

The 2026 unsheltered PIT Count will take place on Tuesday, January 27 at 5:30AM with Warming Shelters activated countywide on the night of Monday, January 26, 2026.

Join us for February HMIS Office Hours

We appreciate all the users who make the time to drop-in to HMIS Office Hours and meet users across all agencies and ask questions directly to the team. We are looking forward to more opportunities to build community while ensuring personalized help to foster confidence in HMIS!

Click here to join HMIS Office Hours on Wednesday, February 4 at 3PM.

Supporting Veterans and their Families in San Luis Obispo County

The VA Greater LA Healthcare System facilitates SLO County's Veteran ByName List (BNL) through the Coordinated Entry System in Clarity HMIS. By embedding referrals and matching into HMIS, our community expands access to housing opportunities and services for veterans and their families.

Updates from the VA Team:

Since the VA has begun working in HMIS, we have seen an increase in the amount of Veterans landing on our by name list. This means that we are capturing more Veterans in SLO that are homeless or housing insecure and are able to connect them quickly with services they are eligible to receive through the VA and/or VA partners.

The VA has been undergoing a National ByNameList upload of all homeless Veterans in the Country and it has been so helpful to have SLO data not only available, but complete and precise, to share. This helps us continue the pursuit to end Veteran homelessness in SLO County.

We cannot make progress on this goal without all the hard work that is occurring in the field and in the programs and we are very appreciative of the partnerships!

Stay Connected:

Ila Thatcher-Geis

Homeless Outreach, SSVF and Transitional Housing Services

Good Samaritan Shelter

Chris Stanley

Homeless Outreach and SSVF Services

CAPSLO

Thank you for helping us serve those who served.

The CE Team, in partnership with the HMIS Support Team, is using a new helpdesk email address to field technical questions.

Reach the team directly at: hsd_CESsupport@co.slo.ca.us.

Housing Updates and Queue Referrals

Referrals for The Maxine Lewis Grove housing project are ongoing!

For more information on the project, email hsd_CESsupport@co.slo.ca.us to request a copy of the housing project's Matching Guidance.

Join the CES Team for Office Hours

CES Office Hours for 2026 will take place every other Friday at 10AM. All CES Users should have been invited to the recurring meeting, but reach out to the team if you would like more information. Stop by and ask questions, seek technical assistance, or simply share ideas for systems improvement.

The CES Team is focusing on creating more training content in the Knowledge Base this coming year. Let us know what materials would be most helpful to you - we look forward to hearing from you!

Thank you from the CES Team

Nathan, Hayley, and Nathaniel

Office Closures in February

The County has office closures for two holidays in February. The HMIS Support team will be unavailable on Thursday, February 12 and Monday, February 16.

HMIS Website

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