Symposium by the Sea 2022: Sponsorship & Exhibitor Opportunities

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Sponsorship & Exhibitor Opportunities

for FCEP's 51st Annual Meeting:

Symposium by the Sea

August 4-7, 2022

Hyatt Regency Coconut Point in Bonita Springs, FL

Reach emergency physicians, residents, nurses, physician assistants, and other allied health professionals in the emergency medicine industry by becoming an exhibitor or sponsor at FCEP's most anticipated event of the year.

The Exhibit Hall

Included with each booth:

8’ x 10’ carpeted booth with draped back & side walls
(1) 6’ table
(2) chairs
Wastebasket
Booth ID sign
(2) exhibitor badges*
inclusion in Exhibit Hall game (prize not included)
F & B during Exhibit Hall events for registered personnel

*Additional Badges: $100 each

Due to limited booth availability, multi-booths are not permitted.

Premium/VIP display tables are only available to our annual corporate partners.

Schedule at a Glance

Thursday, August 4

FCEP Board & Committee Meetings*: 8:00 am - 5:30 pm
Exhibitor Move-in/Set-up: 2:00 pm - 6:00 pm

*Sponsorship opportunities available for F & B Breaks. See "A la Carte Opportunities" section below.

Friday, August 5

CME & Sponsored Programs*: 8:30 am - 1:00 pm
Exhibitor Move-in/Set-up: 9:00 am - 12:00 pm
Exhibit Hall Open: 1:00 pm - 8:00 pm
Exhibit Hall Break: 1:00 pm - 1:30 pm (dedicated hours)
Keynote Session: 1:30 pm - 2:45 pm
CME & Sponsored Programs*: 3:00 pm - 6:00 pm
Wine, Beer & Cheese Reception in the Exhibit Hall: 6:00 pm - 8:00 pm (dedicated hours)

*Sponsorship opportunities available. See Product Showcase/Sponsored Presentations in "A la Carte Opportunities" section below.

Saturday, August 6

Breakfast in Exhibit Hall: 8:00 am - 9:00 am
Exhibit Hall Open: 8:00 am - 1:00 pm
CME Programs: 8:45 am - 10:00 am
EM Town Hall: 10:00 am - 11:30 am
Past Presidents' Luncheon*: 11:30 am - 12:30 pm
CME Programs: 11:30 am - 12:00 pm
Sponsored Presentation/Product Showcase*: 12:30 pm - 1:30 pm
EMRAF Meeting*: 12:30 pm - 1:30 pm
Women in Medicine Meeting*: 1:30 pm - 2:30 pm
CME Programs: 1:30 pm - 3:30 pm
Medical Student Forum*: 3:00 pm - 5:00 pm
EMRAF Job Fair & Networking Reception*: 4:00 pm - 5:00 pm
Awards Ceremony: 5:00 pm - 6:00 pm
Family Fun Social Event (TBD)*: 8:00 pm - 10:00 pm

*Sponsorship opportunities available. See F&B Breaks, EMRAF Networking Reception and Attendee Appreciation Event in "A la Carte Opportunities" below.

Sponsorship Packages

Platinum Sponsor Package:

Contact for pricing

Available exclusively through the Corporate Sponsorship Program. Contact Melissa Keahey for more information by replying to this email.

Gold Sponsor Package: $5,000

Pre and post conference digital attendee list;
Logo recognition on conference signage, materials, website, and social media
(1) 8’ x 10’ exhibit booth package
(4) exhibitor badges
Logo listing on Exhibit Hall Game playing card
(3) bottles of wine at your booth during exhibit hall reception
Welcome packet insert/flyer
Logo listing with company description included in sponsor highlight newsletter

Silver Sponsor Package: $2,500

Pre and post conference digital attendee list;
Logo recognition on conference signage, materials, website, and social media
(1) 8’ x 10’ exhibit booth package
(2) exhibitor badges
Logo listing on Exhibit Hall Game playing card
Welcome packet insert/flyer
Logo listing in sponsor highlight newsletter

Wi-Fi Sponsor Package: $6,500

Make sure everyone sees your logo when they connect to Wi-Fi and enjoy PLATINUM-LEVEL perks, such as:

Pre and post conference digital attendee list
(3) logo floor decals
Logo recognition on conference signage, materials, website, and social media
(1) 8’ x 10’ exhibit booth package
(4) exhibitor badges
Logo listing on Exhibit Hall Game playing card (prize included)
(3) bottles of wine at your booth during exhibit hall reception
Welcome packet insert/flyer
Logo listing with company description included in sponsor highlight newsletter

Room Drop: $5,000 (new)

Promotional items and materials neatly displayed in every attendee room. Limited opportunities available.

