Sponsored Research News | May 2020
COVID-19 Updates

  • Dr. Preston's April 28th memo to Principal Investigators providing a Research Restart update.
  • ARA held the April meeting over Zoom and a recording of the webinar may be accessed here. OVPR, RSC and OSP provided updates related to COVID-19 and research at UT.
  • Salary Merit Policy - As a result of the national pandemic, there will not be any merit increases allowed for this fiscal year at UT. This includes all funding sources (including grants/contracts), even if the sponsored projects are related to COVID-19.
  • OMB issued M-20-21 that directs Federal agencies to leverage and continue to employ existing financial transparency and accountability mechanisms wherever possible. OMB held a Grants Innovation session covering this memo on April 16th.
  • OMB issued M-20-20 that allows Federal awarding agencies to repurpose their federal assistance awards (in whole or part) to support the COVID-19 response, as consistent with applicable laws. 
  • COGR continues to update the Federal Agency-Guidance Matrix.The matrix is a very useful tool that lays out sponsor policies on many topics, including salaries, non-refundable travel charges, and no-cost extensions.
  • NSF issued their implementation of M-20-20 and recipients may submit a request through Research.gov to donate PPE. NSF continues to maintain a COVID-19 Information Page.
  • Cancer Prevention & Research Institute of Texas requires all grantees complete the Salary-Stipend worksheet and submit as part of the March-May 2020 FSR submitted for each CPRIT grant. Please contact SPAA with questions on this required form
  • NCURA hosted a webinar entitled, "Research Administration in a Time of Disruption, Part II." The webinar is available for viewing on OSP's MediaSite.

The OVPR, RSC, and OSP COVID-19 FAQ pages are continually updated, so please check regularly for the most up-to-date information.
Sponsor Updates

Forms F Proposal Packages

NIH Notice NOT-OD-20-026 announced changes to the grant application form and application guide instructions for due dates on or after May 25, 2020.

The most significant changes to the forms package are found in the PHS Human subjects and Clinical Trials Information section.

Cayuse will be updated to accommodate the new Form F package.

AHA Changing Grant Systems

AHA is transitioning to  ProposalCentra l , a grants management system that many researchers are already using.

ProposalCentral  is an e-grantmaking website shared by many government, non-profit, and private granting organizations. Moving to a new system will allow the AHA to retire older technology tools and integrate with the ORCID system, which provides a persistent digital identifier (an ORCID ID) that researchers will own and control. 

The AHA stopped using  Grants@Heart  at the end of April and started using  ProposalCentral  in May
University Updates
UT SciENcv Resource Page  
UT Libraries created a SciENcv Resource Page. It covers SciENcv basics, integration with ORCiD and provides the opportunity to schedule an appointment with a subject librarian.

In addition to the upcoming NSF requirements for SciENcv, we expect many other sponsors to start requiring SciENcv, ORCiD and MyNCBI. Our UT Librarians are an amazing resource for these systems.


Spring CRA Exam Postponed

RACC has postponed the May 2020 CRA testing window. The next available CRA testing is scheduled for November 7 - 21, 2020.

More information on the fall CRA Study Group will be provided over the next few months.

FY2019 Single Audit Complete

The State of Texas FY2019 Single Audit is complete and posted on the OSP site. UT is included in the State of Texas audit.

Audit information is frequently requested by sponsors with proposal submission.

What's New in SPAA?

We pleased to announce we have completed hiring G & C Specialist and Administrative Associates who have official joined our team on May 1 st . Please be sure to review our organization chart located on our OSP website for a complete list of our SPAA support staff.
As a reminder, last month SPAA transitioned our account assignments away from the traditional method, which have been based on the 26-account number, towards a UNIT-BASED assignment. As a result, DEFINE will no longer be the official source identifying the Accountant contacts (GB1) assigned to each 26 account series. Instead Linda Haster, Associate Director of SPAA name has been inserted for all non-ARL account series. Departments should be receiving email correspondence from each of their G & C Specialist assigned to their unit. A complete listing of assignments can be found at our OSP website or email SPAA@austin.utexas.edu . Remember to include the Unit Code in the subject line so we can direct your inquiry to the appropriate SPAA staff member.
UT Research Management Suite

The Agreements module of UT Research Management Suite went live two weeks ago! Through the end of April, the project team completed virtual training of one third of high-activity users, in addition to all central office staff. Trained users should begin using the system for submission of their agreement requests; all non-funded research agreement types will be submitted through the module beginning June 1 st . The team’s training schedule remains busy through the first half of May with additional end user sessions. Please don’t hesitate to reach out to schedule a slot for yourself, a colleague, or your team.
If you or someone you know has a project-related question, concern, request for additional information, or training inquiry, you may reach us through the Get In Touch portion of our project website.
Elsewhere on our site, the role-based Frequently Asked Questions now include guidance specific to the three most-submitted agreement types: Material Transfer Agreements, Non-Disclosure Agreements, and Data Use Agreements. Take a quick look, and let us know if you have any suggestions or feedback.
Last but not least, launch of the IRB module is still slated for this August. Please check next month’s edition for more on our training plans.
Continuing Education
T he Office of Sponsored Projects and other research support units offer educational opportunities on campus each month. Check the OSP Calendar for free on-campus training that is applicable to
CRA re-certification. Below are training opportunities that were available last month as well as those coming up in the month ahead.
Spring CRA Exam Postponed
- MAY -

Learn More
Find the latest Federal regulation and UT Austin policy and procedures related to sponsored research on the OSP News & Alerts page.

Reserve your seat for live-cast webinars and workshops on Research TRACKS (where your research-related continuing education credits are recorded).
Did you miss the last newsletter? View past newsletters on the OSP Website.
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