San Luis Obispo CoC HMIS Newsletter - Navigating the Clarity Report Library

Navigating the Clarity Report Library

Reports available in Clarity are designed to foster efficient program operations and ensure Data Quality Standards. From the favorite "Program Roster" report to the Eva data quality tool, follow directions for navigating the Report Library in Clarity in this Knowledge Base Article.

Bell Data Access will Go Away in November 2024

Agencies are encouraged to pull any remaining data they are interested in archiving from the previous HMIS Bell Data Systems prior to October 31, 2024. The HMIS Support Team will continue to offer reminders regarding this deadline and are available to assist as needed.

Agency Check-ins with the HMIS Team

Thank you to the agencies who have signed up as the HMIS Team plans to meet with users post-migration. Please be sure to sign up if you haven't already!

Agency Administrators can sign up here.

Now Accepting Applications to the Data Workgroup

The HMIS Team is putting together a Data Workgroup to examine what metrics would be best to share with the Homeless Services Oversight Council (HSOC) and the public. The Team is looking for perspectives from HMIS-participating agencies as well as other stakeholders, and are especially interested in those with lived experience of homelessness.

If you are interested or would like a representative from your organization, please submit a response to the form linked below by July 8. Once participants are selected, a scheduling poll will go out to determine an initial meeting time.

Submit the Data Workgroup Interest Form here.

Q: Once I have identified a duplicate client in HMIS, how do I prepare a client profile for the merge?

Answer: While Clarity search features help to eliminate the creation of duplicate clients, it is good to be prepared for when you do find duplicate clients in HMIS. Prior to sending a Client Merge Request to the HMIS Support Email, review the profile for each client record to ensure it has the following: First name, Last name(s), Date of Birth, and Social Security Number (when available). Client merge requests should first be elevated to your organization's Agency Manager/ Administrator as they have the permissions in Clarity to edit the client profile. Read these directions and more in this HMIS Knowledge Base Article for Client Merges.

Q: I'm a manager and sometimes I hear the same questions from my staff. How can I help determine newsletter content?

Answer: The HMIS Support Team wants timely and relevant information to flow to all users and HMIS stakeholders. If there is a Frequently Asked Question or a curious question you want highlighted in the Newsletter, reach out to the team directly by contacting SS_HMISsupport@co.slo.ca.us and specifying what you would like to see asked and answered!

A message from the CES Management Entity

Reminders for CES Users:

Maintaining current client profiles means ensuring that a Crisis Needs/Diversion assessment (when applicable) and a Current Living Situation assessment are completed.
Current Living Situation (CLS) assessments are to be completed at least every 90 days.
Without updated CLS activity, client profiles will be become inactive and may result in removal from the Permanent Housing Queue.

Questions regarding best practices and CES user support

can be directed to the CES Management Entity.

HMIS Office Hours in July

Join the HMIS Support Team for the monthly Office Hours happening Wednesday, July 3 at 11AM where current HMIS users are invited to ask questions and build community across agencies.

Join the July Office Hours here.

HMIS Website