It is easy to delete or change a log in the Service Portal. You can find logs that have yet to be exported under the Edit Student Service Log Wizard When you enter the Edit Wizard, click on Search to see your most recent logs. Select Edit or Delete next to the log to make changes to an individual log. Notify the School Services of Montana office if there is an error on a log that has already exported to DPHHS.
You can also delete a non-billable log, note or absence from the Service Log Wizard. Select the student and choose a date from the same month as the error on the calendar. The next screen will take you to the service type screen where you would record an absence. At the bottom of this screen is a list of the service logs and non-billable notes and absences for the student. Click on the trash can next to the record you wish to delete.
Fill out the Student Information Sheet
Fill out the Student Information Sheet to add a student to the Service Portal. We have made the form fillable so you can now type in the information needed to add a student to the Portal. You can still print out a blank form and fill it in. To remain HIPAA and FERPA compliant, please don't send the completed form as an email attachment.
In some districts, the completed form is given to the Special Education office to send to School Services of Montana. You can also fax the form to the SSoM office or use the ShareFile link.
Service Portal Cleanup
Inactive Students in the Service Portal
It is important to keep the list of students in the Service Portal relevant. Over the next couple of months, we will be removing inactive students in the Service Portal. Student logs and information are never deleted. Accounts that have had no activity will be switched from active to not active. Please let Lisa Waterman know when students exit an IEP or leave the district.
You can fax documents to 406-624-6289 or use ShareFile to encrypt scanned documents. Thank you for keeping student information safe!
Thank you for Logging Your Services
Our manuals make the process easier
If you are new to logging services or need to reference the most recent Service Portal Manual, please choose from the following: