December 15, 2017 - In This Issue:
Whether you're looking to outfit a complete building or just need to update your current office furniture, UCSF's new contract with One Workplace (OWP) will make your job easier. Negotiated by Supply Chain Management (SCM), highlights of the furniture agreement include:
  • Improved pricing
  • Dedicated UCSF primary point of contact and project managers
  • Furniture design, planning and specifications assistance
  • Timely ordering, delivery and installation
  • Strategic workplace consulting tools to engage users and align furniture to their needs
  • Ergonomic fittings and demonstrations to ensure proper usage
  • Maintenance and warranty assistance services
  • Removal, reuse of existing furniture and disposal that minimizes impact to the environment 
Software Form Improvements Sneak Preview Webinar
Supply Chain Management will be hosting a webinar along with IT Security on Wednesday, January 10, 2018 from 10 a.m. to 11 a.m.  This webinar is intended for anyone who is interested in previewing the changes and improvements we have made to the BearBuy Software form and the IT Security risk assessment intake process. After the launch of the Software form earlier this year we received valuable customer feedback that drove the enhancements and process improvements.  
What to expect:
  • Sneak preview of the redesigned BearBuy Software form
  • Enhancements to the form instructions and guidance
  • Clarification on the type of software that should be purchased using the form
  • Highlight categories of software that do not need to be purchased using the form
  • IT Security risk assessment intake process improvements
  • An opportunity to provide feedback 

1.     Click Register Now

2.     Enter your Name, Email address and Department

3.     Click Register


Complete your registration for the webinar prior to 5 p.m. on January 8.  We will follow up with an Outlook invitation including the webinar access details.   
If you have any questions, contact
Steelcase Pricing to Change on February 1, 2018

In accordance with the University of California Strategic Sourcing contract, Steelcase pricing will increase on February 1, 2018.  The agreement allows for once-a-year pricing adjustments that do not exceed three percent based on the weighted average cost of products historically purchased by the University.

For any upcoming orders that you want to process before the price increase, please send purchase orders (POs) to your local dealer by January 26, 2018. Any POs received after January 31 will be processed at the higher rate.

For more information, please contact Melissa Kubit at

When a Match Exception Handler rejects an invoice, what happens?

A:  When a Match Exception Handler rejects an Invoice:
  • The invoice will not be paid.
  • The supplier is not automatically notified that the voucher was rejected or of any comments left on the voucher.
  • If the supplier invoiced incorrectly, the Match Exception Handler (or the Shopper/Requester) should actively contact the supplier to ask for a corrected invoice to be resubmitted.
  • If the invoice lines were misapplied to the PO during voucher entry, the Match Exception Handler is advised to notify Accounts Payable (AP) so that the voucher may be corrected if appropriate. A message to AP may be sent via the voucher comments.
More detailed guidance can be found in the Match Exception Handler guide.


For BearBuy technical support, how-to help or questions regarding basic purchasing, contact the IT Service Desk.
Phone: (415) 514-4100, option 2 (M-F, 8 a.m. to 5 p.m.)


For general Supply Chain Management questions, please email or visit our website at

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