April 5, 2017 - In This Issue:
The BearBuy Newsletter you're used to getting has gotten a facelift and the changes are not just cosmetic. We've still got your BearBuy updates, news and tips, but we'll add other Supply Chain Management (SCM) news to help you get the goods and services you need to do your job. The updated newsletter comes in conjunction with the launch of our redesigned SCM website. To learn more about what SCM does, check out our "About Us" web page.

We hope you like the changes and please send us any questions or comments. Please continue to use the appsupport@ucsf.edu email for BearBuy technical support, how-to help or questions regarding basic purchasing.
BearBuy Scheduled Maintenance

BearBuy will be unavailable Friday, April 7 at 6 p.m. through Sunday, April 9 at 9 a.m. for system maintenance. To avoid delays, please complete all BearBuy requests prior to the system maintenance. BearBuy will be available on Monday, April 10.
BearBuy 17.1 Enhancements are Coming April 10

New BearBuy enhancements will be available on April 10. PowerPoint presentation  outlining the new features is available on the BearBuy Features Update page on the Supply Chain Management  website .
The highlights of this release are:
  • Updated Commodity Code Display
  • Ability to Sort on Invoices Tab of Purchase Order
Small Business Day Near the Bay

The UC San Francisco/UC Berkeley Small Business Day Near the Bay, held March 14, was an opportunity for small businesses on both sides of the Bay to hear from governmental agencies, as well as their small business colleagues, on how to develop and grow their businesses. Lively engagement ensued and a wealth of small business tools and resources were provided.  Learn More...
Software Form to Roll Out in April 

As mentioned in previous BearBuy Newsletters, the number of software and cloud computing purchases has increased significantly in the past 12 months. The BearBuy Software form will be used for purchases including cloud computing, software, licenses to software, software-as-a-service, and equipment that contains embedded software. We will be launching the BearBuy Software form in April 2017. More details will be forthcoming.
Medline Hosted Catalog Added

We are excited to announce that a Medline Industries Inc. hosted catalog is now available in BearBuy search results to make purchasing easier and more efficient.
For your convenience, Medline offers:
  • Manufacturer direct pricing
  • Local warehouse
  • Next-day delivery
You'll easily find the supplies you need for:
  • Gloves and hand protection                           
  • PPE/safety apparel                         
  • Nursing supplies                             
  • Advanced wound care
  • Scrubs and lab coats
  • Rapid diagnostics test kits
  • Traditional wound care

Same great people. Same great services...

Name Change for Distribution, Storage and Mail 

Supply Chain Management's Distribution, Storage and Mail department is  changing its name to Logistics. Why the change? The new name better reflects the varied services
that the unit offers to the campus. 

Those services include:
  • Moves and installation                                               
  • Equipment receiving, assembly and delivery         
  • Mail and package delivery                                            
  • Large item and boxed storage
  • Gas and alcohol sales
  • Capital asset surplus property disposal
  • Bio-specimen freezer storage
For more on information, please visit the Logistics web pages .

Q: I am submitting a Change Order Request because I need to cancel an item on my order or the entire order. Is there anything else I need to do?

A: If you need to cancel your entire purchase order (PO) or one item on your PO, please first contact the supplier directly to notify them of your cancelation before submitting a Change Order Request in BearBuy. You want to notify the supplier as soon as possible before your order is shipped. After you have informed the supplier about your cancelation, you can then submit the Change Order Request to ask that your PO be closed (when you cancel your entire order) or cancel a line (if you cancel only one item from your entire order).

For BearBuy technical support, how-to help or questions regarding basic purchasing, contact the IT Service Desk.
Phone: (415) 514-4100, option 2 (M-F, 8 a.m. to 5 p.m.)


For general Supply Chain Management questions, please email

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