The Campus Experience Newsletter

May 6, 2025

Upcoming Important Dates

Friday, May 9

Deadline to submit Late Stay, Interim Housing, and Summer Housing Application

*Students needing to stay in the Residence Halls after 12 PM on Friday, May 23, must submit a late stay request. This includes graduating seniors & graduate students who have class May 26 - 31.

Requests will not be accepted after May 9th. All requests received after May 9th will accrue a $50 late fee if approved. A rental charge of $50 per night will be applied to yhe student's account.

Friday, May 16

24 Quiet Hours begin at 11 PM

Friday, May 23

Last meal served in Oliver is Breakfast

Friday, May 23

Residence Halls Close at 12 PM for all non-graduating students and students without an approved Late Stay application

Sunday, May 25

Residence Hall Close at 12 PM for all graduating students

Spring Late Stay & Summer Housing Info

Spring Late Stay Request

If you are looking to stay for any reason (ie. late pick-up, volunteering with Commencement, etc.) on campus after residence halls close on Friday, May 23, 2025, please complete the Spring Late Stay Request online form below by Friday, May 9, 2025. Once you've submitted the form, you will receive an email from the Campus Housing Office approving

your late stay. Staying for summer as well? Note that in your request, but also complete the Summer Housing App and Campus Housing will be reaching out to follow up on Spring to Summer moving logistics and applicable additional costs.

The Late Stay Request Form is Located in Your Housing Portal

Summer Housing Application

Do you need to stay on campus this summer? The summer housing application is open and must be completed by Friday, May 9, 2025. Summer residential students will be housed in Ageno B. Campus Housing will be reaching out to those with submitted summer applications to confirm Spring to Summer moving logistics and applicable additional costs. Summer housing costs can be found here.

*Summer Housing Eligibility* Students must be enrolled in summer classes OR enrolled in Fall classes prior to moving into summer housing

The Summer Housing Application is Located in Your Housing Portal

Move-Out Details

Sustainable Move-Out

Monday, May 19th - Tuesday, May 27th

During Move Out week, Recycle Smart, Republic Services and Mount Diablo Resource Recovery will be helping sort and transport all of our donations to local resource organizations, and Goodwill will be on campus helping sort and transport donations from the Townhouses on/after Sunday.

Frequently Asked Questions (FAQs) - Refer to Sustainability Email to be sent from Steve Trush

spt4@stmarys-ca.edu

Moving out of your Residence Hall Room

To prepare for your check-out with Campus Housing or the Online Self Check-Out form, please make sure that your room is completely cleared of your belongings and follow the checklist below (to avoid improper checkout fees) before returning your room key.

Ready to Check-Out?

When you're ready to check-out, you will head down to the Campus Housing Office (Ground Floor of Augustine Hall). Between 8:30am-4:30pm Monday through Friday, Campus Housing will be open to complete your check-out, collect your room key, and confirm you have completed all move-out items.

Checking out after hours or during the weekend?

Students can utilize our Self Check-Out Form on the StarRez Housing Portal where they'll agree they have completed all move-out items and have dropped their room key (labeled) into the black metal key dropbox that is next to Campus Housing's office door. An additional email with an easy to use "magic link" for the self check-out form will be emailed to students prior to move-out week.

PMB Keys:

If you are graduating and/or not returning to live on campus for Fall 2025, please return your Private Mailbox (PMB) key to the campus Post Office prior to your check-out date. Please complete any necessary paperwork with them should you need your mail forwarded to a different, off campus mailing address.

*If you are returning to on-campus housing in the Fall, you can keep your PMB keys, but might need to temporarily provide a different mailing address for any summer shipments.

Also, please check with the campus post office if you have any leftover packages prior to May 23!

Did you rent a mini-fridge this year?

Our 3rd party vendor Collegiate Concepts will be coming back to campus on May 28 to pick up all rentals. Make sure your rental is cleaned, unplugged, and left outside of your room prior to checking out!

Fire Safety Compliance

Campus Housing has received notification from the SMC Facilities Team that the Moraga Fire Marshall will be back on campus to check fire safety compliance in the residence halls. They will be accompanied by Facilities Services staff members and residents will be notified via email prior to their buildings inspection.

Here are some of general fire safety compliance guidelines:

• Discontinue use and remove extension cords & multi-tap adaptors (non-UL listed)

Additionally, make sure surge protectors are not overloaded, and that extension cords are not being plugged into other extension cords
Possible Solution: The surge protectors that can be used for non large appliances (refrigerators or microwaves) like cell phones etc. need to have a reset button or similar like below

• Remove candles and wax hot pots

• Remove non-battery decorative and string/holiday lighting

Only battery powered string lights are permitted

• Ensure all fire safety equipment (smoke detectors, fire sprinklers, etc.) are not obstructed, covered, or have any items hanging from them

Thank you for your continued cooperation in ensuring SMC is fire safety compliant. We anticipate re-inspections a few weeks after the initial inspections to follow up on any violations they noted, but will re-notify the building when we are made aware of this. Campus Housing will be working with Facilities and the Fire Marshall post-inspections to assist with educating residents on fire safety requirements and areas of improvement.

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