University Procurement Services News & Updates

September 2021
RU Marketplace Updates

Exception Request Form
Please note per the 09/07/21 email communication from University Human Resources, Exception Request Forms (ERF) are no longer required for Independent Contractors and Temporary Staffing Agencies. 

These changes were requested from the Chancellor units as well as administrative units, and this relaxation reflects the principles of budget management promoted throughout the university.
New RU Marketplace User Experience
Jaggaer will be implementing a new user experience with the 21.3 release, which will go live November 15th. 
 
The new interface is streamlined and simplified with easier access to information, transforming the end-to-end process across shopping, requisitions, purchase orders and invoices. The look and feel of RU marketplace will change, but the functionality will remain the same. 
 
Stay tuned for more information along with webinar training.
Strategic Sourcing
Update on Office Depot and VWR Deliveries
Office Depot and VWR deliveries are now resuming to your default/primary address for all deliveries. 

For background, deliveries had been temporarily consolidated to ASB II Mail Services during the time when receiving docks at buildings were not fully staffed nor operational. Now that individual receiving docks are fully staffed and operational, deliveries need to resume to your default/primary address. 

Please be sure your requisitions are created with the intended delivery address and verify that the delivery dock is indeed fully staffed and operational. If not, packages may not be delivered to you if you do not make this change.

Please contact Kathleen Griggel with Office Depot, or Amber Elliott with VWR if you have questions or need assistance.
Announcing...New Thomas Scientific Catalog in Labviva Punchout
Thomas Scientific, Rutgers University contracted supplier for lab chemicals, consumables, equipment and lab furniture, now has their catalog available for purchasing via the “Labviva” tile in RU Marketplace.

If you have questions or need assistance, please contact our dedicated account manager Lauren Sammaritano at (215) 801-6509.
You Are Invited ! Virtual VWR Supplier Showcase
Strategic Sourcing is hosting a VWR Virtual Showcase event. The entire Rutgers-dedicated VWR support team will be in attendance, plus key Rutgers procurement colleagues.

Sign up to attend the one session that is most convenient for you based on your schedule. All sessions will cover the same information. Attendees are recommended to attend only one session.

Who should attend: Anyone using or ordering lab and safety supplies, lab/research equipment, cold storage, chemicals, life science materials, and lab furniture.

Each session will cover:
  • Introductions and contact information for key account representatives
  • Rutgers and VWR contract highlights and benefits (i.e. free shipping)
  • How to navigate the RU Marketplace VWR catalog
  • Key catalog features such as requesting quotes, checking order delivery status and invoice status
  • Top product lines and manufactures available through the VWR catalog and purchasing process
  • Sustainability programs and opportunities
  • Live catalog demonstration
  • Open discussion and Q&A
Date and Time
Thursday September 30, 2021
9:00-10:00a.m.

Thursday September 30, 2021
3:00-4:00p.m.

Tuesday, October 5, 2021
9:00-10:00a.m.

Thursday, October 7, 2021
9:00-10:00a.m.
Zoom Meeting Details

Passcode: 063242
Please note that a recording of the session will be available as a resource on the University Procurement Services website.
Travel & Expense
Reminder...Changes to Travel and Expense Reimbursement Procedures
As a reminder of the April 2020 Changes to Travel and Expense Reimbursement Procedures communication, all expense reimbursements must be made by direct deposit.

UPS recommends that you review and update, if necessary, your banking profile in the expense management system. If you are not currently enrolled in direct deposit, please do so immediately. Please refer to the “Adding Banking Information to Oracle Expense” instructions for additional details.
 
Also, please be mindful printed checks for expense reimbursements are only issued once a month. Please remember to advise any new staff of this requirement so their expense reimbursements are not delayed.