As our community comes together to combat this pandemic, Research Leadership has provided important procedures on how to keep your participants and study teams safe. We will highlight some important FAQs to keep in mind here in our newsletter, but continue to stay informed by watching for important emails and checking the Lurie Children's COVID-19 informational page.


Given the current COVID-19 environment and increased case counts, Stanley Manne Children’s Research Institute has provided the following guidelines for our research teams. Please be advised, this is a fluid situation, and we may revert to earlier research restrictions as needed throughout any of the phases in response to changing COVID-19 conditions. We encourage you to check in with your manager, engage your peers, and utilize our organizational resources as needed. As always, any questions or comments are welcome:
Every onsite employee should continue daily symptom screening with this link, or scan the QR code with a mobile device.

  •  If you are not feeling well, even if symptoms are mild and you are vaccinated against COVID-19, DO NOT come to work. 

For those with a known exposure to COVID-19:

  • If you are fully vaccinated and without symptoms of COVID-19, you can continue to work safely with masking, distancing, and monitoring symptoms. 
  • If you are unvaccinated and exposed, please contact Employee Health for further guidance. 
  • For questions or concerns or to report suspected COVID-19 infection, the Hotline number is 312-227-5300. Press option 4 then option 3. Note that call volumes are high and turnaround times can be 24-36 hours.  
  • Continue with universal masking everywhere except in private offices and during socially distanced eating regardless of vaccination status. 
  • Remember to practice good hand hygiene. Frequent hand washing for 20 seconds each time. Use hand sanitizer when hand washing is not available.
  • Practice social distancing whenever possible (6 feet is ideal). 
  • Limit large meetings. Use Teams whenever possible.
  • Avoid eating in groups to minimize exposure without masks. 
Our workplace remains a safe environment due to the high rates of vaccination amongst our research staff and demonstrated success of our safety precautions. However, we recognize that the Omicron variant is presenting challenges for our research teams and infection rates may be exacerbated by holiday activities.

As such, remote work may be substituted for onsite work through January 16, 2022, for those employees and trainees whose work responsibilities allow it and have received approval from their supervisors.
Deadline Extended - Participation Requested in the Manne Research Institute's Advisory Committee Survey

As communicated initially on December 1, the Manne Research Institute’s Advisory Committee has designed a unique, anonymous survey aimed at garnering honest feedback from the entire research community.
Please complete the survey by January 28, 2022

Please note, this survey does not record your information in any way. You are being asked to log into your Office365 environment as this form is only accessible to individuals with Lurie Children’s email addresses. Should you happen to be logged into another Office365 environment, such as Northwestern, you will not be able to access this form. To fix any errors you may encounter please try troubleshooting with the following steps:

  1. Open a Private Browsing or Incognito window to paste the survey link into.
  2. When prompted, log into your Lurie Children’s Office 365 account. To reiterate, your information is NOT tied to your submission this is simply a security measure to ensure only Lurie Employees have access to this survey.

For questions or issues regarding this survey, please contact Kathleen Van’t Hof.
Research Staff Additions and Promotions
Beatrice Apikos-Bennett Joins the Office of Research Development as Program Coordinator
Beatrice Apikos-Bennett has transitioned from her role in the Office of the COO to be the new Program Coordinator for the Office of Research Development. She will contribute her institutional experience and problem-solving skills to the Internal Grant Awards and Scientific Peer Review processes as well as other Research Advancement programs. Apikos-Bennett graduated from the College of Wooster where she earned a Bachelor of Arts in anthropology and completed her undergraduate thesis on gentrification and access to affordable healthcare in New York City.
Office of Research Development Adds Science Writer Karen Nachay, MS, MA, to Communications Team
Karen Nachay joins the Manne Research Institute as a Science Writer for the Office of Research Development, where she will work to frame and promote our centers' valuable, groundbreaking research. Nachay is a writer and researcher who has extensive experience covering trends and cutting-edge science in the food and beverage industry. She holds a Master of Science degree in food science and human nutrition and a Master of Arts degree in journalism and has worked as a writer and editor for food science magazines and other media.
If your team has a staff addition, transition or promotion to share, please use the button to the right to submit a short profile and photo.
Clinical Trials Office / Clinical Research Services Updates
New Resources for Industry Partners and Affiliates
Check out the new public webpage, "Resources for Industry Partners and Affiliates"  

This new collection of resources may be used when working with sponsors to provide details on commonly requested information, with the goal of addressing delays in start-up and minimizing administrative burdens. The resources include:

  • Memo to sponsors on our start-up timeline and concurrent processes 
  • Documentation of fixed/non-negotiable research fees  
  • IRB meeting dates/roster 
  • Policy & template on required ICF language 
  • IBC requirements/resources  
  • Facility & resource info for ancillary services (i.e. CRU, IDS Pharmacy, Lab, Medical Imaging Research Office, etc.) 
  • Clinical Trials Office email for assistance in identifying a PI 
Research Business Operations Update
Preparing for the Lurie Children's Hospital Transition to "Workday"
Lurie Children's Hospital is excited to share updates regarding the Workday system implementation. Workday will be replacing existing systems for Human Resources, Finance, and Supply Chain, integrating them into one system. An exciting feature that Workday will offer our research community is a new grants function that promises to improve efficiencies and streamline processes.

