StartingOverNow.com logo 
Goals to Results Newsletter

Seven Killer Ground Rules for

Effective Meeting Facilitation

Mary Lee Gannon

 Mary Lee Gannon

The Life/Career

Reinvention Coach

From Welfare to CEO of organizations with up to

$26 million in assets

  

Mary Lee Gannon is a Life/Career Reinvention Coach, strategic planning consultant and president of 
StartingOverNow.com - a coaching and consulting firm that helps people reinvent themselves, their organizations and their businesses. 
She is a graduate of the Duquesne University Professional Coaching Program and an alumnus of the 2010 Harvard Medical School and McLean Hospital Coaching in Medicine & Leadership Conference. 

 

Mary Lee's personal turnaround came as a stay-at-home mother with four children under seven-years-old who endured a divorce that took she and the children from the country club life to public assistance from where she earned success to support her family.

Services
:  Life/Career Reinvention Coaching / Strategic Planning / Board Development /  Healthcare / Management Consulting / Public Relations / Meeting Facilitation / Leadership / Productivity. 

 

Clients are from throughout the US and are individuals in transition because of divorce, career change, empty nest, relocation, or leaders at small to mid-size corporations or non-profits who seek a new direction. What keeps them up at night is not having a vision or strategy to move them forward. They see the future very much like the present +/- 10% and know what that has cost them in growth, income and fulfillment. They are working hard but not smart because there is a lack of vision, goals, accountability or good work/life balance in place to produce exceptional results. So bureaucracy, personal agendas and cynicism have grabbed hold when what they want is rekindled passion to be their best or create the best product or service in their industry at a rate of high performers who are fulfilled by a lifestyle friendly business.

Join Our Mailing List!
Like us on FacebookFollow us on TwitterView our profile on LinkedInVisit our blog

Mary Lee Ganon is Recognized 

Michelle Wright of WTAE-TV, Mary Lee Gannon and Beth Caldwell of PPW - Women of Integrity Award 

Mary Lee Gannon is awarded the 2012
"Woman of Integrity" award by Pittsburgh
Professional Women on December 1st at Le Mont.  Awardees are women of distinction who have balanced career and civic responsibility, who share their success by mentoring others and
supporting their communities.  Pictured
here with Michelle Wright of WTAE-TV
and Beth Caldwell of PPW.

The Book 

Cover to Starting Over Book
Starting Over

Mary Lee's personal turnaround came as a stay-at-home mother, with four children under seven-years-old, who endured a divorce that took she and the children from the country club life to public assistance. From there, within a short time, she worked to the level of CEO, directing three hospital foundations over the last 16 years each with assets of up to $26 million.  

Quick Links...
Like us on FacebookFollow us on TwitterView our profile on LinkedInVisit our blog
Join Our Mailing List!

Greetings!   

 

If you are going to be successful you must know how to lead. Leading yourself to know how to make good choices is critical. You are doing that by the changes you have made as a result of reading this book. Leading others to follow you is also critical for it will make you far more productive that doing everything yourself. One of the very basic traits of a good leader is being able to execute a meeting that brings about positive results via a plan of action that others embrace.

 

We've all been in meetings that are engaging and we've all been in meetings that were a dreadful waste of time. Most of the time the success of a meeting depends on the meeting facilitator. So if you are facilitating a meeting, be sure to do the behind the scenes work ahead of time so that the meetings will produce desired outcomes not the need for more meetings.  

 

Good facilitation of a meeting involves three key components:

 

Analysis - Sometimes meeting facilitators jump to create a debate over issues of content before an appropriate process is in place. Example: A group may be discussing whether or not to fundraise for a specific purpose when they have not yet decided if it is good time to fundraise at all. It is also good to identify if someone involved in

the meeting has a specific intent or personal interest in a specific outcome and define that upfront.

 

Communication - The facilitator must listen, summarize and re-frame. Typically they do not advance an opinion but ask questions to stimulate new ideas. The facilitator may post ideas on a flip chart or post board so that nothing is lost and so that later ideas may be voted on, prioritized or put in appropriate categories. If the topic is getting off track or moving in an unproductive direction, it is the facilitator's job to redirect the focus back to the purpose of the meeting.

