December 6, 2023 edition

Shout Outs

Share appreciation and gratitude for a fellow CIS employee. Giving a shout out is a great way to recognize an individual or group for their extra effort and talent, and to contribute to a culture of appreciation, community, and kindness.  

Nominate someone for Employee Excellence. Click here for the form and here to learn about employee recognition & appreciation at CIS of Central Texas. 

Finance Department Update

Hello CISter’s

NEWS FLASH….on December 8, Veronica Reyes-Ibarra will begin her new role as Administrative Coordinator in the SAFA dept.

We appreciate her contributions to the finance dept and wish her the best of luck in her new role.

Starting on December 8^th, Zach Warling will temporarily take over the Procurement Specialist’s tasks which include the following:

• Bill.com (formerly Divvy)
• Amazon
• Sam’s Club
• Per Diem checks for travel
• SAFA check requests

Please continue to use the [email protected] address for your requests and questions.

Thank you for your support!

Also, please note that all November Bill.com (formerly Divvy) transaction should be completed and approved and reimbursement request including mileage should be submitted by today.

Again, thank you for your support!

REMINDER FOR STUDENT SERVICE PLANS

• If you need to add a Targeted Need for a student or update interventions, service codes, etc. on a Service Plan, you should edit the existing Service Plan. Do NOT create a new Service Plan. Students should only have one Service Plan per program year.
• PMD regularly audits for duplicate Service Plans and will merge these records as we go, however, if you have duplicates your Targeted Needs Summary reports will not display correctly, so please keep this in mind.

UPDATED PROGRAM REQUIREMENTS TRACKING 

Over the weekend we successfully implemented a new process in Apollo that will update Program Requirements tracking checkboxes on Program Engagement records each night. This means that if a process failed in the past, it will be refreshed and updated daily. This should reduce the number of issues we’ve seen with the Program Requirements checkboxes not checking off correctly (i.e. for Pre-SHAWS). 

Additionally, the new process now accurately tracks when two indirect service attempts have been logged for a Monthly Check In (7032) or for Family Outreach at Intake (3012in). This will provide a more accurate tracking process for requirements. 

PLEASE NOTE: These processes now run nightly at 12:30am. They no longer run in real time. This means that you will see updates to your Program Requirement checkboxes the day after you make them. Why the change? All our instant processes were causing the issues we were seeing last month with creating Service Deliveries. Too many things running at once = nothing can run well. 

PRINCIPAL REPORT PROCESS FEEDBACK 

• Program Managers and Program Directors, please help make this process better by providing feedback via this form. Let us know how it went and what we should do differently for the next go-around! 

REGISTER FOR APOLLO 201: REPORTS & DASHBOARDS TRAINING 

• There's still time to register! Visit the Auzmor Events page to see if there's a session that works for your schedule. Additional sessions will be available after Winter Break as well. 



RESOURCES & SUPPORTS 

• PMD Office Hours are Mondays 3-4pm and Fridays 8-9am via Teams. 
• Email [email protected] if you need support, have questions, or have a feature request/suggestion. 
• Apollo FAQs.docx is a document that contains answers to commonly asked questions. PMD updates this on a weekly basis. 
• Video Walkthrough Links.docx is a list of common Apollo functions (everything covered in 101/102 and then some!) 
• PMD Apple Updates Archive.docx is a new document that lists out all of PMD's Apple updates for the year! Thanks for bearing with us as we streamline our communications. 

CISCT Job Openings



Click here for a list of available positions!

Mental Health and Wellness Department Updates

Hello CISters – a quick reminder that we are holding the Practical Applications of Ethics in School Based Services training via zoom. A new link was sent to all those registered. The new link has been added in Auzmor. The AISD LMHPs will be joining us for this important topic. See you there. If you cannot attend, it will be recorded and an assessment will be included so that you can still earn the 3.0 ethics CEUs.

Hola CISters, We had another helpful session of bilingual case consultation. We will be adding notes and resources provided by Alma Mena, LCSW-S to the new and improved Menu of Interventions in Apollo. Our next meeting is December 18^th, 10-11:30am at Central. Sign up is in Auzmor. Register so we get a good count for breakfast tacos!

Get ready to delve into the world of youth social media with our esteemed speaker, Kaitlyn Burnell. As a seasoned expert in adolescent psychology and digital wellness, Kaitlyn brings a wealth of experience to our webinar. She'll guide us through the positive and negative facets of social media usage among young minds, emphasizing healthy online practices while steering clear of harmful ones.

Don't miss this exclusive opportunity to learn from Kaitlyn Burnell's expertise in nurturing positive online experiences for the younger generation!

*Even if you cannot make this session live, please still complete a registration as we will send out a recording to all who register!*

Register Today

Congrats this weeks Winners of a CIS Hoodie is: Kayla Walker!

Jami, JR and April supported SMCISD families at Exploring Our Rattlers' Future...College & Beyond!

Welcome y Bienvenidos a Jennifer Loera-Alvarez as the 1^st Program Manager for our new CIS Program at McBee Elementary School! This photo was taken on her second day for a quick trip to campus during lunch with her PD, in the entrance way to Celebrate becoming a McBee Bumblebee! We are glad that you are here!

This last Saturday, some of our CISCT alumni and their families came to together at the Alumni Winter Luncheon to enjoy some good food, make snow globes, and have some fun time to catch up with each other!

AmeriCorps member, Alia Solarz, with her children at the Langford Family Literacy Night. Alia created an I Spy board where students and families could search for hidden items. Alia is assisting a student find an item. 

Rodriguez ES Program Manager Vanessa Velasquez and April Clark Central Office Manager were mentioned San Marcos CISD Rattler Recap for their amazing partnership work with Kids Tooth Team Outreach!

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