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May 2020

“The best way to predict the future… is to invent it” ~ Alan Kay, computer scientist

Inside the May Issue:  IEEE Conferences Committee Announces Introduction to IEEE Virtual Events Resources IEEE Compliance Training Portal Migrating to New System in May Adding a Health and Safety Page on Your Event Website IEEE Resources to Help You Prepare for the Unexpected  Conference Education Updates

This global health crisis is a unique challenge that has impacted many members of the IEEE family, including conference and event organizers. These are difficult times, but we will get through them by working together. Thank you for your support of our shared mission to advance technology for humanity. Read the full statement from IEEE. The IEEE Event Emergency Response Team (EERT) is available to any staff or volunteer who requires guidance, tools, and support regarding any IEEE meeting, conference, or event. Contact them directly at [email protected] .

IEEE Conferences Committee Announces Introduction to IEEE Virtual Events Resources

In the past few months, IEEE Conferences Committee, under the leadership of Bin Zhao, has been working diligently with IEEE staff supporting organizers in converting conferences to digital events.    Working with IEEE Meetings, Conferences & Events (MCE), they developed “ An Introduction to IEEE Virtual Events” as a resource to provide conference and event organizers with a framework for transitioning their in-person event to a virtual environment. This resource is an introduction on how to virtualize an event - providing, guidance, tips and answers to the most common questions. Organizers may find it valuable to review the information in the guide before considering new formats and tools. An Introduction to IEEE Virtual Events

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IEEE Compliance Training Portal Migrating to New System in May

IEEE Volunteer Compliance Training portal will be migrating from the Torch learning management system (LMS) to a new platform, Absorb, in May 2020.  This migration will take place as of Wednesday 27 May 2020; you will not be able to access the system beginning 12:01 am (Eastern Time) on Friday, 22 May to Tuesday 26 May. You can expect to see the same functions in the new system as the current one, as well as a similar look and feel, plus easier enrollment in training. Volunteers’ individual learning/course history (i.e., completed training courses only) will be migrated from Torch to Absorb and remain intact. However, you must complete any learning courses currently in-progress by 20 May 2020. IEEE will not be able to migrate in-progress complete volunteer compliance training courses. If you have not begun an assigned module, you will be able to access and complete the training in the new system after the migration. Anyone with a current IEEE Account, can automatically enter the portal. Please bookmark the new URL, which will be unavailable until Wednesday, 27 May:  https://ieeevolunteertraining.myabsorb.com If you do not have a current IEEE account, you will need to reset your password. If you have questions, visit https://supportcenter.ieee.org/ to submit your inquiry, or conduct a Live Chat with a service professional, 24/5, Sunday 4:30 pm through Friday 4:30 pm ET.

Keep Attendees in the Know with a 'Health and Safety' Page on Your Event Website

The health and safety of the IEEE community is our top priority. The IEEE Event Emergency Response Team (EERT) offers support and resources for event safety planning and emergency response. The team regularly monitors health and travel advisories issued by official local, national, and global agencies to ensure the most current information. As a best practice, we recommend that all IEEE events include an attendee health and safety page on their websites. We have assembled the following guidelines for you to share with participants to help them plan for your event.

Please add this IEEE-approved language to your website in advance of your event. You can customize this content for your event wherever bracketed text appears. Get the template If you have any questions about adding an attendee health and safety page on your website, please contact us at [email protected].

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Conference Education Updates

May Webinar- Strategic Approach to Plagiarism Screening Date: Thursday 28 May 2020 Learn more about strategically implementing plagiarism screening using Similarity Check ( formerly CrossCheck) for your IEEE conference. Understand the various workflow options and learn the difference between similarity and plagiarism. The Intellectual Property Rights team will also discuss how conferences can leverage their guidance, knowledge and support. Date: Thursday 28 May 2020 Time : 11:00 AM-12:00 PM and 3:00 - 4:00 PM [Eastern Daylight Time (New York, GMT-05:00)] Register - 11:00 AM Register - 3:00 PM ________________________________________________________________ On-Demand Conference Education Resources Available This may be an opportune time for new organizers and anyone changing conference roles to gain the knowledge and skills needed to be successful. MCE Conference Education provides a comprehensive set of education resources, including 25 eLearning courses plus 28 on-demand webinars on a wide range of conference topics. All courses are available in the IEEE Center for Leadership Excellence (CLE). Conference role-specific learning paths help you gain the knowledge and skills to be successful. Learning paths are provided for: Conference Treasurer Technical Program Chair Conference Publications Chair Event Planning Conference Education Programs An IEEE Account is required for CLE access

Quick Bits

Did you know?  81% of Global Virtual Events Day participants who were polled saw themselves moving to more online events in the future. Source: PCMA

Resources for Conference Organizers and Volunteers

MCE Event Management Services

MCE Educational Webinar Series

MCE Conference eLearning Courses

MCE Conference Workshops

IEEE Conference Organizer Toolkit

IEEE Event Emergency Response Team

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