July 26, 2017 - In This Issue:

New BearBuy enhancements will be available on July 31.  A PowerPoint presentation outlining the new features is available on the  BearBuy Features Update page on the Supply Chain Management (SCM)  website.
The highlights of this release are:
  • Shopping Cart Updates
  • New Shopping Cart Management Page
BearBuy Scheduled Maintenance

BearBuy will be unavailable Friday, July 28 at 6 p.m. through Sunday, July 30 at 9 a.m. for system maintenance. To avoid delays, please complete all BearBuy requests prior to the system maintenance. BearBuy will be available on  Monday, July 31 .
Construction Procurement and Contracts Reorganization

UCSF Finance recently announced a reorganization that brings all Finance Service Center Contracts, Procurement and related support staff (Inventory Warehouse and
Account Payable) serving Capital Programs, Facilities and other units under the umbrella of Supply Chain Management (SCM). The decision was made following a comprehensive assessment with a cross-organizational team and outside consultant, and with a look to future growth at the University.
Over the last 20 years, UCSF has added millions of square feet to the campus footprint, including opening a world-class complex at Mission Bay. The next decade will see an acceleration of that growth by adding approximately $2.5 billion in campus capital programs and $ 1.5 billion in real estate projects. Additionally, the University has approximately $1.2 million in deferred maintenance obligations that needs to be addressed quickly and aggressively.
"I want to support staff in their roles to successfully meet this need by ensuring appropriate staffing levels, processes and systems to efficiently contract and procure the goods and services required for this undertaking," said Teresa Costantinidis, Vice Chancellor and Chief Financial Officer.
"This shift will improve efficiency and customer experience and increase policy compliance by streamlining and providing clarity to work processes and creating more synergy amongst the team that fosters innovation," said Costantinidis.  "By working together on the endeavor, we are piloting a new way to support and collaborate in the area of higher education capital programs and facilities supply chains."
For more information, please visit the SCM  Questions and Answers page.

Logistics Can Help With Moves, Installations, Receiving and Deliveries

Do you need equipment moved or an office reconfigured? Or how about receiving and delivery of large equipment?

Supply Chain Management's Logistics staff can help with everything from  setting up furniture to moving equipment across campus. Safe and secure transfer of your needed items  are made via our own vehicles, and delivered by experienced, friendly staff directly to your specified UCSF delivery point. 
Logistics offers a variety of services, including:
  • Moving Services
  • Office Reconfiguration
  • Equipment Receiving and Delivery
  • Large Item and Boxed Storage
  • Temporary Storage
  • Event Setup and Breakdown
For questions or more information, please email logistics@ucsf.edu or visit our Moves and Installations web page.



How do I request changes to multiple purchase orders (POs)?

A: To request modifications on multiple POs, such as changing the Accounting Codes (chartfields), you must complete a separate BearBuy Change Order Request form for each PO number.
If you are looking to close multiple POs, you may submit one BearBuy Change Order Request form and attach a spreadsheet listing the PO numbers and the reason for closing each PO. A spreadsheet template  to list your POs is available in the instructions on the left side of the BearBuy Change Order Request form.


For BearBuy technical support, how-to help or questions regarding basic purchasing, contact the IT Service Desk.
Phone: (415) 514-4100, option 2 (M-F, 8 a.m. to 5 p.m.)


For general Supply Chain Management questions, please email
supplychain@ucsf.edu or visit our website at supplychain.ucsf.edu.

© 2017 The Regents of the University of California