Sponsored Research News | July 2020
COVID-19 Updates

  • Dr. Preston's June 25th memo to Principal Investigators providing an update on Research Restart. UT continues to proceed in Research Restart Phase 3. Please visit the OVPR Research Restart page for additional information.

  • ARA held the June meeting over Zoom and a recording of the webinar may be accessed here. Bob McGarrett from OVPR reviewed resources available to campus for Research Restart: Level 3

  • NIH issued NOT-OD-20-123 that allows a special exception to their post-submission policy due to COVID-19. If the FOA used for the May 25th deadline allowed preliminary data, NIH,AHRQ and NIOSH will accept a 1-page update with preliminary data as post-submission materials.

  • NSF extended some upcoming proposal deadlines due to continuing challenges many institutions face. The current solicitations that are extended are listed here. NSF may continue to add additional solicitations, so please check the NSF website regularly.

  • OMB Memo M-20-26 extends two flexibilities allowed under M-20-17. The flexibilities extended through September 30, 2020 are Allowability of salaries and other project activities and Extension of Single Audit submission, so UT will not be impacted by this OMB Memo. UT Emergency Leave is no longer available for idled staff after May 31st.

The OVPR, RSC, and OSP COVID-19 FAQ pages are continually updated, so please check regularly for the most up-to-date information.
Sponsor Updates

NSF Award Terms and Conditions

The NSF Award Terms and Conditions have been revised to include a new post-award disclosure requirement for undisclosed current support and in-kind contribution information. The revised terms and conditions will apply to all new NSF awards and funding amendments to existing NSF awards made on or after October 5, 2020, with the exception of SBIR/STTR Phases I and II that will become effective July 6, 2020.

Changes Effective July 6, 2020:

  • Small Business Innovation Research (SBIR)/Small Business Technology Transfer (STTR) Phase I Grant General Conditions (SBIR/STTR-I); and

  • SBIR/STTR Phase II Cooperative Agreement Financial & Administrative Terms and Conditions (SBIR/STTR-II CA-FATC).

Changes Effective October 5, 2020:
  • NSF Agency Specific Requirements to the Research Terms and Conditions (ASR);
  • Cooperative Agreement Financial & Administrative Terms and Conditions (CA-FATC); 
  • Cooperative Agreement Modifications and Supplemental Financial and Administrative Terms and Conditions for Major Multi-User Research Facility Projects and Federally Funded Research and Development Centers; 
  • Grant General Conditions (GC-1); 
  •  Special Terms and Conditions (FL 26) for Administration of NSF Conference or Travel Grants

Revision to CPRIT Policies & Procedures

CPRIT updated their Grant Policies and Procedures Guide. Revisions in the June 2020 document includes changes and additions of the following sections:

  • 6.4.4 Documenting Compliance with the Matching Funds Requirement

  • 8.2.2 Advance Funds Method

  • 13.6 Final 10% of Grant Funds for Grantees Receiving Advance Payments
Administrative Supplements

NIH issued Notice NOT-OD-20-128 that requires electronic submission of all administrative supplements:
  • Effective immediately, NIH will begin accepting administrative supplement applications for multi-project awards electronically. Since the administrative supplement applies to the parent award as a whole, the single-project application form package used for research grants and cooperative agreements will be used for these submissions (e.g., Competition ID= “FORMS-F-ADMINSUPP-RESEARCH.”)

  • Effective July 25, 2020, the streamlined submission method through the eRA Commons will be discontinued and replaced with the option to initiate the administrative supplement application within eRA Commons and leverage technology available in NIH ASSIST to complete submission.

  • Effective July 25, 2020, all supplement applications to existing single and multi-project awards must be submitted electronically through Grants.gov using NIH ASSIST, Grants.gov Workspace, or institutional system-to-system (S2S) solutions.
University Updates
OSP Training
The Fundamentals of Research Administration Training will no longer be offered as a two-day workshop held twice a year. Instead, it will be broken out as topic based training offered as a combination of on-line training and in-person training (Zoom during COVID-19).