Key dates:

  • January & February – Roadshows providing high level enhancements and system capabilities
  • March – End user training delivered
  • April 1 – Go live

Please follow the link below to find detailed information regarding the Workday transformation.
Research Support Services Update
FY22 Fee Schedule & Charge Rate Updates
The Clinical Research Unit (CRU) and Medical Imaging Research Office (MIRO) have published new memos regarding the current FY22 Tier Charge Rates. These rates are effective with the start of the new fiscal year, September 1, 2021. Please refer to your study's final budget for more information on the assigned tier level and the specialty support services required per your protocol. Contact & with any questions or concerns.
Tips When Scheduling a Monitoring Visit With the Investigational Drug Service (IDS) Pharmacy 

It is important to include the Investigational Drug Service (IDS) Pharmacy during all monitoring visits that require education, routine visits, review of records, and tours of facilities. IDS Pharmacy is available for monitor visits Monday through Friday, excluding holidays, with a start time of 1:00 PM, and 3:00 PM CST. Monitors can stay for 90 minutes to finish their visit. Site Initiation visits (SIV) and Site Qualification visits (SQV) are preferred during morning hours (9:00 AM to 12:00 PM CST).  Please note: IDS Pharmacy requires at least 2 weeks advance notice for monitor visits. 

For additional information on how to view the IDS Pharmacy calendar, schedule a visit, and obtain Vestigo access, please refer to the memo on scheduling a monitoring visit with IDS Pharmacy located here (.doc) and at Support Services & Research Administrative Offices on the ResearchPedia site.

Additional tips when scheduling visits:  

  • Monitors must bring their computer when visiting the IDS pharmacy.  
  • It is up to the research team to ensure the monitor has access to all systems and information needed prior to the visit. For example: Access to Vestigo or EPIC. 
  • All appointment related information (scheduling, cancellations, or transfers) will be responded to in order they were received in the mailbox.  
  • If possible, IDS Pharmacy can sign-out the study binder to the study team for the monitor to view records.  
Register for the Next "Responsible Conduct of Research" Course

Registration is now open for the next Responsible Conduct of Research (RCR) course offering. Classes will be held online via Zoom from January 13 to March 31 (12 classes). All classes are scheduled on Thursdays from 3:30-5:00 PM CST. Postdoctoral fellows and junior faculty who have received NIH training or career development awards are required to complete the RCR series, which provides an overview of the principles and expectations of conducting research ethically and responsibly.

View the most recent
Events & Deadlines email:
Apply Now to the New Digital Health Investigator Award
The deadline to submit applications to the inaugural Lurie Children’s Digital Health Investigator Award, which recognizes academic pursuits related to digital health tools, is January 31.

Awards will support digital health projects, such as telehealth, e-visits, remote patient monitoring, decision trees, MyChart functionalities, and open scheduling, that are achievable within 6 months. Resource needs will be scoped/determined based on your pitch, and awards will take the form of people and intellectual resources. Deliverables include conference abstract, pilot data for a QI project, or grant manuscript submission.

Click here to begin the application process. Complete the form indicating your interest and then receive a slide template via email to pitch your idea. Once you submit your slide deck (4 slides maximum) you’ll receive an invitation to participate in a 15-minute pitch session scheduled in February to pitch your idea to Digital Health Leaders and Smith Child Health Catalyst research experts. Submissions received before the January 31 deadline will have the opportunity to receive feedback in advance of the pitch session, though early submissions are not required. You may also attend optional drop-in sessions held on Fridays in January to refine your idea with a member of the Digital Health Investigator Award team. A link to office hours will be included in the email with the slide template.

Awardees will be selected based on their presentation at a pitch session in February, and the winners will be notified in March. For additional information on the Digital Health Academic Resources to aid in your project, please review the tools listed below.
QR CODE: Telehealth Survey Library
QR CODE: Smith Child Health Catalyst
For an in-depth review of these resources, refer to the most recent Digital Health LEAD Series, “Accelerating Academic Productivity in Digital Health: Primer on Resources,” by scanning the QR code above.
Family & Child Health Innovation Program (FCHIP) Unveils Different Approaches to Data (DAD) Pilot Projects
The Family & Child Health Innovations Program (FCHIP) has announced the first recipients of the Different Approaches to Data (DAD) Pilot funding. The DAD Pilot program is designed to encourage researchers to expand their work beyond a maternal-child or dyadic focus and to begin to collect data that allows for a holistic and contemporary view of families. These Pilot funds can be used to expand research to include fathers (or partners) in creative ways to collect data. Click on the announcement link below to learn more.
Dietary Intake in Fathers (or Co-Parents) of Preterm Infants

Daniel Robinson, MD
Assessing the Needs of Fathers (or Co-Parents) After Periatal Death

Symptoms of Mental Health Illness Rising Among Chicago’s Young People During Pandemic
In Chicago and across the United States, there is increasing evidence of the serious impact the COVID-19 pandemic has had on the mental health and well-being of children and adolescents. A survey by Ann & Robert H. Lurie Children’s Hospital of Chicago has found that more than 4 in 10 children and adolescents have experienced an increase in one or more mental health symptoms over the last six months.

These findings follow the declaration in October 2021 of a national emergency in children’s mental health by the American Academy of Pediatrics, American Academy of Child and Adolescent Psychiatry and Children’s Hospital Association. Before the pandemic, 1 in 5 U.S. children experienced a mental health condition. Now—almost two years into the pandemic—these findings from the latest VOICES of Child Health Parent Panel Survey indicate growing mental and behavioral health challenges for Chicago’s youth, and highlight the critical need for access to pediatric mental healthcare. Click the link below to read more.
During National Healthcare Quality Week, five storyboard winners were chosen through a rigorous judging process by 65 of your Stanley Manne Children's Research Institute colleagues and senior leadership. The Operational Excellence Award went to the Manne Research Institute's own Clinical Trials Office for the “Acceleration of Study Start-up Timeline.” View the story board here.
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