University Procurement Services News & Updates

May 2020
RU Marketplace Updates
New Catalog
Amazon is now a punch out supplier and is available for catalog shopping. 

All Amazon orders be placed via the punch out. 

The focus of the goods that are available in the Rutgers Amazon catalog is to supplement the items that are not already available via our existing supplier catalogs.

In cases where an item is blocked on the Amazon punch out, it is because one of our other catalog suppliers offers that item.

Please review the FAQ and How To Shop On Amazon job aid in Canvas.
PaymentWorks Updates Information IT Protection and Security
Master Vendor File Cleanup Project

To improve the quality and integrity of our vendor master database, suppliers which have had no payment activitiy for a period of 24+ months will become "Inactive". Many of these suppliers are no longer used, and others may have outdated or duplicative information that has accumulated over the years. 

We will be inactivating these suppliers/remittance starting on June 1, 2020.

Once we have inactivated the suppliers, if there becomes a warranted business need to have them reactivated, please submit a PaymentWorks invitation to have your supplier register with us.
OIT Announcing New Email Address For Third Party Security Assessment (TPRA) Inquiries

Please be advised The Office of Information Technology (OIT) will be phasing out the old email address.

Inquiries related to the Third Party Security Review Process should now be forwarded to

COVID-19 Updates
Accounts Payable Payment Processing
The dedicated Accounts Payable team continues to process invoices and Request for Checks on a daily basis with no interruption. Payments are still being produced every Monday and Thursday .
Personal Protective Equipment Donations
Rutgers University has been incredibly fortunate to receive monetary and personal protective equipment donations to help our community of healthcare professionals on the frontlines in the battle against COVID-19.

In addition to providing the University with essential supplies via purchase order, Cen-Med Enterprises , a local (New Brunswick based) and certified small disadvantaged woman-owned, minority-owned business; recently donated face shields, N95 mask, and infrared thermometers to the University.

We thank Cen-Med and others for their generosity during this critical time.
Strategic Sourcing Initiatives
Contract Management
As contracts near their expiration date, Procurement Campus Liaisons will solicit input from key user groups to determine if the goods/services are still needed. 

Campus Liaisons will use this time to also solicit feedback on how well (or not) the supplier has been providing those goods/services. Your input will be incorporated into the renewal and/or re-bid decisions. 

Thank you in advance for your input!
Procedures Manual Refresh
As University Procurement Services focuses on enhancing our customer service, we are excited to share with you that a review effort has begun to refresh the Procurement Manual. 

The core elements of the manual remain the same but details have been enhanced to improve the user experience. Process changes have been reflected in this effort to include updated links and streamlined formatting for ease of use in navigating the document. This is one area in which our team is working to improve communications and resources provided to University stakeholders – our customers. 

We look forward to sharing more details with you in the near term and will ensure our commitment to continuous improvement.
FY 2020 Year-End Guidance and Schedule
Please review the information and deadlines on our website to navigate the fiscal year 2020 year-end process, and to ensure your financial transactions are processed in a timely manner.

As year-end approaches, we are reminding everyone that ALL requests for closing or canceling a PO in Marketplace must be submitted on a PO line close/cancel form in order for the request to be processed . Our website includes more information on department responsibilities for PO Close/Cancel.