Below please find the Core Curriculum that will be offered through the OSP Research Administration Training:

  • Overview of Sponsored Projects (In-Progress)
  • Compliance
  • Cost Sharing (In-Progress)
  • Sponsored Project Closeout
  • Salary Compensation Reporting
  • Agreement Types

  • Proposal Budget Creation (Final - Scheduled 9/1/2020)
  • Subawards (In-Progress)
  • Gifts vs Grants vs Business Contracts
  • Spending on Sponsored Funding / Cost Transfers / Cost Allocation
  • Sponsored Invoice & Reporting

The first class finalized is the Proposal Budget Creation class and will be offered through Zoom on September 1, 2020. Register here for course SP1812: Proposal Budget Creation.

Volunteer! Please consider volunteering as a Subject Matter Expert!
If interested, email me at andrea.marshall@austin.utexas.edu.

For continued updates on the new training model, please visit the OSP Research Administration Training site.

UT Research Management Suite

On June 1st, UT Research Management Suite - Agreements officially opened for business as the new home for the management of non-funded research agreements; over 150 agreements have already been submitted! Limited Agreements module training sessions are still available in the month of July (book here ).

The project team continues to provide training support via live chat . Beginning mid-July, Agreements module support will shift to OSP ownership as the project team prepares for IRB module Go-Live. Please visit the regularly updated project  Training  and FAQs pages for user guides, walk-throughs, and other resources designed to help familiarize you and your research teams with system navigation, submission processes, and review workflows.

For those interested in learning more about the upcoming IRB module, check out the events calendar to RSVP to one of the informational Webinars in the month of August.
Fall CRA Study Group

The upcoming 2020 CRA Exam Period is November 1-30, 2020.

The Fall Study Group will begin with an information session held on July 21, 2020, 12:00pm - 1:00pm over Zoom. Register for the Information Session.

The study group will meet each Tuesday (12:00pm-1:00pm) over Zoom starting August 11, 2020 - October 27, 2020.

If you have any questions about the Study Group please email me, or visit the CRA Study Group page.
SPAA Updates

Welcome Valerie Baldwin!
SPAA is pleased to welcome Valerie Baldwin as our new Assistant Director. Valerie joins us with more than 20 years’ experience in post award research funding.  

Sponsored Project Cost Overruns
Since transiting from our legacy system to Workday there is an increase and delay in cost overruns which have impacted business processes of invoicing, reporting, and letter of credit draws which could result in compliance risk associated with unallowed costs. As a result, Holding Accounts were established in August 2018 to mitigate the risk and allow central office remediation of the cost overruns on a more expedited timeframe and expected to occur within 1 month. 

SPAA delayed implementing this new process to allow time for campus to acclimate to the new system and process. Effective September 1, 2020 SPAA will begin to utilize the holding accounts to address cost overruns impacting 26 accounts. During the next two months SPAA will be communicating comprehensive guidelines to the colleges and research community detailing how the process will work. 

In general, PI/department contacts will be provided two warnings prior to having costs transferred to the Holding Account. All transferred costs that remain in the Holding Account over a quarter will be moved to the college level guarantee account. SPAA will provide latitude to the CSU CUBO representative regarding the 9 day funds movement if they are showing due diligence and good faith efforts to resolve the expense.  
Continuing Education
T he Office of Sponsored Projects and other research support units offer educational opportunities on campus each month. Check the OSP Calendar for free on-campus training that is applicable to
CRA re-certification. Below are training opportunities that were available last month as well as those coming up in the month ahead.

- JULY -

Learn More
Find the latest Federal regulation and UT Austin policy and procedures related to sponsored research on the OSP News & Alerts page.

Reserve your seat for live-cast webinars and workshops on Research TRACKS (where your research-related continuing education credits are recorded).
Did you miss the last newsletter? View past newsletters on the OSP Website.
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