Product Showcase or Sponsored Presentation: $3,000+

Non-competing presentation opportunity.

Pre- and post-conference digital attendee list
Logo recognition on conference signage, materials, website, and social media
Welcome packet insert/flyer
Logo listing with presentation description included in program highlight newsletter

F & B costs for breakfast and lunch programs are not included in base pricing.

Conference Tote Bags: $4,000

Exclusive tote bag distributed from registration table with your corporate logo
Silver level sponsor benefits

Includes production and design costs

Attendee Name Badges: $3,000

Logo recognition on all attendee name badges
Silver level sponsor benefits

Includes production and design costs

Conference Lanyards: $3,000

Corporate logo on all attendee lanyards
Silver level sponsor benefits

Includes production and design costs

Maximize your exposure:

A la Carte Opportunities & Add-Ons

EMRAF Networking Reception & Job Fair: $800/$3,000

Each sponsorship includes logo recognition on conference materials, event signage, food displays and/or bar, if applicable.

Libations (beer & wine): $3,000
Hors’ deurves: $3,000
Table Display: $800

Attendee Appreciation Event, Exclusive or Co-sponsored:

contact for pricing

Attendees and guests/families will look forward to a fun and exciting evening creating memories that will last for year to come! Exclusive sponsorship includes display table in premium/VIP sponsor area and PLATINUM level sponsor benefits.

Wine Station at Exhibit Hall Reception: $400

Drive people to your booth at the Wine, Beer & Cheese Reception in the Exhibit Hall. Includes:

Logo recognition on event signage and advertising
(3) bottles of wine at your booth during Exhibit Hall Reception

Cheese/Charcuterie Board at Exhibit Hall Reception: $800-$1,200

Drive people to your booth at the Wine, Beer & Cheese Reception in the Exhibit Hall. Includes:

Logo recognition on event signage and advertising
Cheese/charcuterie station at your booth during Exhibit Hall Reception

Food & Beverage Breaks:

Contact for pricing

Each opportunity includes logo recognition on event signage and marketing; additional booth signage when applicable; rep attendance at event/meeting if applicable.

Multiple opportunities available:

Coffee/Refreshments in the exhibit hall
FCEP BOD Meeting
FCEP Committee Lunch
FCEP Past President Lunch
EM Residents Association of Florida (EMRAF) Meeting
Women in Medicine Meeting
Medical Student Forum

Maximize your exposure:

A la Carte Advertising Enhancements

Sponsor Highlight Newsletter Upgrade: $150 (new)

Add a one-sentence company description to your company name + logo + URL listing. Distributed digitally and in print.

Welcome Packet Insert: $300

Include a flyer or postcard in the Welcome Packet given to each attendee at the registration desk.

EMpulse Fall 2022 Magazine Half-page Ad: $375

Reach all FCEP members after Symposium with a half-page ad in EMpulse Fall 2022 Magazine. Each half-page ad comes with up to (3) complimentary banner ads for EMpulse Online articles. Browse through EMpulse editions here.

25% discount exclusive to SBS, must be purchased in conjunction with exhibit booth or sponsorship package.

EMpulse Fall 2022 Magazine Full-page Ad or Sponsored Article: $600

Reach all FCEP members after Symposium with a full-page ad OR sponsored article in EMpulse Fall 2022 Magazine. Each full-page ad comes with up to (4) complimentary banner ads for EMpulse Online articles. Sponsored articles receive (1) banner ad & their own webpage. Browse through EMpulse editions here.

25% discount exclusive to SBS, must be purchased in conjunction with exhibit booth or sponsorship package.

The Hotel

Hyatt Regency Coconut Point Resort & Spa

5001 Coconut Rd., Bonita Springs, FL 3a4134

Due to limited availability within our block, hotel reservation booking details and group reservation link will be shared after booth and sponsorship packages have been secured and finalized. Exhibitors and sponsors are discouraged from booking/holding rooms for unregistered reps and personnel. Reservations that do not correspond with registered attendee or exhibitor names may be cancelled at the discretion of show management.