Update on Special Board of Trustees Meeting
Special Board Meeting: Tuesday, March 16, 2020
EMERGENCY PROCLAMATION
AND TELECOMMUTING POLICY
A special meeting was held for the Board of Trustees to consider actions for the mitigation of the impact of the COVID-19 pandemic on college operations.

Emergency Resolution
The board approved a resolution that acknowledges a local emergency now exists throughout the Napa Valley Community College District. The resolution acknowledges the powers and functions of the superintendent/president and emergency organization during the existence of the emergency allowing the District to be more flexible and to address the individual needs of faculty, staff, and administrators. 

Telecommuting Policy
The board also approved a Telecommuting Policy (BP 2718) , in effect during the emergency, which authorizes the superintendent/president to establish administrative procedures to address flexible work schedules and telecommuting (working from home, making use of the Internet, email, and the telephone).
Monthly Update on the Board of Trustees
Regular Board Meeting: Thursday, March 12, 2020
WELCOME
WELCOME NEW NVC STAFF
The Board approved employment for the following individuals. Please join us in welcoming:

Melissa Malagon , Senior Accountant 
Cynthia Jimenez , Bilingual Instructional Support Specialist, Learning Services 
UPDATES
Robyn Wornall
2018-19 PROGRESS REPORT
Dr. Robyn Wornall, Senior Dean, Research, Planning, and Institutional Effectiveness (RPIE), presented her report summarizing the progress made toward achieving the institutional goals and strategic initiatives outlined in the Institutional Strategic Plan. She shared the accomplishments and new activities introduced in the 2018-19 academic year.
NEW CONTRACT WITH THE SCION GROUP
The District contracted with The Scion Group to conduct a feasibility study in spring 2019 regarding campus housing. The results of the feasibility study were used to make the decision to move forward with a campus housing project. A t its January 23, 2020 meeting, the Board approved the second phase of a pre-development agreement with The Martin Group. In this new agreement with The Scion Group, they will provide advice and guidance on the project through the end of the pre-development agreement work (estimated to end in July 2021).
PARTNERSHIP AGREEMENTS APPROVED
The Board of Trustees approved partnership agreements with:

Department of State Hospitals - Napa (DSH-N) : Approved an agreement wherein DSH-N will hire a duly licensed and board approved nurse/psychiatric technician to provide clinical oversight and education at DSH-N as a component of the Generic Psychiatric Technician program offered by NVC.

St. Helena Unified School District : Approved agreement to offer CCAP college classes at St. Helena High School during the 2020/2021 school year.  
CURRICULUM CHANGES APPROVED
The Board of Trustees approved curriculum changes as recommended by the Curriculum Committee and the Academic Senate.
CCCT BOARD ELECTIONS
The Board of Trustees approved the recommended ballot three candidates for the California Community College Trustees:

  • Barbara Dunsheath, North Orange County CCD
  • Thomas J. Prendergast, III, South Orange County CCD
  • Barry Snell, Santa Monica CCD
BOARD POLICIES
The Napa Valley College District is in the process of updating and revising its Board Policy Manual with the assistance of the Community College of California (CCLC) Policy and Procedure Service.

The Board heard first reading on the following policies:

BP 3570 Smoking
BP 3820 Gifts
BP 5030 Fees
BP 5070 Attendance
BP 5205 Student Accident Insurance
BP 6700 Civic Center and Other Facilities Use
Reports
PRESIDENT'S REPORT
Dr. Kraft provided a brief update on the District's activities as related to COVID-19. He thanked the staff and faculty for their efforts to date. Napa Valley College’s Director of Student Health Services, Nancy Tamarisk, and Chief of Police, Amber Wade, the designated coordinators for the Infectious Disease Outbreak Plan, provided a more detailed update on the implementation of level one of the plan. Interim VP, Academic Affairs, Faye Symle, and VP, Student Affairs, Oscar De Haro, also shared the work in their areas to address a move to online classes and services.
Amber Wade-Nancy Tamarisk
SENATE AND ASSOCIATION REPORTS
Dr. Eileene Tejada (Academic Senate)
Dr. Tejada shared that the Academic Senate had approved the scale of adoption as recommended by Guided Pathways leadership. Additionally, the business section had approved an AP related to faculty hiring and sent to AP1720. The Senate approved emeritus status for two staff members and forwarded them for consideration. The Senate also recommended tenure for two faculty and forwarded names to the VP, Academic Affairs. Dr. Tejada shared some concerns about the sabbatical leave contract required by faculty going on sabbatical.

Kristie Iwamoto (Faculty Association)
Ms. Iwamoto announced that the CTA had cancelled its state council meeting scheduled for end of month, which would result in a lot of policy and legislation being put on hold. The Faculty Association is in the midst of salary negotiations and will be opening up a number of MOUs as a result of the pandemic as we move forward.

Valerie Mull (Union of Classified Professionals)
Ms. Mull announced that there is a lot of interest and concern about the pandemic but classified staff is ready to step up. "We are here to serve our students."

Marty Shoemaker (Classified Senate)
Mr. Shoemaker shared that the Senate has decided to postpone the classified spring break retreat and will revisit when things calm down.

Robert Harris (Academic Senate)
Mr. Harris announced that a discrepancy with the annual scholarship and the Napa Valley College Foundation had finally been resolved, and the situation had provided the opportunity to refine and review details of scholarships. The Senate looks forward to continuing to serve our student and our community during these challenging times.
Next Board of Trustees Meeting: 4/9/20