Welcome to our inaugural quarterly newsletter! 

We plan to include timely audit and compliance topics and resources to help us all be better stewards of the assets and resources of USA. If you ever need additional information, contact information for each department is at the end of the newsletter.
Risk Assessments 

In general, a risk assessment is the process used to identify risk factors that have the potential to negatively impact achievement of an organization’s goals or objectives. Beginning in April and continuing through July, Internal Audit and Compliance will be working on three different risk assessments which assist us in planning and prioritizing the work of our respective departments.

Three Risk Assessments?? Can’t there be just one?? We too wish there could just be one large risk assessment, unfortunately, the purpose, respondent groups, method of delivery and timing make this difficult and may cause added confusion or frustration. Details of each risk assessment are below:

Fraud Risk Assessment – To be completed by the Office of Internal Audit in April via a short Qualtrics survey to a wide group of employees at all levels. This assessment will gauge, among other things, the understanding of what fraud is, the level of fraud training provided and the understanding of how to report suspected fraud.
 
Compliance Risk Assessment – To be completed by the Office of Compliance in May-June via a self-assessment survey assigned to identified stewards of USA’s compliance with federal and state laws and statutes. This assessment will ideally facilitate any necessary coordination between the Office of Compliance and departments in need of additional compliance controls to mitigate regulatory risks. 

Annual Risk Assessment – To be completed by the Office of Internal Audit in June-July via a combination of interviews with senior leaders and managers, and other quantitative factors. This assessment will identify the enterprise risks that USA is facing and is a key component in the creation of the annual audit plan.
Policy Spotlight 

Below you will find summaries and links to University-wide policies that were reviewed and/or updated.

Multi-Factor Authentication Policy: requires all University General Division (campus)-issued email account owners to enable multi-factor authentication, in order to decrease vulnerability to cyber-crimes.

Policy on Foreign InfluenceResponsibilities Regarding Reporting & Disclosure Requirements (Summary): communicates USA-required reporting of foreign influence in research, and sponsor regulations involving foreign engagements.
In the next issue >> Conflict of Interest & Conflict of Commitment Policy and Common Fraud Schemes

The South Compass is a joint newsletter from the Offices of
Internal Audit and Compliance at the University of South Alabama.

HELPFUL RESOURCES

Ethics & Compliance Hotline or Direct Dial 1-844-666-3569