The GCA Annual Meeting
22 Feb 2020

Dear GCA member,

Here is your GCA newsletter. Please attend the annual meeting. As always, we want to hear your feedback.

GCA Board of Directors
The GCA Annual Meeting - Tuesday 25 Feb 2020
The Glenmore Community Association's Annual Meeting will be held on Tuesday, February 25 at 7 PM in the ballroom of the Club at Glenmore. GCA members in good standing* should have received a meeting packet and instructions for voting either electronically or hard copy depending on if you requested electronic voting. If you've lost or misplaced any of these materials, you can click here.

There is still time to cast your ballot. See the article below.

We will elect  three board members for two-year terms, and there are three candidates (David Breneman, Vicki Kimberling, and Thomas White) who have declared their interest. We need a quorum (15% of homeowners) to seat new Board members. If we don't have a quorum (127 homeowner ballots either by mail, electronically, or in person) we need to schedule a second meeting with two weeks written notice.

* A GCA Member in Good Standing is defined as any resident who has a zero balance on their Association accounts. If you are not sure of your account balance, contact Thelma Washington by calling 434-984-0700.
Cast Your GCA Ballot
To cast your vote for the Board nominees, you either received an electronic ballot (which you previously requested*), or a paper ballot by mail. If you received an electronic "Balloteer" ballot, you can still vote on-line. If you received your materials by mail, you still have three ways to return your ballot.

You can:
1. Send a picture of your signed ballot to tdurrer@communitygroup.com
2. Drop it off at the gatehouse before 5PM on 25 Feb.
3. Bring it with you to the annual meeting.

* Note: We'll have forms at the annual meeting so that you can sign up for electronic balloting for next year.
Where is the 2019 GCA Balance Sheet?
We erroneously omitted the 2019 Balance Sheet from the GCA annual meeting materials. Click here to see the Balance Sheet for December 2019.
Thank You 2019 GCA Volunteers 
How is it that the GCA works so well? It’s all about the efforts of the superb volunteers who are willing to donate their time and talents to our community. Over the past year, the GCA relied heavily on over fifty volunteers to participate on GCA committees, work on special projects, and give consultation on topics that needed special expertise. If we had to hire all these people at their regular salaries, our dues would need to be much higher.

Special thanks go to Art Peters for four years of service on the board and to Ray Murphy, who will complete his first term next week. Each has made service to our community a daily priority in his life.

The generous spirit of these volunteers is part of what makes Glenmore a wonderful place to live. Heartfelt thanks to each one listed below.

Deborah Conway
President

Gardner Lloyd..................Kathy Rhyne............... Allyson Louthan
Joanna Novak................. Bob Stamps................Frank Keplinger
Rod Stoner.......................Mark Fitzpatrick..........Virginia Henderson
Cornelia Granberry...........Ann Harrod.................Don Sours
Kathy Larrabee.................Harry Miller.................Jody Smith
Trevor Joscelyne..............Terry Stamps............... Rick Randolph
Bill Anda...........................Carl Staton..................Diana Ferguson
Nancy Gansneder............Chuck Axten................Bill Dunne
Terry Pemberton..............Stewart Ferguson........Larry Gregory
Leif Karlsson....................Bill Pavlick...................Donna Stoner
Cecily Winchell................Bill Campbell................Lizzie McCowen
Paula Clark ......................John Crawford.............Dottie Martin
Jim Colbaugh...................Ray Bauch..................George Belby
Kristen Carter...................Janis Paushter............Jim Clark
Susan Kirk........................Susan Worden............Ray Murphy
Art Peters..........................Steve Antonellis......... Kevin Fitzpatrick
Vin Cibbarelli.....................George Conway

From the editor: And a special thanks to Deborah Conway for her leadership on the Board this year
Why the 1.57% GCA Assessment Increase in 2020?
In anticipation of questions that may arise at the annual meeting, here is the reason why we raised the GCA annual assessment by $16 (1.57%) in 2020.
 
First, a little history. The last assessment increase (9.3%) occurred in the 2016 annual budget. For the past four budget years, our projected income was less than our projected operating expenses. However, we offset the shortage by using available un-allocated cash reserves from the prior year because we under spent the budget.
 
In 2020, we are again projecting that our operating expenses will exceed our income. However, this year we were much tighter on the budget requirements and we believe we will end the year with the budget and actuals much closer.
 
We could have used year end close un-allocated cash to again offset the shortage, but instead decided we would raise the assessments by enough to balance the income and operating expenses. We then decided to use the un-allocated funds to pay down $150,000 of the Equestrian Center (EC) loan principal which will save us a bundle in loan interest. As a result, we will pay off the EC loan in 43 months instead of 60 months. We did still have un-allocated funds that could have offset the increase, but we held that money in case we are unable to immediately find a tenant for the EC
 
Two final points ...
What is driving the increase in our 2020 operating expenses? The first is the increase in the GCA Reserve Requirement due to the EC Reserve Study and the safety sidewalks. That increased our reserve contribution by $20,000 this year. The second is the increase in the mortgage payments so that we can pay off the EC loan in 43 months instead of 180 months. That decision raised our annual mortgage payments from $60,196 to $123,973.
 
Why aren't the GCA Assessments increasing at the rate of inflation? We add roughly 20 homes to the community each year ($20K per year); our CD investments are earning roughly $29K per year; we continue to compete contracts, and we are building more realistic budgets.
GCA Dues Notifications
Associa mailed the 1 March GCA dues notifications. The GCA assessments are paid in two installments of $518 each. The first installment is due on 1 March, and the second installment is due on 1 September.

If you have not received a GCA payment invoice by 23 February, contact Thelma Washington by clicking  Here  or call at 434-984-0700.

Wondering where your dues are spent? Click here for our GCA 2020 Budget.
Finding info ... Who's on the GCA Board?
Our GCA Web Page has vast amounts of information. In fact, to find information on our GCA Board members, go to our web page, and click on the "Board" tab at the top of the page.

Have some general questions? Email Thelma Washington by clicking Here.
Watch These Dates
Feb 25: GCA Annual Meeting - 7PM at the Club
Mar 8: Daylight Saving Time begins. Click here .
Mar 15: Beware the ides of March .
Mar 19: GCA Board Meeting at 7PM at the Club
Mar 19: Spring Equinox at 11:50PM. Click here.
April 1: April Fools' Day