June 18, 2024

Legend

• Action required
• For your awareness

1. Zoom expiry on June 22
2. Sign up for San’yas Indigenous Cultural Safety Training
3. Hyperdrive Live at St. Joes: Wednesday, June 19!
4. Increase in Staff Mileage Reimbursement Rate
5. July Awareness Dates Table

Please note:

All hyperlinks with an asterisk (*) direct to the MyStJoes Intranet and can only be accessed through the internal St. Joe's network.

1. Zoom expiry on June 22

Reminder: Zoom will be expiring on June 22. Please convert all meetings and workflows to Microsoft Teams as soon as possible! 

Please forward this information to any employees who will be affected by this change.

Please see this Tip Sheet * or more information or contact the Office 365 Team.

2. Sign up for San’yas Indigenous Cultural Safety Training

As part of St. Joe’s commitment to Indigenous Truth and Reconciliation, all leaders are required to sign up for Indigenous Cultural Safety training.

This training will:

• Provide leaders with an understanding of the ongoing impact of colonization on Indigenous Peoples, with a focus on the importance of providing culturally safe healthcare

• Improve Indigenous cultural awareness across St. Joe’s

• Align with gold standard training best practices and increase our capacity to provide culturally safe care

Please sign up here* by June 30, 2024

During the training, Lisa Jeffs, Senior EDI Consultant, will host a one-hour virtual drop in session on the first Friday of every month to talk about the impact of the course, any emotions it may be evoking and how we can act to address the ongoing effects of colonization.

Visit the MyStJoe’s San’yas Training Page * for more information and updates.

If you’ve already taken the San’yas training, email learn@stjoes.ca to confirm.

*Leader is defined as Manager and above (those with people directly reporting to them) and Physician Chiefs.

3. Hyperdrive Live at St. Joes: Wednesday, June 19!

Dovetale’s new web browser, Hyperdrive, is set for takeoff at St. Joes on Wednesday, June 19!

Dovetale Hyperdrive places the Dovetale software on a web-based platform, providing a more secure and agile environment. With this updated platform comes changes to the application's look and feel. Dovetale will be available across all St. Joe's sites on Wednesday, June 19!

As of Wednesday, June 19, all staff please begin using the Dovetale icon to start using the

newest Dovetale update. 

On Thursday, June 20, the Dovetale Classic application icon will be removed from workstation desktops. Dovetale Classic will remain available in the Windows Start Menu until July 18, 2024.

Radiologist workstations will maintain Dovetale Classic and transition to Hyperdrive in a later phase (targeted communications to follow). 

To find training materials and information on the new Dovetale application, please visit the Dovetale Learning Centre -Hyperdrive *

4. Increase in Staff Mileage Reimbursement Rate

Effective June 1, 2024 the mileage reimbursement rate for staff using their private vehicle while travelling on employer business has increased to $0.55 cents per kilometer (an increase of 10% from the previous rate). 

Mileage reimbursement is intended to cover the cost of fuel, depreciation, maintenance, repairs and insurance. 

As a reminder, an authorized travel expense form must be completed for all expenses claimed. SJHH will not reimburse claims submitted where the transaction date (date the expense was incurred) exceeds three months. The updated travel expense form can be found here *. You can also refer to the Travel and Expense Policy here * which includes authorized distances between SJHH campuses and other Hospitals/Locations.

For any questions, please contact Expenses@stjoes.ca

5. July Awareness Dates Table

If you and your team would like to recognize an awareness day, we kindly ask that you submit personalized content so that Public Affairs can share your message with our internal and external audiences. Please submit content two weeks in advance so we can ensure that your content is reviewed and scheduled.

Ways to submit content:

• Screensaver: find an easy-to-use template/instructions here*, and submit it here *
• Need2Know (N2K) content: find instructions here *
• Social media post: submit content here *

Content suggestions:

• Collect quotes from your staff. Here's an example *



Need a photo for your submission? AV can help facilitate this. You can request a shoot with AV *