June 2020
“Any new technology tends to go through a 25-year adoption cycle.”

~ Marc Andreessen, Netscape Co-founder
Inside the June Issue: 

  • U.S. REAL ID Act: Deadline Moved to October 2021
  • New IEEE-Branded Video Conferencing Virtual Backgrounds
  • Introduction to IEEE Virtual Events Resources Available 
  • Conference Education Updates
The continuing global health crisis has impacted many members of the IEEE family, including conference and event organizers. Thank you for your ongoing support of our shared mission to advance technology for humanity. Read the full statement from IEEE.

The IEEE Event Emergency Response Team (EERT) is available to any staff or volunteer who requires guidance, tools, and support regarding any IEEE meeting, conference, or event. Contact them directly at [email protected] .
U.S. REAL ID Act: Deadline Moved to October 2021
The effective date for compliance with the U.S. REAL ID Act has been pushed back one year to 1 October 2021.

The Act specifies identification requirements for U.S. residents planning to travel on future domestic flights. Starting 1 October 2021, U.S. air travelers 18 years of age or older boarding a U.S. domestic flight or entering secure federal facilities must present a REAL ID-compliant driver license or another federally approved form of identification such as a U.S. passport.
 
Who Needs a Real-ID to Fly?
U.S. residents who want to use a driver’s license to board a commercial aircraft must obtain the new license by 1 October 2021. As of that date, it becomes the only identification accepted by the Transportation Security Administration (TSA). Travelers choosing to use a U.S. passport do not need the Real ID.
 
How Do I Determine if My License/ID Card is Real-ID Compliant?
REAL ID-compliant cards are typically marked with a star at the top of the card. If you are unsure, contact your state driver’s license agency to obtain a REAL ID compliant card.
 
What Documents Are Needed to Obtain a Real-ID?
The U.S. Department of Homeland Security requires individuals to provide documentation showing their full legal name, date of birth, Social Security number, two proofs of address of principal residence and lawful status. Driver’s licenses are still processed by each state; some states may require more information.
 
What Does This Mean to My Conference?
Conferences are encouraged to communicate this information to conference attendees, committee members, sponsors volunteers, vendors and other groups.
 
Review these helpful resources for further information:
New IEEE-Branded Video Conferencing Virtual Backgrounds
Since many IEEE activities are now being conducted virtually, you may want to use the new series of IEEE-branded virtual backgrounds for your upcoming virtual conference.

The 10 tech-inspired virtual background images are designed for video conferencing tools, including Zoom, Microsoft Teams, Skype, and On24.

View and download virtual backgrounds, plus instructions on how to upload the background images for meetings.
An Introduction to IEEE Virtual Events Resources Available
As announced in May, the IEEE Conferences Committee has provided valuable resources supporting organizers converting conferences to digital events.   

Working with IEEE Meetings, Conferences & Events (MCE), they developed “ An Introduction to IEEE Virtual Events” to provide conference and event organizers with a framework for transitioning their in-person event to a virtual environment.

This resource is an introduction on 'how-to' virtualize an event - providing, guidance, tips and answers to the most common questions.

Organizers may find it valuable to review the information in the guide before considering new formats and tools.

Conference Education Updates
June Webinar- IEEE Conference Payments Overview
Date: Tuesday 30 June 2020

Learn everything there is to know about making payments for your IEEE conference. We will review the different methods of payment available to your conference, including IEEE Payment Manager, and get guidance to ensure payments are made quickly and efficiently.

Date: Tuesday 30 June 2020

Time : 11:00 AM-12:00 PM and 3:00 - 4:00 PM [Eastern Daylight Time (New York, GMT-04:00)]



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May Webinar Playback - Strategic Approach to Plagiarism Screening

Learn more about strategically implementing plagiarism screening using Similarity Check ( formerly CrossCheck)  for your IEEE conference. Understand the various workflow options and learn the difference between similarity and plagiarism.


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On-Demand Conference Education Resources Available

This is a good time for event organizers and anyone interested in conferences roles to gain the knowledge and skills needed to be successful.

MCE Conference Education provides a comprehensive set of education resources, including 25 eLearning courses plus 28 on-demand webinars on a wide range of conference topics. All courses are available in the IEEE Center for Leadership Excellence (CLE).

Conference role-specific learning paths help you gain the knowledge and skills to be successful. Learning paths are provided for:
  • Conference Treasurer
  • Technical Program Chair
  • Conference Publications Chair
  • Event Planning


An IEEE Account is required for CLE access
Quick Bits
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Did you know?  There were 927 million US airline passengers in 2019.

Resources for Conference Organizers and Volunteers
    
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