The Springs Newsletter 
November 7, 2019
New This Edition
Home Wildfire Mitigation Grant Possible

It is difficult to break old habits, good or bad, but if we are willing to accept a new format by the NC State Forestry Service, it is possible that we can take advantage of their offer to remove our collected wood debris from around our homes as prescribed by the Firewise USA® program. As mentioned many, many times before, in its simplest terms, the program advises homeowners to be in a home that is fire retardant and keep the 30-foot radius around your home free of easily combustible materials. The next 70 feet should be clear of fallen limbs and trees, standing dead trees, pine tree grottos, and limbed-up live trees.

Under the old program, the Firewise Committee would estimate how much money would be needed to remove all the homeowners’ collected debris before it was collected and piled by the roadside. Then the committee would apply for an 80/20 matching grant. Once the vendor was paid for the removal service by the HOA, the committee would submit an application for reimbursement. We have submitted seven grants in the last 10 years (and been fully paid for all of them). 

Under the new format , the homeowner interested in cleaning up the 100-foot home radius will take a “guestimate” of how many piles of wood he will personally produce. A “pile” is defined by wood stacked 4 feet wide by 4 feet high by 8 feet long, i.e., measured and stacked in one cord piles. This pilot program was created and is being monitored by our District 10 Chief Fire Ranger, Justin Query. He fully realizes that for the average homeowner, this estimate is going to be a challenge, but hopes the homeowner can get within a 20% plus or minus accuracy. Your number of “piles” estimate count can be in whole, half, or quarter pile increments. In other words 1½ piles equals one 4’x4’x8’ pile plus one 4’x4’x4’. 

The Individual Homeowner Application is available on the Downloads page of our website . Your application form containing your address and pile estimate count must be submitted to the committee by November 30, 2019 . PLEASE NOTE: you should not start collecting any debris until we know we have been accepted in this new program. It is expected that the grants will be competitive. Those communities that are accepted will be notified by early December. If we are accepted, you will have December and January to stack your piles. Sometime in February, a professional tree service hired by Ranger Query will come into our community but only chip up the wood collected by those who submitted a November application!

Curtis Ish: Firewise Committee
Road Repair

Please be advised that beginning Thursday, November 7, 2019, Everhart Paving will be on-site to begin much needed repairs to our roads. This work will include the sealing of a significant number of cracks in the asphalt pavement. This repair work will reduce the weathering effects we encounter on the asphalt pavement, ultimately increasing the life span of our roads. The repair crew is expected to complete the work in two phases, the first being November 7-8, weather permitting, covering many of our cul-de-sacs and secondary roads. The second phase will commence once the back-fill project is complete at the tennis courts and will cover the remaining primary roads throughout our community including, but not limited to, Sierra Trace Road, Healing Springs Drive, Rocky Cove Lane, Pinnacle Trail, and Palisades Trail. A completion date for the project is still to be determined.
Please be cautious and travel within the posted speed limit when traveling within the community during this period to increase the safety of not only yourself but also the repair crew. You may be asked to pause your travels for a moment so the crew can finish the crack repair they may be working on as you approach. Thank you for your patience while the Infrastructure and Roads Committee continues its efforts to improve and maintain our beautiful community.

Lisa Castronova: Infrastructure and Roads Committee
Day of Reflection, Update, And Thanks

We now have pavement reflectors on nine additional roads to help us stay safe in low-visibility conditions. A BIG THANKS to the ten volunteers who did a great job gluing down 341 reflectors in about 3 hours. The volunteers were:
Jerry Bushey; Brian and Lisa Castronova; Dan Field; Curtis and Joyce Ish; Bill Scheppers; Linda Shoaf; Karl Svatek; and Ken Vander Schaaf. Thanks also go to Bob Cairns who supplied refreshments, Jim Kelley who made his pickup truck available (which came in very handy), and Dave Pflumm who supplied caulking guns and measuring ropes.

The roads to which pavement reflectors were added are: Point View Court, Dale Brook Court, Mistral Lane, Sirocco Drive, Mesa Drive, Palisade Trail, Plateau Lane, Boat Ramp Road, and the east end of Sierra Trace. We now have 84% of our 12.2 miles of roads with pavement reflectors. The roads remaining which do not have reflectors are Tranquility Lakes Drive, Wylewood Lane, Cascade Creek Trail, Secret Garden Circle, Boulder Ridge Drive, and Stone Canyon Drive.

We realize there are missing or broken reflectors on the roads which already had reflectors. We plan to address these in late spring next year after we go through the plowing season, and the weather warms up. However, if anyone notices a gap in reflectors that may pose a safety issue, please let the Infrastructure and Roads Committee know.

So, in REFLECTION, the DAY OF REFLECTION, REFLECTED a great successful effort by those who participated. Thanks again to the volunteers, and everyone BE SAFE!

Steve Barnhart: Infrastructure and Roads Committee
Website Updates

The September 19, 2019 Board Meeting Summary has been posted on the website.

On the Downloads page, the Resident Quick Reference Guide has been updated. This guide is intended to answer questions that new residents might have about our community as well as point them to its rules, regulations, and policies. Every effort has been made to keep this reference current, but change is inevitable. If you find an item that needs updating, please contact the Communications Committee .

Judy Heffner: Communications Committee
In Review
Get A Jump On The Holidays

Believe it or not, it's time to reserve your place at The Springs Holiday Party, Saturday, December 7, at 6 PM at the clubhouse . This is the only party requiring reservations and the only party we charge $20 for each guest of residents/property owners.
Back by popular demand, our meal will be provided by Ronald Seaford's On Time Catering in Lexington. For the complete menu and details of the event, jump over to The Springs Holiday Party web page on our website.
If you have questions, please call Liz Roland: 336-859-2795. For reservations, email . Looking forward to seeing everyone (residents, property owners, and guests) on December 7. Reserve your place early. Reservations close on December 1.
Liz Roland: Social Committee
Upcoming Meetings And Events
Firewise Individual Homeowner Application
Your application form must be submitted to the committee by November 30.

The Springs Holiday Party
Saturday, December 7, 6:00 PM at the clubhouse.

2020 Annual Meeting
January 25, 7:00 PM at the Southmont Fire Station
(Social gathering prior to meeting at 6:30 PM)
Links To Ongoing Topics
Clicking on the links below will take you directly to detailed information on the topic. All ongoing topics are posted on the Home page of our   website  in the "Announcements and Events" section.  

Website Links

Home page : Announcements and Events
Contact a committee : Email a committee with a question
Downloads : Official Documents/Fire and Evacuation Plans 
Off the Cuff :  Our blog page
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