Exhibit Fees:
Platinum Level Exhibitor $850 - $750 (Early bird ends April 1 2023) : Includes two 6’ tables, two symposium registrations, meals, and the company’s name in the symposium program.
Also:
· Logo placement during the symposium (exhibitor to provide camera-ready art by April 10, 2023)
· An ad in the symposium program (exhibitor to provide camera-ready art by April 10, 2023)
· A link and ad placement on the ACE website (exhibitor to provide camera-ready art and link to specific webpage by April 1, 2023)
. Reserved opportunity to present product during our Thursday Meet and Greet Event
. Table placement central to the registration area.
Gold Level Exhibitor $750 - $650 (Early bird ends April 1 2023): Includes two 6’ tables, two symposium registrations, meals, and the company’s name in the symposium program. Also:
· An ad in the symposium program (exhibitor to provide camera-ready art by April 1, 2023)
Silver Level Exhibitor $450 - $350 (Early bird ends April 1 2023): Includes one 6’ table, one symposium registration, meals and the company’s name in the symposium program.
*Additional vendor attendee ticket $50
Exhibit Hours
Tuesday, May 30th, 2023 12:00 PM - 5:00 PM Exhibit Set Up 4:00 PM - 6:00 PM Registration
Wednesday May 31st, 2023 7:00 AM - 5:00 PM Exhibit Viewing
Thursday June 1st, 2023 7:00AM - 2:00PM
Receiving, Shipping, Storage and Additional Requests
Name of Conference
Group Code – S05ACE3
EXHIBITOR INFORMATION
The following information will provide Exhibitors with shipping, receiving & storage guidelines as well as information regarding additional needs.
SHIPPING MATERIALS/MERCHANDISE/EXHIBITS
Exhibitors are responsible for the arrangements and all expenses of shipping all items to and from Harrah’s Ak-Chin Casino.
ADDRESS
All shipments must be addressed using the following example:
AZ Correctional Educators Symposium
Exhibitor Name
Taylor Johns
Arrival Date
C/O Harrah’s Ak-Chin
15406 N. Maricopa Rd
Maricopa, AZ 85139
DRAYAGE/HANDLING CHARGES
The following charges apply for all incoming and outgoing shipments. Drayage charges are the responsibility of each vendor. Charges can
be posted to a Credit Card for incoming and outgoing items. (Prices are subject to change)
Letters USPS $5.00 each 0 – 40 lbs. $10.00 each 41 – 60 lbs. $20.00 each
61 – 100 lbs. $30.00 each Pallet/Crate/Skid $ 400 each
STORAGE
All shipments received using the above example will be delivered to Warehouse Supervisor and placed in storage in the Warehouse.
Note: Harrah’s Ak-Chin has limited storage facilities. Boxes should be scheduled for delivery no more than 2-3 days prior to the group arrival. Banquet storage areas are not securable.
RECEIVING BOXES ON PROPERTY
All boxes must be signed for by each exhibitor as indicated on the address label. Boxes will be made available to exhibitors at the time
specified on the Banquet Event Order for Exhibitor Load In. If locating boxes outside this time, please contact your Convention Services
Manager.
Note: Please have your tracking numbers available for assisting us with lost or misplaced items
RETURN SHIPPING
All Vendors needing return shipping must have boxes packaged and ready to ship with return shipping label on boxes. Leave all packaged
outbound shipping on Vendor table and Harrah’s will ship out. The shipping label must be completed in its entirety and adhered to the box
along with the Outgoing Drayage Sheet placed and set on the box. All boxes are to be left with the correct completed paperwork on the
exhibit table. Convention Stewards will pick up all items for shipping from the Convention Center floor for processing.
Note:FedEx and UPS are the only companies that have scheduled drop-off and pick-up times at our Receiving Dock.
If using a freight Company other than UPS or FedEx, sender is responsible for calling that shipping company.
• It is the responsibility of the sender to ensure that all items to be shipped are labeled and packaged properly. All items must be
completely shipment ready.
• Payment for Drayage Fees will be charged to the Groups Master Account.
• For the “Shippers Address” on the FedEx or UPS Label, please utilize the correct address provided above.
• Retain the Shippers Copy of the shipping label for record and tracking number.
• Daily Weekday Deliveries from FED EX and UPS.
• NO WEEKEND DELIVERIES.
