TAX+BUSINESS ALERT
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In this Edition
December 1, 2020

Utilizing Qualified Disaster Relief Payments for Work-at-Home Employees

Businesses Should Review Sales Tax Laws

PODCAST: No Politics, Just Facts: Biden’s Tax Plan Decreases

Intrafamily Loans and a Family Bank
Utilizing Qualified Disaster Relief Payments for Work-at-Home Employees
If your business employed individuals who were forced to work at home during the pandemic, there is a year-end tax planning strategy available that benefits both you, the employer, and your employees. 

On March 13, 2020, President Donald Trump declared COVID-19 a national emergency. As a result of this declaration, IRS Internal Code Section 139 rules regarding Qualified Disaster Relief Payments began to take effect. The IRS defines Qualified Disaster Relief Payments to include any amount paid to or for the benefit of an individual to reimburse or pay reasonable and necessary personal, family, living, or funeral expenses incurred as a result of a qualified disaster. For purposes of this article, we will be exploring the benefit of reimbursing an employee for work-at-home expenses they incurred during the 2020 pandemic.

The benefit to reimbursing an employee via a qualified disaster relief payment is that the payment is not subject to employment taxes for the employer (yet still tax deductible) and the payment received by the employee does not have to be included in their taxable income. The non-payroll expense for the employer and the non-taxable income for the employee is a win-win for both parties.

Below are some examples of work-at-home costs that can be covered with Qualified Disaster Relief Payments:
  • Over-the-counter medications, hand sanitizer and home disinfectant supplies
  • Child care or tutoring due to school closings
  • Work-from-home expenses such as setting up a home office, increased utilities expenses and higher Internet costs
  • Increased commuting costs, such as taking a taxi instead of using public mass transit
  • Unreimbursed health-related expenses

This is just a sample of expenses. If you are unsure of what other costs may qualify, please consult with your CPA.

Another benefit from the employer’s side is that there is little to no documentation required. Unlike other employer-provided, tax-free reimbursements, there are no express substantiation requirements for these Qualified Disaster Relief Payments. Therefore, employers are not required to collect and review receipts and related documentation of expenses. However, the payments must be reasonably proportionate with the amount of unreimbursed reasonable and necessary COVID-19-related expenses. If you are unsure that you have the proper documentation necessary to substantiate your reimbursements, please consult with your CPA.

In conclusion, if you are about to prepare a bonus check for employees as a holiday bonus, you may want to see if a reimbursement for Qualified Disaster Relief Payments would be better suited for them. The tax-free income paid via a Qualified Disaster Relief Payment will be a much better stocking stuffer to your employee who worked at home in 2020 than a bonus check that is subject to payroll and income taxes.
Businesses Should Review Sales Tax Laws
It’s been more than two years since the U.S. Supreme Court ruled in South Dakota v. Wayfair that states may require out-of-state sellers to collect sales and use tax even if they lack a physical presence in a state. Since that time, most states that have a sales tax have enacted “economic nexus” laws that expand the reach of their sales tax collection obligations beyond their borders.

Many of these laws are similar to the one upheld in Wayfair. It applies to sellers that, on an annual basis, deliver more than $100,000 in goods or services into the state or engage in 200 or more separate transactions for the delivery of goods and services into the state. Some states have eliminated the number-of-transactions threshold, to avoid applying their laws to small sellers, such as those that sell 250 items at $1.50 each.

Since the COVID-19 pandemic was declared, online transactions have soared. If your business sells products or services in states in which it lacks a physical presence, review the economic nexus laws in those states and assess their sales-tax-compliance impact. Also, some states have issued specific guidance on whether telecommuting employees temporarily working in a state because of the COVID-19 crisis create nexus for an employer who doesn’t operate in that state. We can help you explore and respond to these matters.

Contact: David Fochs, Jr., CPA
Phone: 507.252.6688
PODCAST
No Politics, Just Facts: Biden’s Tax Plan Decreases
In the last episode, we started to look into the Biden tax plan by reviewing expected tax increases. This episode looks at the tax decreases we can expect. Once again, no politics, just the facts.
Intrafamily Loans and a Family Bank
Among the primary goals of estate planning is to put in writing how you want your wealth distributed to loved ones after your death. But what if you want to use that wealth to help a family member in need while you’re still alive? This has become an increasingly common and pressing issue this year because of the COVID-19 pandemic and changes to the U.S. economy.

One way to help family members hit hard by job loss or increased debt is through an intrafamily loan or even by establishing a full-fledged family bank.

Structure loans carefully
Lending can be a way to provide your family financial assistance without triggering unwanted gift taxes. As long as a loan is structured in a manner similar to an arm’s-length loan between unrelated parties, it won’t be treated as a taxable gift.

This means, among other steps, documenting the loan with a promissory note and charging interest at or above the applicable federal rate (which is now historically low). You’ll also need to establish a fixed repayment schedule and ensure that the borrower has a reasonable prospect of repaying the loan.

Even if taxes aren’t a concern, intrafamily loans offer important benefits. For example, they allow you to help your family financially without depleting your wealth or creating a sense of entitlement. Done right, these loans can promote accountability and help cultivate the younger generation’s entrepreneurial capabilities by providing financing to start a business.

Maybe open a bank
Too often, however, people lend money to family members with little planning or regard for potential unintended consequences. Rash lending decisions may lead to misunderstandings, hurt feelings, conflicts among family members and false expectations. That’s where a family bank comes into play.

A family bank is a family-owned and funded entity — such as a dynasty trust, a family limited partnership or a combination of the two — designed for the sole purpose of making intrafamily loans. Often, family banks can offer financing to family members who might have difficulty obtaining a loan from a bank or other traditional funding sources, or lend at more favorable terms.

By “professionalizing” family lending activities, a family bank can preserve the tax-saving power of intrafamily loans while minimizing negative consequences. The key to avoiding family conflicts and resentment is to build a strong governance structure that promotes communication, decision making and transparency.

Establishing guidelines regarding the types of loans the family bank is authorized to make — and allowing all family members to participate in the decision-making process — ensures that family members are treated fairly and avoids false expectations.

Learn more
More than likely, someone in your extended family has faced difficult financial circumstances this year. Contact us to learn more about intrafamily loans and family banks.
More Resources from CPA-HQ
Employee Benefit Plan and IRA Quick Reference Table

This document provides dollar limitations for various qualified retirement plans and other amounts for 2021.
Nonprofit Connection Newsletter: November 2020

If much of your staff is working remote, learn about how to maintain internal controls in this edition of the Hawkins Ash CPAs Nonprofit Connection newsletter.
Employee Benefit Plan Resource: November 2020

Here’s what you need to know before changing your third party administrator TPA and more in this edition of the Hawkins Ash CPAs Employee Benefit Plan Resources e-newsletter.
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