September 2023

Welcome to September!

For this edition, we'll be answering your questions regarding Release of Information in our Ask HMIS column. Plus, get ready for our new auto-exit report resource and discover a wealth of fresh job aids designed exclusively for our HMIS community. Lastly, mark your calendars for the much-anticipated launch of the 2024 HUD Data Standards. Stay tuned for these exciting updates and valuable insights!

In partnership, 

The Data and Analytics Department

Q: When does a client need a Release of Information (ROI) in the system?

A: Every active client in HMIS must have a valid ROI in the system or have their client profile made private. If you are creating the client’s HMIS profile, you will have to answer the ROI question before you can save their profile. If your client is already in the system, they may already have a valid ROI. Before enrolling a client in a new program, it is the responsibility of every agency to make sure the clients has a valid system-wide ROI on file. If the ROI is about to expire soon or they don’t have one, please make sure you get one and upload it into HMIS prior to enrolling them in your project. For more information on how to complete an ROI in the system, please check out our ROI Job Aids.

In response to recent program standardization regarding auto-exits in HMIS, we are excited to introduce a new "canned" report designed to enhance the monitoring and prevention of potential auto-exits. Please utilize [EXIT-101] Potential Exits Report under the Reports Library in HMIS. Below is a job aid for guidance on running the report successfully. You can also refer to our 3 prior E-Blasts for more information and resources regarding auto-exits.

Check out our new job aids recently added this month! Job aids provide succinct, step-by-step guidance, helping HMIS users navigate complex data entry processes, generate accurate reports, and leverage the full potential of HMIS capabilities.

• [GNRL-111] Attendance by Days Served Report
• [EXIT-101] Potential Exits Report
• Staff: Other Agency Additional Access
• Staff: Primary Agency
• Move Between Agencies in HMIS

On October 1, 2023, HUD expects that all HMIS software are updated to the FY 2024 HMIS Data Standards for all data collection and reporting purposes. The Department of Housing and Urban Development (HUD) provides Data Standards to allow for standardized data collection on homeless individuals and families across systems and regions of the United States. Keep an eye out for future e-blasts regarding any changes that may impact your programs. Find the FY HUD 2024 Resource Links below:

• FY 2024 HMIS Data Dictionary
• FY 2024 HMIS Data Standards Manual

For HMIS support, we encourage you to explore the resources available on our website  Should you require further assistance or have any questions, don't hesitate to reach out to us via email at HMIS@SacStepsForward.org. We're here to help!

In Partnership,

Data & Analytics Department

Sacramento Steps Forward

© 2023. All rights reserved.