Supply Chain Management News
October 2018
Dear Campus,
  
We would like to inform you of a few updates and important events coming soon. 
Please review the topics below and follow the links or scroll down for more information on each topic.  
 
This month's SCM News:
  • New Chief Procurement Officer Announcement: Russell Chung
  • New Uniform Guidance procurement standards
  • VWR Promotion
  • GE Services Promo
  • Procurement Tips
  • SCM Website Survey
  • New Shopper Information

If you have any questions, please contact the BearBuy Help Desk at 
510-664-9000 (options 1,2) or  BearBuyHelp@berkeley.edu   for immediate assistance.

Thank you for your continued support, 
Supply Chain Management
New Chief Procurement Officer Announcement: Russell Chung
Please join us in welcoming Russell Chung to UC Berkeley as the Chief Procurement Officer. Russ brings extensive experience in procurement, contract management, strategic sourcing, e-procurement, and purchasing team management in both corporate and higher education settings. In his previous role as Chief Procurement Officer at the City University of New York (CUNY), Russ oversaw procurement activities serving more than a quarter million faculty, staff, and students on 24 campuses. Prior to leading procurement at CUNY, Russ served for five years as the Director of Purchasing for The Ohio State University in Columbus. His private sector experience includes global supply management for Kohler, Delphi, and General Motors corporations.
New Uniform Guidance procurement standards
New Uniform Guidance procurement standards - Department Requirement for federal research and grant purchases effective July 1, 2018

The UCOP Source Selection & Price Reasonableness Justification Form is to be completed by the requesting Department End User that was awarded the Federal funds, and be attached to the BearBuy requisition for all federally funded  purchases greater than or equal to $10,000 .

Uniform Guidance (“UG”) is a set of federal regulations that impacts research administration and significantly reforms federal grants to focus resources on improving performance and outcomes. It is a compliance requirement to follow the Uniform Guidance Procurement Standards when procuring goods and services using federal funds.

To access the updated websites please visit the Supply Chain Management, Procurement pages:  Policies: Federal, State, and UC  and  Procurement Forms .
VWR Promotion
VWR and GE Healthcare BioXtra 2018 Promotion expires on November 30, 2018. Contact your Contact your VWR representative, Aisling Power ( Aisling.Power@vwr.com ) for additional information on great opportunities to purchase cell culture, protein purification, isolation & cloning, sample prep, and analysis. with any questions. Please see link below:  https://us.vwr.com/store/content/externalContentPage.jsp?path=/en_US/ge_bioxtra.jsp "
GE Services Promo
UC Berkeley will receive an ADDITIONAL 5% off their orders from now through December 31 st ! This 5% stacks on top of your UC Contracted pricing through GE Life Sciences!

UC Berkely Code : q4mfwst5

You can use this code as many times as you want at online order checkout during this period to save.

(Note: this code is case sensitive and will not work using capital letters; it is available to use on online orders only for products available online. Pricing is visible on Contracted items that are applicable once the product is put into the basket. (ie: you’ll see list price until you review your shopping cart).

For Questions call Megan Faile UC Berkeley Account Manager 415-530-7256  megan.faile@ge.com
Procurement Tips
Who is my department's assigned Buyer?
If you are unsure of where to start with your purchasing transaction, Contact your Buyer for assistance by using your Org Node and department name to find your assigned Buyer in this matrix .
 
Order Status
If you need help finding out the status of your order in Bear Buy, you can reference the SCM website for guidance on how to look up the status of your orde r Your SCM assigned Buyer will not receive the requisition until it has been approved by the department Org Node approver.
 
Expediting an order
If an order warrants expedited handling, please change the priority on the requisition to "urgent". If you have already submitted the requisition, please provide the requisition number in your email and contact your assigned Buyer .
 
SCM service level turn around times
Urgent requests will be handled on a first in, first out basis. Standard turnaround time (Service Level Agreements) for purchase and contract types are available on our  Service Level web page . Please be aware that contract negotiations with suppliers can cause delays.
 
SCM Website Survey
We would love to hear your feedback on our website. Please take some time to take the following survey
New Shopper Information
Below are links to the BearBuy website, instructional aids, training courses and how to create Service Now tickets for BearBuy related issues. You can also find information on the left side bar of the BearBuy home page.

This link will direct you to the BearBuy Homepage. Take note of the main image because this is a high level view of a BearBuy transaction workflow. Additionally, the BearBuy Website is a hub for numerous links such as the   Roles & Responsibilities   tab that defines the various types BearBuy Users.

This link contains numerous BearBuy training materials. Feel free to click on the various videos and guides as you explore the intricacies of BearBuy.

Whether you are an experienced BearBuy shopper or new shopper, it is always great to have a face-to-face training with a designated BearBuy trainer. Review the list of dates for the "Basics for Shoppers training" and choose a date that fits your schedule. We look forward to meeting you and answering your questions.

If you have any problems or issues related to BearBuy you can contact the help desk and submit a Service Now ticket.

Links:
https://supplychain.berkeley.edu/campus/bearbuy
https://supplychain.berkeley.edu/campus/bearbuy/roles-responsibilities
https://supplychain.berkeley.edu/campus/bearbuy/instructional-resources
https://supplychain.berkeley.edu/campus/bearbuy/training-courses
https://supplychain.berkeley.edu/campus/bearbuy/bearbuy-help-desk