September 2020 Edition

I hope everyone is safe and well amidst the wildfires on top of our current conditions. Look out for one another, and take care of your friends and family.

This 4-H year will be different, but we have all the tools at our disposal to make 4-H happen!

This year's first edition has a fresh look, and A LOT of important information along with typical start-of-year updates. Please read thoroughly!

Our newsletter schedule has been inconsistent since the onset of the pandemic, but beginning in October, Cloverleaves will be sent prior to the 3rd of the month, ideally on the 1st.

In order to achieve this goal, all Cloverleaf submissions should be submitted by the 25th of the previous month. For example, all submissions for the October Cloverleaf should be submitted by September 25th. Electronic submissions are preferred, but written is appropriate as well.

Stay well,

Ryan Cleland
Butte County 4-H
Program Representative
(530) 521-9306
Important Staffing Change
  • Most will have heard that Barbara, our 4-H Secretary, has taken a new position with the County and no longer works in our office.

  • Susan Hedley, our office financial specialist, was going to cover part of Barbara's duties until the 4-H Secretary position was filled.

  • It is with a heavy heart that I share Susan is also leaving our office to be closer to family out of the area.

  • This will significantly increase the amount of administrative work I will add to my already full plate while working part-time. I must learn many business processes (most prominent among them, enrollment) that Barbara used to handle on her own. Please be patient, gently remind me of tasks that you need complete, and offer guidance or support where you feel you can.
  • As always, feel free to reach out to me at my email,, office line (530) 538-7201, or cell phone (530) 521-9306.

  • It is unknown at this time when the 4-H Secretary position will be filled.
Current COVID Guidelines
Below is official local policy as directed by Butte County Cooperative Extension Director, Luis Espino, regarding 4-H in-person programming.

  • 4-H Program: Adult and youth members can resume in-person meetings following UC ANR guidelines (no more than 10 people maintaining six feet of distance). When meetings cannot be held outdoors, hosts will have to follow the cleaning protocols established by UC ANR. If the host cannot provide hand sanitizer, disinfecting wipes, or masks, volunteers can request them from our office, [but supplies are limited]. Before holding in-person meetings, volunteers will have to communicate with the 4-H CES, who will provide the UC ANR Requirements to Resume In Person Activity guidelines. [See Safety Checklist button below for this document] Volunteers will have to acknowledge that they have read them before engaging in in-person activities.

4-H members cannot attend overnight events where they participate as members of 4-H through June 30th, 2021. This does not include 4-H Camps at this time.

In-Person meetings cannot exceed ten people. This includes siblings, parents, etc.
  • Depending on your meeting's circumstances, some exceptions may be granted for groups just over ten. Please reach out to Ryan for further information
County Ambassadors
  • If you were interested in applying for this year's County Ambassador team, but did not complete the application during the chaotic summer, please reach out to Ryan at by Thursday, September 24th.
National 4-H Week
  • National 4-H Week will be held from October 4th-10th, and the theme is #Opportunity4All.

  • Each participating club must submit this form (it's a fillable PDF!) to Ryan's email or the office by the end of the day on October 2nd.
Leader Resources
  • There is a plethora of information to help project leaders conduct their programming this year that I want to convey in a separate email.

  • If you are a project leader and want access to these resources, please click the button below and add your email address.
Below are helpful documents surrounding enrollment:
  1. Here is a one page info-graphic that explains the enrollment process in simple terms
  2. Here is a link to a guide for new and returning YOUTH
  3. Here is a link to a guide for new and returning VOLUNTEERS

Important things to remember:
  1. Here is a link to the LiveScan form that new volunteers must take when they are fingerprinted.
  2. Here is the check request form that must also be completed by the volunteer.
  3. These two documents must be returned to the 4-H Office, AND you will be reimbursed for the cost of fingerprinting!
  4. Here is an FAQ regarding 4-H's background checks.
  5. Do not create a new 4hOnline profile if you can't remember your old password. I (Ryan) or someone in the office will give you a temporary password to reset your account.
  6. eXtension (the website where volunteers watch their training videos) is a third party site, and you must create a profile for it. If you are returning and cannot remember your username or password, follow the websites prompts for resetting these.
  7. Returning volunteers must complete their enrollment by December 31st, 2020 or you are no longer covered by UC insurance.
  8. If returning volunteers do not complete the reenrollment process, policy requires that you begin the process over again next program year (fingerprinting, the longer batch of videos, etc.)
Record Books
  • Members who wish to submit their Record Book to County Level judging must turn in a completed book to the 4-H Office by November 6th at 5:00pm.
  • Remember that all books submitted to County must have this document included AND SIGNED in their book or the book will be disqualified.
  • Books will not be disqualified for any other reason as they have been in years past, but if signatures are missing, incorrect forms are used, etc., you will lost points.

