MEMBRANE REPLACEMENT PROGRAM

WASTEWATER TREATMENT PLANT

At their Monday, March 2, 2026 meeting, the City Commission will consider approving agreements to advance the next phase of the long-term membrane replacement program at the Traverse City Regional Wastewater Treatment Plant (WWTP), a critical regional facility serving the City and surrounding townships.

Background

The WWTP uses membrane bioreactor (MBR) technology to treat wastewater to a high standard before it is returned to the environment. The system includes eight membrane treatment units (or “trains”), each with an expected useful life of approximately 10–15 years. The previous round of replacements was completed between 2015 and 2020, and the oldest of the current membranes has now reached its twelfth year of service.

Proposed Program

To maintain system reliability and reduce compliance risk, an eight-year replacement strategy is being recommended, that would replace one membrane train per year beginning in 2026 and continuing through 2033. This predictable schedule allows the City to spread costs over time, avoid large single-year financial impacts, and protect against future market volatility.

As part of this approach, the City would enter into:

• An eight-year agreement with Veolia for the purchase of eight membrane units and related equipment, in an amount not to exceed $5,924,200 ($740,525 annually), plus a 5% contingency, for a total not-to-exceed cost of $6,220,200.
• A Year 1 out-of-scope professional services agreement with Jacobs for membrane replacement, tank rehabilitation, and related system upgrades, in an amount not to exceed $1,190,460.81.

Under the regional Water Sewer Agreement, approximately 45–50% of annual replacement costs will be shared by participating township partners, helping to reduce the financial impact on City ratepayers.

Environmental Sustainability

The Year 1 scope also includes upgrades that improve energy efficiency and long-term performance. Converting to LEAP (Low Energy Advanced Performance) membrane technology is projected to reduce electricity use by 30–50%, equating to up to 910,000 kWh annually and an estimated $79,000 in yearly savings, while also reducing carbon emissions. Additional work includes rehabilitation and coating of the membrane tank, replacement of aging valves and instrumentation, and strategic equipment upgrades to enhance reliability and reduce maintenance costs.

OBJECTIVES & KEY RESULTS
COMMISSION TO REVIEW WORK PLAN

At their Monday, March 2, 2026 meeting, the City Commission will consider adopting of the draft Objectives and Key Results (OKRs) Work Plan, the next step in implementing the City’s Strategic Action Plan. The Work Plan translates the Commission-adopted OKRs into an actionable, resource-informed framework that aligns departmental work with the City’s six strategic pillars.

While the plan outlines possible paths forward and an anticipated cadence for advancing initiatives, most items do not yet have fully developed funding strategies, as the OKRs were adopted only last month. To ensure alignment and realistic pacing, quarterly updates will be scheduled.

The Work Plan was developed through a cross-departmental survey process, asking each department to identify projects aligned with the OKRs, assign timelines, outline resource needs, and assess feasibility. Responses are being compiled into a structured plan that organizes projects by pillar, sequences initiatives across realistic timeframes, identifies funding needs and constraints, and highlights where Commission direction may be required.

Currently presented in document form, the Work Plan serves as a comprehensive reference, with staff also exploring a public-facing tracking platform to enhance transparency and provide real-time progress updates, anticipated in Q3 2026.

STREET PAINTING
AGREEMENT CONSIDERED FOR COMPLETION BY JUNE 30

Following a comprehensive presentation to the City Commission in the fall of 2025 outlining options for completing annual street painting and striping—including continued contracting of services and the potential to bring operations in-house—the City is moving forward with a plan designed to improve efficiency, safety, and predictability.

Historically, pavement markings such as crosswalks, legends, parking lines, and directional arrows were sometimes not completed until late summer or fall due to contractor availability and scheduling constraints. At its October 20, 2025 meeting, the City Commission expressed strong consensus that this work should be completed prior to the peak summer season, with a target of July 1 each year.

The employee team evaluated the operational and financial implications of expanding internal capacity compared to continuing to contract the work. After careful review, it is recommended to continue contracting as the most cost-effective and operationally efficient option at this time.

At its Monday, March 2, 2026 meeting, the City Commission will consider approving a contract in the amount of $298,927.55, plus a 10% contingency of $29,892.75, for a total project authorization of $328,820.30, for the 2026 painting and striping of various parking areas, crosswalks, and legends. The proposed agreement reflects a completion date of June 30, 2026.

