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The CAEP Summit 2022 Is Still Going Strong

TODAY! Lunch with LARAEC

California Adult Education Digital Learning Guidance

CASAS’ CAEP Accountability for 2022-23 Face-to-Face Training Coming to a City Near You

CAEP Deliverable Reminders
Deadlines and Deliverables

The CAEP Summit 2022 Is Still Going Strong

The CAEP Summit 2022 kicked off on Tuesday, October 25th. As we enter the third day of the Summit, there are still more amazing sessions available for you to attend. Not to mention, today are the Jam Sessions aligned to the CAEP statewide priorities. Practitioners across the State will engage in robust dialogue and share practices and ideas in support of these topics. Plus, not to mention, by registering now, you will have access to all of the recorded sessions you may have missed. There’s still time…register now!


TODAY! Lunch with LARAEC

Grab your lunch and join Justin and Michele for Lunch with LARAEC today, Thursday, October 27th at 12:30pm. They'll be welcoming advisor extraordinaire Samantha Ross with her new feature, "Stuff I wish I knew." Samantha will be discussing practical tips and tidbits that administrators, instructors, and staff can use immediately to cut time wasters from their day! She'll show us how to use email templates, schedulers/delayers/snooze messages, and administrative polls (plus a few bonus tips) to maximize efficiency and smooth out your day!

Grab your lunch and join us from 12:30 - 1:30pm  


The zoom link can be found at 


If you’ve missed any of Lunch with LARAEC’s previous presentations, you can find the recordings here: 


If you would like to submit a proposal for future lineups, please also visit the Lunch with LARAEC page.  


See you soon!

Justin and Michele

California Adult Education Digital Learning Guidance

Dear Adult Educators:

The past three years have taught educators a great deal about digital and distance learning. The California Department of Education (CDE) and Adult Education Office (AEO) strongly believe that it is important to document and disseminate information about effective ways for implementing this modality of instruction. To that end, the AEO is pleased to present the California Adult Education Digital Learning Guidance (Guidance). This guidance is meant to serve as a practical resource for the many individuals who support adult learners—classroom teachers, classified and support staff, counselors and transition specialists, school administrators, and consortium members—in designing and implementing digital learning experiences with adult learners in mind.

The Guidance is research-based, practical, and addresses the subjects that are most critical to implementing and improving digital learning programs. Topics deal with ensuring equity, designing flexible learning experiences, adopting models that work, digital assessments, and much more. Included are 18 vignettes, or “Voices from the Field” that serve to illustrate and bring to life the content addressed in each of the seven chapters. There are also four videos that introduce various aspects of the Guidance.

The AEO would like to gratefully acknowledge the Outreach and Technical Assistance Network (OTAN) for taking a leadership role with developing the Guidance. The AEO also wants to recognize the work of our advisory group, draft reviewers, and partner organizations including the International Society for Technology in Education (ISTE), Comprehensive Adult Student Assessment System (CASAS), American Institute for Research (AIR), California Adult Literacy Professional Development Project (CALPRO), and WestEd.

Our organizations urge you to share this important information with your staff. You can now download a PDF copy of the Guidance by going to the OTAN website Later this year, OTAN will be making available more interactive versions of the Guidance and will also be offering a variety of training resources.

We hope you will take advantage of this very useful and timely information to design effective learning experiences for adult learners in the state of California. If you have any questions or would like additional information regarding the Guidance, please contact the OTAN at 916-228-2580 or via email at [email protected].


Carolyn Zachry, Ed.D.

Education Administrator and State Director

Adult Education Office

California Department of Education


[email protected]

To learn more about the Guidance, read the letter provided by Dr. Carolyn Zachry, Education Administrator and State Director, CDE Adult Education Office. Additionally, visit the OTAN website. Lastly, participate in the California Digital Learning Guidance session at the CAEP Summit 2022. Below are the session details:


Session Title: Digital Learning Guidance for California Adult Ed Practitioners

Date and Time: Thursday, October 27, 2022 from 2:30 p.m. – 4:00 p.m.

Presenters: Renee Collins, Neda Anasseri, Anthony Burik and Caroline McKinnon

If you have not registered to attend the Summit, register using the link below.


CASAS’ CAEP Accountability for 2022-23 Face-to-Face Training Coming to a City Near You

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Missed Jay Wright and the Road Show? Well, Jay is back on the road and coming to a city near you in the not-so-distant future! In the upcoming workshops, Jay will provide an overview of quarterly and end of year CAEP data collection requirements, and steps for intake, update, and follow up reporting. During the workshops, new requirements will be identified and a review of existing guidelines for CAEP reporting, including initiatives at the federal level that may impact state reporting. Updates of CAEP reports and other tools that are available in TOPSpro Enterprise will be provided. State and federal level guidelines that affect CAEP data collection will be identified, and guidance to implement them at the local level will be provided. Lastly, practices for student enrollment, participation, and assessment implementation will be identified to ensure agency compliance and promote student success. Register to attend a session at one of the following sites:


Mt. Diablo Adult Education: November 9, 2022 from 12:00 p.m. – 4:00 p.m.


Sacramento COE: November 10, 2022 from 1:00 p.m. – 4:00 p.m.


San Bernardino Valley College: February 15, 2023 from 9:00 a.m. – 12:00 p.m.


More dates and cities will be announced soon!

Register to Attend

CAEP Deliverable Reminders

CAEP Student Data and Employment and Earnings Survey

The Quarter 1 student data is due in TOPSPro no later than October 31, 2022. Additionally, the Employment and Earnings Follow-up Survey is also due on the same day, Oct 31, 2022.

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CAEP Budget and Work Plan Due Dates

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The member Budget and Work Plan will be due October 30, 2022 and certified by the consortium no later than November 30, 2022. The Quarter 1 expense report due dates will remain the same.

CAEP Program Area Report Actuals Certified

The CAEP Program Area report actuals are to be certified in NOVA by December 1, 2022. To report hours of instruction, members are to use the TOPSpro® Enterprise CAEP 2021-22 member reports by program area, their agency’s attendance system, and the community college district’s apportionment attendance reports generated from the CCFS-320 Reporting System for noncredit FTES. To report leveraged funds, use your districts accounting records.

CAEP Quarter 1 Member Expense Report

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The Quarter 1 Member Expense Report will be due December 1, 2022 and certified by the consortium no later than December 31, 2022. In addition, December 31st will be the last day members can spend 2020-21 funds.

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  • Oct 30: 22/23 Member Program Year Budget and Work Plan due in NOVA (Extended for 2022)
  • Oct 31: Student data due in TOPSPro (Q1)
  • Oct 31: Employment and Earnings Follow-up Survey
  • Nov 30: 22/23 Member Program Year Budget and Work Plan certified by Consortia in NOVA * (Extended for 2022)
  • Dec 1: July 1, 2021 to June 30, 2022 Program Area Report (Instructional Hours and Expenses by Program Area; actuals) in NOVA and Certified by Consortium*
  • Dec 1: 20/21, 21/22 & 22/23 Member Expense Report Due in NOVA (Q1)
  • Dec 31: 20/21, 21/22 & 22/23 Member Expense Report certified by Consortia in NOVA (Q1) *
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