September 2019
Your monthly news & updates
PRESIDENT'S MESSAGE
Greetings NTMCA Members!

It’s hard to believe that my year as President has come and gone so soon. When I think back over this last year and to the time when I first became Historian, I couldn’t imagine serving continuously for five years on the Board. My how time flies, like within the blink of an eye! I certainly couldn’t have done this without the support of my City, Committee members, and Board. I’m truly thankful for the Board’s hard work and dedication through one of my most difficult years. I encourage each one of you to serve on a committee, even chair a committee, and apply for a board position. You can make a difference!
August Meeting Recap
Many thanks to Janice England and the City of Saginaw for hosting our August meeting. All enjoyed the food and hospitality of our host. The meeting was a big hit with our guest speaker, Gabe Reaume, City Manager for the City of Saginaw. He shared about his compassion and experiences he has had with service with the Sister Cities Program. He provided the group with an informational handout about applying to become a host for the Young Southeast Asian Leaders Initiative (YSEALI) Professional Fellows Program. “The International City County Management Association (ICMA), with funding from the U.S. Department of State, offers the program an opportunity for young professionals from Southeast Asia to learn about good governance, economic development, environmental sustainability, and civic engagement through a four-week fellowship with a U.S. Local government host. To inquire about becoming a host with ICMA, please contact the ICMA Fellows Team at fellows@icma.org .” 

Approval of FY19-20 Officers
During the August meeting, these were the FY 2019-2020 Slate of Officers accepted by the membership:

  • Monica Solko (Lake Worth) – President
  • Traci Henderson (North Richland Hills) – Vice President
  • Erika McComis (Argyle) – Treasurer
  • Dianna Buchanan (Haslet) – Secretary
  • Tammy Dixon (Bartonville) – Historian
 
You’ll notice there was a change in the Historian position. Tina Stewart (The Colony) was originally presented; however, Tina had also applied for the Lone Star Chapter’s Secretary position. The NTMCA Bylaws don’t allow a member to serve on the board in two chapters. Tina accepted the Lone Star Chapter’s Secretary position. Congratulations Tina, you will serve them well!      
SEPTEMBER 11 BUSINESS MEETING AGENDA
To register for the September 11 Business Luncheon, click HERE .

FY 19-20 Budget – if you have questions, please reach out to Traci Henderson, thenderson@nrhtx.com

Revisions to the Alyce Deering Scholarship Guidelines – if you have questions, please reach out to Tammy Dixon, tdixon@townofbartonville.com

NTMCA Bylaw Revisions – if you have questions, please reach out to Diane Cockrell, dcockrell@decaturtx.org
Thank you all for your support and continued service to our organization and each other!

Respectfully Yours, Amy Shelley, President
VOLUNTEER OPPORTUNITIES
We have an exciting future to look forward to as a chapter, and it’s important that the challenge and support the chapter receives from its members, facilitates this. Please consider using your exceptional skills and talents on a committee. Your contribution, time, involvement and expertise will help drive our chapter forward.
   
Chapter committees do a lot more than just setting up the Holiday Party or planning the Professional Seminar. Oftentimes, committees are a way to get involved in important Chapter business, such as bylaws, drafting the budget, and advancing new technology. Working on a committee can allow you to demonstrate leadership and help you stand out from the pack

Here are some things to keep in mind while you consider joining a committee:

You Can Have Your Say
Who doesn't want to have a finger on the scale? Serving on a committee gives you an opportunity to influence decisions that could really impact the Chapter and membership

They Add Variety to Your Work
Committee work can be a refreshing way to break up your day-to-day schedule and breaks the monotony of normal tasks.

You’ll Expand Your Network
Not only will you get to exercise different skills, you will also interact with members of the Chapter that you might not get to see or spend time with. Committee work can help  expand your membership   friendships.

You'll Expand Your Knowledge Base
Committee work can allow you to dip your toes into a variety of new knowledge pools, such as planning an amazing Professional Seminar or helping to raise funds for the Alyce Deering Scholarship Committee. You'll gain experience and a better picture of what it takes to run Chapter events.

It's a Chance to Demonstrate Leadership
If you're looking to stand out, succeeding on a committee is one way to do so. Whether it's organizing the best holiday party the Chapter has ever seen, or  revamping the bylaws   , committee work is a good way to show that you know what it takes to get a job done successfully.
   
