University Procurement Services News & Updates

October 2021
RU Marketplace Updates
New RU Marketplace User Experience
Jaggaer is implementing a new release in November 2021 that will launch a new RU Marketplace user experience interface. The new interface will be streamlined and simplified with easier access to information; transforming the end-to-end process across shopping, requisitions, purchase orders and invoices. The look and feel of RU Marketplace will undergo significant change, however, the underlying functionality remains the same. 

We have scheduled information sessions to provide an overview of the new user experience. Each information session will cover the same material and registration is not required. Plan to attend the one session that is most convenient for you based on your schedule.
Date and Time
Thursday, October 28, 2021
10:30-12:00p.m.

Thursday, November 4, 2021
10:30-12:00p.m.

Thursday, November 11, 2021
10:30-12:00p.m.

Thursday, November 18, 2021
10:30-12:00p.m.
Zoom Meeting Details

Passcode: 698783


International Wire Payment in USD Partnering with Western Union
The Project Management Office (PMO), Treasury, and Procurement Services have been working with Western Union on a new initiative to provide a secure wire request payment process to foreign suppliers that invoice in USD. This new process includes a self-service function for the suppliers to register their bank information and track payments in Western Union. This reduces the risk of fraud and puts the responsibility on the suppliers to keep accurate and safe profiles.  

In October, a pilot began with several suppliers. 

The goal is to fully launch this new process by the end of this year, then begin Phase 2 of the initiative for International Wire Payment in foreign currency. 

Please stay tuned for additional communication and training announcements in the coming weeks. 
Instructions Added to RU Marketplace Forms
We have added additional instructions to RU Marketplace Forms to provide guidance on attaching documents to requisitions.

Attaching documents to the correct requisition link helps speed up the requisition review and approval process.
Travel & Expense
Current Travel Guidelines Reminder
All domestic and international travel for faculty, staff, and students outside of the current non-restricted area of NJ, NY, PA, DE, & CT is still restricted without prior approval.

All airfare, hotel, and rental car reservations, including travel within the non-restricted area above, MUST be booked through the Rutgers-approved travel agency. Exceptions are made for hotel bookings associated with conference/convention room blocks and Airbnb.

Any travel that is not pre-approved and not booked with an approved travel agency will not be considered Rutgers-related business and will not be reimbursed.

Please visit the Travel & Expense webpage for the exception approval process or contact RUTravel@finance.rutgers.edu with any questions.
Change in University Preferred Travel Agencies
Direct Travel is now the university’s exclusive travel agency.

Active reservations made through one of our previous agencies have not been affected.
If you have an unused ticket from a cancelled trip that was issued by one of our previous agencies or if you have any other questions, please email RUTravel@finance.rutgers.edu.
Coming Soon!
A travel online booking tool & mobile application are in the works. More details to be announced soon.
Strategic Sourcing
Announcing...New Neta Scientific Catalog in Labviva Punchout
Neta Scientific, Rutgers University contracted supplier for equipment, instruments, chemicals, biologicals, diagnostics, consumables, lab furniture, apparatus, maintenance, and repairs, now has their catalog available for purchasing via the “Labviva” tile in RU Marketplace. Neta Scientific’s catalog has over 1 million SKUs!

Neta is both a diverse and a NJ based local supplier.

For over 20 years, Neta Scientific, Inc. has been a leading distributor of laboratory supplies, solutions, and safety products to the Life Science and Pharmaceutical industries. Neta Scientific, Inc. is based in Hainesport, NJ.
 
If you have questions or need assistance, please contact our dedicated account manager Christopher Castillo at (609) 540-0633.
Introducing....NEW How to Buy Guides
We have published a new Lab, Safety, Dental and Medical Supplies Buying Guide designed to save you time in locating reputable and reliable suppliers based on the type of good or service you are in need of procuring. 

Please take note of the recommended purchasing method in the Buying Guide.

Stay tuned for additional guides, coming soon!
You Are Invited ! Labviva Research and Healthcare Catalog Showcase
Strategic Sourcing is hosting a Labviva Research and Healthcare Catalog Showcase. The Rutgers-dedicated Research and Healthcare sourcing team will be in attendance, plus key Labviva team members who power this portal on our behalf. 

Sign up to attend the one session that is most convenient for you based on your schedule. All sessions will cover the same information. Attendees are recommended to attend only one session.

Who should attend: Anyone using or ordering lab and safety supplies, lab/research equipment and devices, biologics, chemicals, plasticware and glassware and more related products.

Current supplier content found in the portal include and not limited to: Thomas Scientific, Neta Scientific, Cenmed (all local NJ based suppliers), as well as Alkali, Genesee Scientific, Greiner, Gilson and more.

Each session will cover:
  • Value Opportunities for Rutgers
  • Supplier Highlights
  • Portal Functionality Highlights
  • Live Demonstration
  • Team Support Contact Information
  • Open Discussion, with Questions and Answers

Date and Time
Thursday October 28, 2021
11:00-12:00p.m.

Thursday October 28, 2021
3:00-4:00p.m.

Tuesday, November 2, 2021
11:00-12:00p.m.

Tuesday, November 2, 2021
3:00-4:00p.m.
Zoom Meeting Details

Passcode: 063242


Please note that a recording of the session will be available as a resource on the University Procurement Services website.