 

Familiarity with Process Models - Meetings whereby the process is to vote on an issue before moving forward are becoming less popular. Today many meetings operate with the consensus process whereby nothing can move forward unless everyone is in agreement that they can support the issue. This gives everyone less angst about the issue moving forward without appropriate consensus from everyone. Underlying attitudes of cooperation, support, trust, respect, and good communication are essential for a productive meeting and for consensus building.

 

In order for any project to succeed it must be set up to do so from the start. This concept applies to meetings as well. Ground rules should be shared with a group ahead of time so that everyone understands the culture of the meeting before you move into the purpose of the meeting, agenda and desired outcomes. Typical meeting ground rules revolve around start and end times, no interruptions such as cell phones or email etc. I say establish those as "Logistical Standards." Additionally, I encourage clients to establish "Killer Ground Rules" such as the ones listed below so as to encourage a safe environment of high energy, idea creation, openness and forward thinking. The reason I call them "Killer" ground rules is because these rules "kill" the negative stereotypical

images associated with typical meetings.

 

Seven Killer Ground Rules for Effective Meetings

 

1.) Share all relevant information.

 

2.) No idea is a bad idea. All ideas and opinions will be respected.

 

3.) Everyone will have the opportunity to share their insight.

 

4.) All ideas and opinions will be encouraged to survive the "Relevant Test":

a.) You've stated the reasoning behind the idea/opinion

b.) You've given specific examples

c.) You've shared any personal intention or benefit to you

 

5.) All participants are invited to ask questions of an existing point of view.

 

6.) The focus should be on goals, not solutions or personal intention. A solution is a strategy of how you meet your goals. The group will create solutions to an agreed upon mutual goal later. (The best people at creating innovative strategies don't allow themselves to draw an opinion or solution until they have gathered all of the information.)

 

7.) Before the meeting ends, the group will jointly design next steps that demonstrate the level of commitment necessary to create solutions to get to the goals.

 

Effective meetings require planning, a healthy culture, a purpose and good leadership.

 

Get Mary Lee's article Execution - Having a Plan is Not Enough

 

         

 

Mary Lee gives executive coaching tips in MONEY MAGAZINE.

 

 Like me on Facebook  View my profile on LinkedIn  Follow me on Twitter 

 Visit my blog  View my videos on YouTube

 

Mary Lee Gannon is the president of StartingOverNow.com - Transforming People and Organizations with Goals-to-Results. With more than 16 years of experience as a CEO of organizations with up to $26 million in assets, Mary Lee coaches individuals and organizations with a Goals-Accountability-Results system. Read testimonials from her clients.  She is a graduate of The Duquesne University Professional Coaching Program and an alumnus of the 2010 Harvard Medical School and McLean Hospital Coaching in Medicine & Leadership Conference. Her personal turnaround came as a stay-at-home mother with four children under seven-years-old who endured a divorce that took she and the children from the country club life to public assistance from where she rose to the level of CEO to support her family.  Areas of Specialty: Strategic Planning / Board Development /  Executive Coaching / Healthcare / Public Relations / Meeting Facilitation / Leadership / Productivity / Life/Career Transition.  Her book "Starting Over - 25 Rules for When You've Bottomed Out" is available in bookstores and from online booksellers.  

  

Click here to get the Seven Killer Ground Rules to Effective Meeting Facilitation.    

  
 
 
 
 
 
Join Our Mailing List!

FREE eBook:

"The

Productivity

Gauge -

Time Management Strategies for

Less Stress

and Better Relationships"

FREE: The Productivity Gauge - Time Management Strategies for Less Stress and Better Relationships
This new publication holds the tools to help you make better use of your time as well as build better relationships so that you may be more productive and fulfilled.  You will learn: Goals that Advance Your Purpose, How to Beat Procrastination, What to Do with Anxiety, Stress Reduction and Productivity - It's All About Relationships, The Manager/Employee Delusion, The Solution to Delusion and more. To get this FREE e-book ask for "The Prouctivity Gauge" when you click here.