Stay in the Loop with GSQ's Continuous Quality Improvement Newsletter

SPECIAL VALIDATION EDITION

• What does description mean in a Self-Reflection indicator?
• How to identify goals in the Self-Reflection and the QIP
• How to 'show' evidence and support indicators
• ICYMI: Help Options in the Self Reflection

What does description mean in a Self-Reflection indicator?

A description is a written policy, procedure, or statement that explains the what is asked for in the indicator to families and others. Usually, this information is in a family handbook or contract, but it may also be a separate document. Many of the indicators require that descriptions are shared with families and staff. It is important to review the description to ensure this information is clearly stated for the Validator’s understanding as they review all evidence uploaded to the Self-Reflection.

If you have questions, please reach out to validation@ecic4kids.org.

How to identify goals in the Self-Reflection

and the QIP

The easiest way to identify a goal is to be as clear as possible when naming your goal in the Quality Improvement Plan (QIP). When a Validator reviews the Self-Reflection, QIP, and evidence, they look at each simplified goal in the QIP to determine if the goal is assigned to a staff person, when the due date is, and if the goal aligns with an indicator. Validators will not open each goal to read the notes or attached documentation, so all identifying information should be available on the main QIP page.

You can also consider the following:

• Clearly name goals so that Validators can identify which indicator the goal is related to.
• Select the related indicator in the goal, under the heading "Supports GSQ Quality Indicator."

How to 'show' evidence and support indicators

When an indicator begins with the language "the program shows how…" programs must demonstrate how they communicate the information and ways they implement it. This requires two pieces of evidence: the first piece should describe how the information is shared with families (noted as Sample Communication Evidence below), and the second piece should show how the indicator is being implemented or carried out in the program (labeled as Sample Implementation Evidence below). 

To share an example, let’s use the indicator FCP1: Program shows how it gives information to families about children's individual developmental progress. You could consider uploading one example from each column below to provide the two required types of evidence.

ICYMI: Help options in the Self Reflection

Did you know the Self-Reflection now includes help icons displayed as a question mark, that share helpful information like examples of acceptable evidence? Each indicator with an area to upload evidence includes this supportive information. Click on the question mark (?) to view the information. See below for examples of where to find the Help (?) option and what the information looks like once opened.