  • Some folks have asked how to complete their books this year since COVID made for a strange year. I encourage members to incorporate the pandemic in their record books. If meetings were cancelled, add those to project reports and cite the pandemic as the reason for the cancellation. If you sold livestock with BidCal, document that process as well. It will make for some interesting reading in the future!

  • The State Record Book competition has been postponed at this time because it is likely that other counties like us may be a little behind with evaluations.
Silver Dollar Fair
  • Silver Dollar Fair is taking livestock entries!!

  • Shelley has graciously provided her office's September Bulletin, and the current 2021 Dates and Deadlines quick sheet. You can view these by tapping or clicking the buttons below

  • Under the buttons is a recent update from the Fair Office regarding steer entry drop-off while their facilities are being shared with Cal Fire
2021 Silver Dollar Fair Market Steer entries open Wed. September 16 at 8:00 a.m. Previously the options for submitting entries was by mail or through the mail slot in the Fair Administration Office front door.
Due to Cal Fire Base Camp you will not be able to bring entries to the fairgrounds. However, we anticipate having the online entry option ready for you by 2:00 p.m. Wednesday, Sept. 16 at You may enter online or mail entries to: 
Silver Dollar Fair
2357 Fair Street
Chico, CA 95928

If you have problems with the online entry process or questions, please feel free to contact us. In order for entries to be eligible for the lottery (should one be necessary) all steer entries must be received no later than 12:00 noon Wednesday, September 23. 

Thank you,

Shelley Livingston
Exhibit Representative I
Fair Requirements
  • The 2020-2021 Fair Requirements have been a topic of discussion at Council meetings and CCL calls over the summer. They will be an item on the agenda for the September Council meeting with the intention of a final vote taking place.
County Events/Calendar
  • Naturally, the annual calendar does not have many confirmed items at this time, and others will be decided at the September Council Meeting
  • Here you can find a version with confirmed dates, tentative events, and dates and Zoom information for Council meetings through January
  • County Events and the calendar as a whole will be discussed at the September Council meeting.
Council Meeting
  • The September Council Meeting will take place via Zoom at 7:00pm on the 24th of this month.

  • Here is a link to Zoom information which will be resent in advance of the meeting.
EASY Community Service
  • Many folks will remember that the North Valley Animal Disaster Group (Commonly referred to as NVADG) were some of the first responders caring for animals in the wake of the Camp Fire.

  • They are currently taking in homeless cats and dogs, strays, and the injured. They have plenty of food, but are low on supplies, & 4-H can thank them for caring for and saving so much livestock

  • If you are able to secure donations, please deliver them to the 4-H Office! The gals working the shelter said it would overwhelm their car loop if donors were coming through.
Tractor Supply Fundraiser
  • This fall's Tractor Supply Paper Clover fundraiser is on! This fundraiser provides thousands of dollars in scholarship for our members to attend events like conferences and camps.

Message on Camp
Dear 4-H families and campers,

Your team of 2020 4-H Camp Counselors are extremely regretful that this year's Camp was canceled due to COVID-19. We will sincerely miss seeing all of you at Camp Rockin' U this summer. We had planned an amazing time, with activities such as Campfire skits, relay races, recreational sports, waterfront games, an assortment of crafts, and loads more performances by the counselors to ensure your entertainment! We can't say too much about our planning process, but we included a photo from this years Christmas meeting above, and as you can see we're working very hard to think up fun ideas! We hope to see you next year at Camp, and wish you a happy summer! 

-John Rollo & Dana Robinette, 2020 4-H Camp Teen Directors
4-H Camp 2021
  • A Task Force within the State 4-H Office is determining whether or not to permit 4-H Camps prior to June 30th to take place. I have already met with a key stakeholder in this group to strongly argue that local communities should be able to decide for themselves. An official decision on this matter will be announce in January. Until that time, be on the look out for information regarding this year's Camp Counselor team.
Wash Your Hands!