Completing pavement markings earlier in the season improves visibility for drivers, pedestrians, and cyclists, enhances compliance with traffic control standards, and supports overall roadway safety during the City’s busiest months.

2026 STREET PROJECTS & IMPROVEMENTS
RECONSTRUCTION, PAVEMENT PRESERVATION, & MOBILITY IMPROVEMENTS

At their Monday, March 2, 2026 meeting, the City Commission will consider approving a contract for street improvement work that will advance key transportation and infrastructure projects throughout the City.

The proposed contract supports critical pavement, reconstruction, and mobility enhancements planned for 2026 as part of the City’s ongoing investment in neighborhood streets and infrastructure. These improvements continue efforts from the City’s pavement preservation and reconstruction program, which aims to maintain safe, accessible roads while extending the life of the street network through strategic upgrades and maintenance.

2026 Street Projects & Improvements

• Monroe Street Reconstruction: This major project will rebuild Monroe Street from Front Street to Bay Street, replacing the existing roadway and introducing enhancements for traffic flow, pedestrian access, and stormwater management. Design features include pedestrian bump-outs at intersections, enhanced sidewalks, and updated utility systems for water and sanitary sewer service. The project is planned for spring through fall 2026, improving safety and accessibility for residents, businesses, and visitors alike.
• Paving and Resurfacing Work: In coordination with the 2026 paving and resurfacing program, a suite of local streets throughout the community are scheduled for pavement improvements. This work includes surface rehabilitation to improve ride quality, safety, and longevity of roadways across neighborhoods, and supports the City’s broader pavement asset management strategy to preserve streets before costly failures occur.
• Mobility Enhancements: As part of the overall contract, select crossings and mid-block areas will receive upgrades that improve safety for pedestrians and bicyclists, including refreshed crosswalks and pavement markings aimed at enhancing visibility and connectivity in key corridors.

SEWER LINING PROJECT
OVERNIGHT WORK CONDUCTED

Residents and businesses should be aware that the City’s contractor, Insituform, will conduct a segment of sewer lining on Cedar Street between Sixth and Seventh Streets, and on Bay Street between Spruce and Oak Streets.

Cedar Street work activities are anticipated to begin on March 2, 2026. Bay Street work activities are anticipated to be March 3 – 6, 2026. Work will be conducted overnight.

This work will generate dust and noise, and may cause disruptions to pedestrian, bicycle, and vehicular traffic with intermittent lane closures. Appropriate signage will be in place, and access to all homes and businesses will be maintained at all times.

If possible, please use alternate routes avoiding this area to reduce congestion, delay, and promote worker safety.

THE HILL REPORT
THE LATEST UPDATES AT HICKORY HILLS

2026 Michigan High School Nordic Ski State Championships at Hickory Hills

The City and Vasa Ski Club are proud to host the 2026 Michigan High School Nordic Ski State Championships at Hickory Hills from February 27 through March 1, 2026.

This statewide championship will bring top high school Nordic skiers from across Michigan to compete on Hickory Hills’ trails—the only homologated Nordic course in Michigan’s Lower Peninsula. Spectators are encouraged to come cheer on their favorite local skiers and enjoy an exciting weekend of competition.

Event Details & Delayed Opening

Hickory Hills Lodge and slopes will delay opening on Friday, February 27 and Saturday, February 28 until 5 p.m. Closing times will remain the same.

During event hours, both Nordic and Alpine skiing will be closed to the public. Hickory Meadows will be available as an alternative for Nordic skiers.

Event Parking

Parking at Hickory Hills is limited and available on a first-come, first-served basis. Parking is not permitted on the south side of Randolph Street.

Offsite parking will be available:

• St. Francis Church (Friday & Saturday)
• St. Francis High School (Sunday)

Spectators, participants, and volunteers are encouraged to carpool.

Thank you in advance for your patience and cooperation as we welcome youth Nordic athletes from across the state.

Alpine Report

Rope tow snow conditions remain in good shape with over a foot of snow depth.

Please note:

• The Buck rope tow is currently down.
• The Fast Tammy conveyor is currently down. Skiers may hike up Fast Tammy, and users will not be charged for access in that area.

Due to warmer temperatures, thinning snow conditions along the sides of Lower Swede and along the Mad Dog ridge are being monitored but remain accessible.

Slush Cup and Closing Date

Mark your calendars for closing day and the annual Slush Cup on Sunday, March 15, 2026, the grand finale of our winter season.