Here's list of the committees, along with the "big picture' of each committee:

  • Alyce Deering Scholarship Fund – Promote, Review and Awards
  • Audit (2019) – Behind the scenes review
  • Budget – Behind the scenes review
  • Holiday Celebration (2020) – Event Planning
  • Membership/Communications – Promote, Communications
  • Municipal Clerk of the Year – Promote, Review and Award
  • Nominating – Promote and Nominate
  • Professional Seminar- Event Planning
  • Technology – Communications

Please consider submitting your application to serve on a committee. Your Chapter needs your skill set, and we would love to see you in action! If you have any questions, please contact Monica Solko at 817.255.7905 or email:  msolko@lakeworthtx.org .
 
Click  HERE   for a list of openings and  HERE   for the application form.
2019-20 Host Cities Needed
We need your help! Please email Monica Solko at msolko@lakeworthtx.org , if you are interested in hosting a meeting.

October 16, 2019 – Bedford
November 13, 2019 – Flower Mound
December 12, 2019 – TBD by Holiday Committee
January 16, 2020 – Lewisville
February 19, 2020 – Host City Needed
March 19, 2020 – Southlake
April 2020 – TBD Professional Seminar
May 2020 – No meeting (Elections)
June 10, 2020 – North Richland Hills
July 16, 2020 – Host City Needed
August 13, 2020 – Host City Needed
September 16, 2020 – Host City Needed
October 21, 2020 Host City Needed
Brief Reminders for Important Dates & Events

September 11, 2019 – Business Luncheon, Euless - REGISTER HERE
  • Guest Speaker: Kim Sutter, TMCA President – TMCA Update
  • Vote on Proposed Bylaw amendments
  • Vote on Proposed Alyce Deering Scholarship Guideline amendments
  • Vote on Proposed FY19-20 Budget
  • Administer Oaths to the FY19-20 Board

October 9-11, 2019 – TML Conference, San Antonio

October 16, 2019 – Business Luncheon, Bedford
  • Guest Speaker: Tana Travis - TABC

October 24-25, 2019 – TMCCP Graduate Institute, Fort Worth
Tarrant County Elections - New Voting Equipment
For cities that contract with Tarrant County Elections, there a few new changes coming your way. Last year, they started by adding electronic poll books to the check-in process, by doing this they eliminated a bottle neck in the check-in process. Last month they took the next step, and bought new voting machines. Starting this November, you will vote in a Hybrid system (HART Intercivic Verity Voting system v. 2.3.1): you will first come up to a touchscreen to make your choices, and when you are done, the machine will print out your choices on your ballot. You will then be able to review your ballot before you go to a separate machine, a scanner, to insert it and have it counted and deposited in the ballot box. From now on every voter in Tarrant County will all have a paper trail and will vote the same way, whether it’s during Early Voting or on Election Day. The last change is yet to be approved by the Secretary of State (SOS). Tarrant County has applied for the Vote Centers program the day after they purchased the voting machines. If the SOS approves their application, citizens will be able to vote at any location in the County on election day.

ACTION REQUESTED : Tarrant County Elections is asking that entities that contract with them take official action by adopting a resolution on the new voting system to be used during elections. This will need to be done before your next election.

For more information please visit their website, Facebook (@TarrantCountyElections) or twitter (@tarrantelection). They are working very hard to make voting easier, more convenient and more accessible.

Note:  Dallas County has also purchased a new voting equipment system and has asked their contracting agencies to take official action to adopt the new system. E-mail Assistant Elections Administrator Robert Heard at  Robert.Heard@DallasCounty.Org  with questions.
October Graduate Institute - President's Celebration

We hope you can join us as we celebrate Kim Sutter’s service as TMCA President. After Kim hands over the reins in October at the Graduate Institute in Fort Worth, you are invited to join us for an evening of dancing, laughs, and fellowship. This event is privately funded, but if you want to help, please consider purchasing a Super Clerk pin for yourself and others in your office. The cost is $5 per pin. Additional details regarding the event will be provided as the event gets closer. Please contact Alicia Richardson, phone 817-427-6061, arichardson@nrhtx.com , if you are interested in a pin.

Upcoming Events and Meetings
September 11 - NTMCA Business Luncheon - Euless  REGISTER HERE

October 9 -11 - TML Conference - San Antonio

October 16 - NTMCA Business Luncheon - Bedford

October 24-25 - Graduate Institute - Fort Worth


North Texas Municipal Clerks Association | ntmca@ymail.com | www.ntmca.org

President:  Amy Shelley , Southlake | 817-748-8015

Vice-President:  Monica Solko , Lake Worth | 817- 237-1211 x105

Treasurer: Traci Henderson , North Richland Hills | 817-427-6060

Secretary:  Christine Green , University Park | 214-987-5302

Historian:  Erika McComis , Argyle | 940-464-7273