University Procurement Services News & Updates

April 2020

COVID-19: Changes to Travel and Expense Reimbursement Procedures

Effective April 30, 2020, all expense reimbursements must be made by direct deposit . As explained in our announcement , this approach will help us protect staff from exposure to the COVID-19 virus by reducing the need for university staff to be on-site to print checks and use mail distribution services during this crisis.

UPS recommends that you review and update, if necessary, your banking profile in the expense management system. If you are not currently enrolled in direct deposit, please do so before April 30, 2020. Please refer to the “ Adding Banking Information to Oracle Expense ” instructions for additional details.

Checks for expense reimbursement will not be printed and issued after April 30, 2020 . Beginning May 1, 2020 all expense reimbursements that require printed checks will be held by the Travel and Expense team until all Rutgers facilities reopen, units resume normal operations, and mail distribution is fully operational universitywide.
COVID-19 Initiatives
University Procurement Services is a Proud Partner of the RU 3D PPE Project
In support of the efforts of the Rutgers University-Wide COVID-19 Taskforce, the RU 3D PPE Project Team launched an initiative to produce and innovate personal protective equipment (PPE) and medical device parts for Rutgers frontline health care workers, (HCWs) and its broader community.

Serving as a member of the Project Team, assisting with procuring the necessary material, we are pleased that the highly organized RU 3D PPE is producing laser-cut face shields and 3D printed headbands through a network of forty 3D printers in Rutgers facilities led by Makerspace.

RU Marketplace Updates
Amazon PunchOut Pilot Program

University Procurement Services has launched the Amazon PunchOut catalog pilot program. In a similar manner to our existing punchout catalogs, Amazon will be integrated as a punch out catalog in RU Marketplace. This will allow for a more streamlined ordering process.

The pilot group selected will be testing over the course of the next couple of weeks. Stay tuned for more information.

FY 2020 Year-End Guidance and Schedule
Please review the information and deadlines on our website to navigate the fiscal year 2020 year-end process, and to ensure your financial transactions are processed in a timely manner.

As Year-End approaches, we are reminding everyone that ALL requests for closing or canceling a PO in Marketplace must be submitted on a PO Line Close/Cancel form in order for the request to be processed . Our website includes more information on department responsibilities for PO Close/Cancel.