What is the Slush Cup?

A fan-favorite tradition, the Slush Cup challenges skiers and snowboarders to make it across a giant pond of icy water—often in the most outrageous costumes possible! Whether you're competing or just cheering from the sidelines, it’s a guaranteed good time.

Event Details:

Date: Sunday, March 15th (Last day of the season!)

Time: 1:00 pm - 3:00 pm

Location: Hickory Hills, Magna Carta

Cost: FREE

Want to Compete? Here’s What You Need to Know:

Registration: 11 AM - 12 PM in the lodge (same-day only).

Waivers Required: All participants must sign a waiver. Under 18? A parent or guardian must complete a release of liability at registration.

Equipment Rules: No rental equipment allowed.

Gear Up! Helmets are recommended, no poles allowed.

Costumes Encouraged! The more creative, the better!

Competitors get one chance to make it across the pond. Will you sink or skim your way to glory?

Either way, it’s an unforgettable way to close out the season!

Come celebrate with us, whether you’re taking the plunge or just soaking in the fun. See you at Hickory Hills for the Slush Cup—where winter ends with a splash!

CITY ACADEMY

LAST CALL TO APPLY FOR THE 2026 PROGRAM

The 2026 City Academy applications are now available. Launched in 2023, the program's initiative aims to empower citizens with a profound understanding of the intricacies surrounding city governance and operations, encouraging active contributions to the betterment of our beloved community. Ever wondered about the decisions behind street reconstructions, the safety of our drinking water, or who to contact for municipal services? City Academy has the answers!

Program Details

• Duration: 5 weeks
• Sessions: 8, from 5:30 pm – 8:00 pm
• Commencement: April 14, 2026

Throughout the program, participants will engage with City staff, delving into the realms of both long-term planning and day-to-day operations. From informative presentations to exclusive "behind-the-scenes" facility tours at locations such as Hickory Hills, Fire Station 1, Water Treatment Plant, and Wastewater Treatment Plant, attendees will gain valuable insights into the pivotal role local government plays in shaping the quality of life for Traverse City residents.

City Academy Goals

1. Knowledge: Inform citizens about how the City is organized and how services are funded and delivered through first-hand involvement. Create opportunities for mutual learning.
2. Involvement: Growing a pipeline for substantial citizen involvement in the form of serving on boards, commissions, committees, and so forth. Become ambassadors for the City.
3. Community Relations: Building relationships with City staff by developing open lines of communication by reducing barriers and developing social capital for meaningful dialogue and collective action. 

Application Period

• Start: February 1, 2026
• End: February 28, 2026

Interested individuals are invited to apply during this window. The program seeks participants who represent a diverse cross-section of the community, with priority given to City residents first. With a limited intake of no more than 12 participants, City Academy aims to create a well-balanced ecosystem that represents the entire City.

Join City Academy and be a catalyst for positive change! Together, let's unlock the potential within each citizen to shape the future of Traverse City!

THE PERFORMANCE 2025

A YEAR IN REVIEW

The City has released the Performance 2025: A Year in Review, its annual report showcasing key accomplishments, major projects, and community-centered results from the past year.

With the adoption of the City's first Strategic Action Plan in 2025, notable achievements include core services and strategic investments, including:

• A $35.5 million investment to modernize the Wastewater Treatment Plant and strengthen long-term system resilience
• Transportation and mobility improvements guided by the Mobility Action Plan and a newly adopted Complete Streets Policy
• The opening of the $10 million fully electric Senior Center—the first of its kind in Michigan
• Continued advancement of FishPass, which reached a major milestone in early 2026 with in-stream components 50 percent complete
• Strategic investments in parks, housing, and environmental sustainability

PHONE SYSTEM UPGRADE

FEBRUARY 27

The City will complete a phone system changeover at the Parking Offices at 303 E. State Street on Friday, February 27, 2026, at 8:00 a.m.

Phones are anticipated to be out of service for approximately one hour.

LEARNING THE ROPES
HICKORY HILLS TOUR

A big thank you to employee team member Luke Boone, Interim Hickory Hills Operations Manager, for giving City Manager Benjamin Marentette a behind-the-scenes tour of the recreation area — and showing him the ropes (and the PistenBully), so to speak!

From snow operations to slope management, it’s all part of what keeps Hickory Hills running strong throughout the winter season.