University Procurement Services News & Updates

December 2021
Upcoming Schedule

Winter Holiday Schedule
In accordance with the university’s holiday closing schedule, University Procurement Services (UPS) will be closed Friday, December 24, 2021, through Friday, December 31, 2021. The help desk and system support will be closed.
During this time, purchasing requisitions may be submitted. Punchout and quick orders will be issued, however, any purchase order requiring UPS review and approval will not be issued until after the break. Similarly, during this time, invoices, check requests, non-po uploads and expense reports may be submitted, but they will not be processed until staff returns from the holiday break. 

Accounts Payable’s last payment run of CY21 will be December 22, 2022, and it will include payments on approved invoices up to and including due date of January 6, 2022. Accounts Payable will resume its normal Tuesday/Thursday payment runs on January 4, 2022.
FOR EMERGENCY INQUIRES ONLY, please email This inbox will be active only during the closure period. 
We will resume normal business hours on Monday, January 3, 2021.
We wish you a happy holiday season and a prosperous New Year!
RU Marketplace Updates
Amazon Purchases
This is friendly reminder that Amazon is a punch out supplier and provides a convenient purchasing option for items not readily available through other contracted or preferred Rutgers providers. Departments and faculty are not required to purchase items from Amazon, it is intended to simply be a purchasing option.
All Amazon orders should be placed via the punch out. The only exception is eBooks which should be processed through the employee expense reimbursement process. Please note that an exception request is no longer required for reimbursements for eBooks.
To request that an Amazon product be “unblocked,” kindly access the Procurement Help Desk.
For additional Amazon support, please also review the FAQ and How To Shop On Amazon job aid in Canvas.
Coming Soon...Alignment of RU Marketplace Ship-to-Address and IP&O Space Management Address
We will be launching a new ship-to address project on February 4th, 2022.

We have scheduled information sessions to provide an overview of the new changes.

Stay tuned for more information.
Date and Time

Tuesday, January 11, 2022
10:30 - 11:30a.m.

Wednesday, January 12, 2022
1:00 - 2:00p.m.

Thursday, January 13, 2022
10:30 - 11:30a.m.

Thursday, January 13, 2022
3:00 - 4:00p.m.
WebEx Meeting Details

Access code: 798 203 826

Access code: 798 203 826

Access code: 2621 151 2989

Access code: 2624 0801237

Discretionary Spending / Cost-Saving Tips
Surplus Store for Office Furnishings
As noted in the IP&O Insights November Bulletin, Material & Logistical Services maintains an online surplus store for the sale of surplus items from around the university.

Prices are reasonable and can save a department significant dollars when furnishing a work area, lounge, or an office. Visit the IP&O website to view available items.
Strategic Sourcing

Announcing...Medline Catalog now in Labviva Punchout
Medline, Rutgers University contracted supplier offers a full-range of medical/surgical products, equipment, and apparel for university-wide use. Medline’s catalog content has now been added for purchasing via the “Labviva” tile in RU Marketplace. Their standalone RU Marketplace tile will remain for a
If you have questions or need assistance, please contact our dedicated account manager Lorenzo Simpson at (718) 916-6604.

Print Services Method of Engagement
Rutgers University is contracted with 11 suppliers who offer a wide range of print services (previously announced in March 2021). These print services include color printing, catalogs, postcards, reports, membership cards, envelopes, letters and more. 

Details for additional services, supplier contacts, purchasing resources, and the list of the 11 preferred suppliers are found on the procurement website.
How to Buy, Using a Preferred Supplier:
When placing orders, kindly note that two suppliers (Office Depot and Dupli) offer catalog purchasing. 

The non-catalog, preferred suppliers will require a Quick Order or Services Request form, plus one or two quotes depending on the total service fee and outlined below.
  • total service <$10K, one quote from preferred supplier, attached to the Quick Order form
  • total service >$10K and <$150K, one quote from preferred supplier, attached to the Services Request form
  • total service >$150K, two quotes from preferred suppliers, attached to the Services Request form
  • use commodity code “print services”
How to Buy, Using a Non-Preferred Supplier:
When placing an order with a non-preferred supplier (not one of the 11 noted above),
  • total service <$150K, two quotes attached to the Services Request form,
  • one quote from the non-preferred supplier, and
  • one quote from one of the 11 preferred suppliers (list found via this link)
  • total service >$150K, three quotes attached to the Services Request form,
  • one quote from the non-preferred supplier, and
  • two quotes from one of the 11 preferred suppliers (list found via this link)
  • use commodity code “print services”

GENEWIZ and Brooks Life Sciences Now Under Azenta US
On Nov 1, the business operations and other assets of GENEWIZ, LLC (GWZ) were transferred to Brooks Life Sciences, Inc. (BLS), and then Brooks Life Sciences, Inc. (BLS) renamed to Azenta US, Inc. All orders for GENEWIZ and/or Brooks Life Scientific will now be purchased under Azenta US, Inc.
GENEWIZ’s operations will remain largely unchanged during this transition; however, certain life science subsidiaries held by Brooks Automation, including GENEWIZ, will undergo an internal legal reorganization. As such, as of November 1, 2021, GENEWIZ LLC will assign any current agreements Rutgers may have, together with any exhibits, schedules, work orders, purchase orders, quality agreements, or data processing agreements, thereunder, including any other agreements Rutgers may have enter into with GENEWIZ LLC as before November 1, 2021 (the “Agreements”), to Azenta US, Inc.
The GENEWIZ LLC and Brook Life Science accounts will remain open for payment. This means if you have outstanding payments for either of these suppliers you should pay the outstanding balances directly to the supplier.
Please be advised your Azenta US, Inc. Representative is Natasha Utlik