Jan. 22, 2021
Dear Superintendents and School Leaders,

As you know, the Jan. 14 the California Department of Public Health (CDPH) order requires every local educational agency (school district, county office of education, and charter school) and private school to submit data about how student instruction is provided. Specifically, it requires all LEAs and private schools to report whether: 
  • In-person instruction is being provided full-time;
  • In-person is provided only part-time (hybrid model);
  • In-person instruction and services are provided only pursuant to the Guidance Related to Cohorts issued by the CDPH; or 
  • No in-person instruction and services are provided (distance learning only). 

The California Department of Public Health has partnered with the California Collaborative for Educational Excellence (CCEE) to support the data collection process to host a school reopening GIS map which will be available through the Safe Schools for All Hub
CCEE is holding a webinar today at 1 p.m. to review the registration and submission process for any interested parties. You can register for the webinar here.

We understand this is short notice. When CCEE makes available the slides and recording of today's webinar, we will share it with you.
1 — Identify a point of contact for your LEA/school who will be responsible for the data collection. 
2 — Register on the data submission site prior to the deadline of Jan. 25 using the link and access code below. Be prepared to input your data submission contact name, email address, and phone number.
3 — Within 24 hours of registration, each point of contact will receive an activation email from “ArcGIS Notifications” with instructions on how to complete their registration and activate their accounts. A step-by-step overview of the registration process with screenshots is included below. 
4 — Beginning Monday, Jan. 25 at 12:01 p.m., the school reopening status data collection site will be accessible to everyone who has registered at https://ca-reopening-status-survey-site-california.hub.arcgis.com/. Every county office of education, district, charter school, and private school will be required to submit their reopening status every other Monday, in accordance with the CDPH health order identified above. The deadline for this submission is 5 p.m. Jan. 25
Step-by-Step Guide to Registering Points of Contact for Districts, County Offices of Education, Charter Schools, and Private Schools
Step 1: User receives link to registration survey and access code from their county office of education 
Step 2: User enters access code (key) in registration survey:
Enter the key
Step 3: User completes registration form:
First name last name email address phone number
Backend process creates accounts daily
Step 4: User receives an email from ArcGIS Notifications within 24 hours with instructions on completing their registration process and submitting data: 
screenshot indicating link locations of email
Step 5: User clicks to activate account and sets password and security questions:
new password confirm password
security question answer
Step 6: User navigates to reopening status data collection site 
Step 7: User completes the reopening status survey (every other week moving forward)  
Thank you for all you are doing during these unprecedented times. As always, please let me know if you have any questions or need support.


Dr. Paul Gothold
San Diego County Superintendent of Schools
phone: 858-295-6641