July 5, 2022
The New Employee Space is Now Live for Finance Transactions
Dear Team DPS,

As of today, the finance modules on DPS’ New Employee Space are live! This is a huge step toward streamlining our district’s systems infrastructure and ensuring long-term accuracy, efficiency and ease of use. Thank you for the collaborative and dedicated efforts across the departments and teams involved -- your contributions are appreciated and have made the migration a success!  

From today forward, the following transactions can be completed in the new system: 

  • Entering requisitions
  • P-card reconciliation
  • Conducting supplier inquiries
  • Delegating access
  • Managing invoices
  • Submitting reimbursement or per-diem requests
  • Other associated functions

To learn more about the new Employee Space, access resources and training on The Commons.
Follow the step-by-step instructions to login using your DPS username and active directory password. Note that users must have the appropriate permissions to see the full set of options for completing financial transactions.  
Tools and Resources 
While the finance modules support important districtwide tasks, only a subset of employees are actively involved in these processes -- primarily Office Support personnel and p-card holders. Training is available for these groups and registration is now open -- learn more here

Additionally, to enhance the user experience, the Employee Space has been equipped with a pop-up support tool known as the Need Help Tool that guides users through common processes and provides quick access to resources and step-by-step instructions via a search function. Simply search the name of the task you are looking to complete in the "Need Help?" pop-up, and the tool will provide flows and guides to support users with completing that specific task.

For more information -- including to access the Employee Space FAQ -- visit The Commons

Questions and Support
Please refer to the tiered contact system below when directing your requests for support or questions regarding the system.

Tier 1 - Fastest and easiest
  1. Use the “Need Help” pop up embedded within the new Employee Space to search for the support you need. Click here for more information on how to use this feature.
  2. Reach out to your team’s Employee Space Champion for support. If your team doesn’t have a Champion, sign up to be one here.
  3. Refer to The Commons for additional resources and support.

Tier 2 - Please expect longer wait times
Technology
If you need support with logging into the system, request security access or question about your access, or to report a system error, please reach out to the DoTS Service Desk at 720-423-3888 or submit a ticket.

Payroll
If you need support with your paycheck, timesheet, W2 or other tax forms, email payroll@dpsk12.org or call 720-423-3900 (Option 2).

Finance
School-based staff are encouraged to reach out to their financial specialists for any issues, as well as:

  • If you need support with p-card/expense reports, requisitions/purchase orders, or Independent Contractor Agreements (ICAs), email purchasing@dpsk12.org.

  • If you need support with an invoice, vendor payments, vendor registration or employee reimbursements, email AccountsPayable@dpsk12.org.

  • If you need support with your budget, general ledger or account number, please reach out to your financial partner.

As a reminder, only financial transactions will be done through the new Employee Space at this time -- HR functions will continue to be completed in Infor HR until that phase of functions are available in the new Employee Space in the fall.

Changes to any system take time to adjust to, and we may all experience some delays to financial transactions during the first few weeks of this transition. This is normal and to be expected. Please be patient with yourselves and each other as we learn the exciting new system functionality.

What’s Next
The launch of the Finance modules is the first part of an overall transition from Infor/Lawson/GHR/Learning Space to the new Employee Space, hosted by the cloud-based Oracle solution. Ultimately, all Finance and Human Resources transactions for employees and managers will occur in the new platform, providing a single source for operational tasks. 

The next phase of this multi-year project is the migration of the Human Resources modules, which is set to occur in the fall. Additional details and updates will be forthcoming. We look forward to the full migration and achieving a seamless user experience.

Sincerely,

Jim Carpenter, Deputy Superintendent of Operations
Office of Operations
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