SDCOE reversed logo with space
Can't see images? View as webpage.
The Tip Sheet Today's Informed Principal
May 4, 2021
How Effective Are You as a School Principal?
The benefits of soliciting feedback to further your professional growth
Administrator evaluations should include feedback from teachers, students, parents, staff, and district contacts, ultimately building up longitudinal data on administrator strengths and weaknesses.
— Hanover Research

This week’s featured content is on soliciting feedback from stakeholders to develop your leadership. The Cult of Pedagogy published the article, “Principals: Are You Brave Enough to Ask Staff for Feedback?” and addresses the rationale for and benefits of feedback. It also provides examples on the types of questions one might ask in the process and what to do with the results to further school leaders’ professional growth. Below are some questions you might consider: 

  • How are you getting authentic feedback from your faculty, students, staff, and parents on your leadership performance?  
  • How do you know if you are doing a good job? 
  • In what ways do you regularly collect informal and formal feedback?   

In addition to this article, Hanover Research provides information and next steps to conduct a 360° review, which is considered the gold standard of professional feedback for leaders. As we get closer to closing out the school year, we challenge you to gather feedback from your school community to further your professional growth and effectiveness as a school leader.
Tools to Help Recognize and Celebrate Employees

May is a big month for recognition days for school employees, so SDCOE's Communications and Graphics teams worked together to create a toolkit with social media posts, email art, and printable cards that you can personalize and use for your district or school. Additional items will be uploaded and linked as they are available.
Principal Spotlight
This week we learn more about Coastal Academy High School Principal Samantha Bartrom and her experience leading during the COVID-19 pandemic.

Bartrom began leading Coastal Academy High School in 2017. Prior to becoming a principal, she was an assistant principal, director of the associated student body (ASB), writing specialist, and middle school teacher. Her career has also included working for the U.S. Department of Defense as an educator in Okinawa, Japan and serving as the regional program manager for Keep Youth Doing Something (KYDS), a non-profit organization committed to serving students who are identified as low-income or at-risk youth.

One belief Bartrom likes to live by is “always assume positive intent.” She shared, “In any given moment, I like to believe that everyone is doing the very best they can.” Bartrom finds this to be crucial for leaders to live by, especially during difficult conversations. She reminds herself that sometimes external emotion (anger, frustration, etc.) can be masking fear, anxiety, or an unmet need, and having this perspective helps to support her in challenging moments.

Coastal Academy High School is a unique and a very special place to be, Bartrom said. The school has a unique parent partnership and a collaborative, diverse learning community.

“At Coastal Academy High School, it is truly inspiring to see how my teachers have partnered with their students and parents alike to navigate the COVID-19 pandemic together. Part of our partnership includes a mentoring program that connects each student with an adult teacher or support staff. This person provides bi-weekly 1-to-1 mentoring and serves as the student's champion throughout their four years of high school," she said.

We asked Bartrom about her experience this past year leading during the pandemic and she said, “As a result of the COVID-19 pandemic, educators across the nation found ourselves separated by physical distance and space. Gone are the days where I could physically touch base with my team to informally check in throughout the school day. As a result, I learned how to leverage the collective capacity of my leadership team I refer to as my Guiding Coalition. In the infancy stages of distance learning, my Guiding Coalition, which had both certificated and classified site-based leaders, met multiple times a week to conduct a 'pulse check,' assess our current challenges, and create a plan moving forward. Almost a year later, my site-based leadership team is stronger than ever.”

As leaders have experienced the challenges of distance/hybrid learning, many have embraced some new practices they plan to continue. For Bartrom, that's virtual meetings.

“Zoom truly has been a blessing in disguise! Prior to COVID-19, we hosted in-person weekly teacher office hours. During this time, students could visit any of their teachers on campus for personalized support. We are actually seeing better attendance for office hours when conducted virtually. Removing the barrier of transportation provides easy access for all students. It is likely we will continue to offer some version of virtual office hours in the future," she said.

Many leaders struggle through tough situations, but a lot can be learned from those times. We asked Bartrom to enlighten us on what values she holds true during tough times and she indicated, “I am a firm believer that strength is built through adversity and we GROW through what we GO through. When I find myself in challenging situations I remind myself of this. As a school leader I also practice being a fair, clear communicator. Brene Brown once said, 'Clear is kind.' During tough situations, people are looking for someone and something to believe in. Clear, kind conversations ease anxiety, build confidence, and provide the foundation necessary for everyone to move forward.”

On moving forward, Bartrom said, "School-wide improvement plans will be imperative. As students return to school more frequently, utilizing a variety of assessments to gauge students' current skillsets will be essential to setting short- and long-term goals. It is our job to meet students where they are at and it's likely, as a result of distance learning, the spectrum amongst students will be greater than ever before. I am excited to continue to support my teachers and parent partners in personalizing learning through academic choice at Coastal Academy High School."

Fun Facts

If you could have dinner with anyone, who would it be?
It would be my great grandmother Margaret Begelman. She passed away when I was 16 years old, just three weeks shy of her 98th birthday. She was extremely influential in my life and encouraged me to pursue my passions and dreams. She was a strong, wise woman who I miss very much. I would love to have dinner with her to show her the impact she's had on my life.

What would you do (for a career) if you were not an educator?
If I were not a principal, I'd like to work my way up to being a judge, maybe even on the Supreme Court.

What is your most treasured possession?
Meaningful relationships. Relationships and connection are everything to me. I cherish my inner circle of family and friends.
Leadership Learning Opportunities
SDCOE Learning and Leadership Guidance Document
The Learning and Leadership Services Division recently released a new guidance document, Engaging Students Through the Pandemic and Beyond. The document serves to provide resources and information in six distinct areas.
Principal Community Forums

The last Principals Community Forum for the 2020-21 academic year will be on May 25 from 3:30 to 5 p.m. The forums are designed to provide leaders an opportunity to have open dialogue about current issues they face in the field. You will engage in a learning component on suggested topics or themes, followed by facilitated discussions for meaning-making and application to school leadership
Restorative Leadership 

This learning session will provide people in leadership positions with a clearer understanding of how to use restorative practices specifically with:
  • Communicating the restorative message
  • Restorative leadership model
  • Empowering versus oppressive leadership
  • Developing a restorative school culture
  • Strategies to help staff feel honored and valued

Event Date: May 11
Time: 1 to 3 p.m.
Tips for School Leaders
Resources — Distributive Leadership

Grant Opportunities
NFL Foundation Grassroots Program
  • Funding Source: National Football League (NFL) Foundation and Local Initiatives Support Corporation (LISC)
  • Funding Amount: Up to $250,000
  • Direct Link: https://www.nflfoundation.org/grassroots
  • Description: Grants to middle schools and high schools to enhance local football field improvement projects. Funding is intended to improve the quality, safety, and accessibility of local football fields. Funder provides grants for capital improvement projects. The two levels of funding available are: 1) General Field Support: For capital projects not associated with the actual field surface, including the installation/refurbishment of bleachers, concession stands, lights, irrigation systems, etc.; 2) Field Surface Grants: To help finance the resurfacing of a community, middle school, or high school football field. Grants will be available to applicants seeking to install new synthetic sports turf surfaces, or to help finance the resurfacing of a community, middle school, or high school football field utilizing natural grass/sod surfaces. Public agencies (other than public schools) may not apply. Funds may not be used to maintain field surfaces. Note: funder requires a minimum local match of one dollar for every NFL Foundation Grassroots Program dollar (1:1).
  • Deadline: May 31

Store-Based Giving Grants
  • Funding Source: Ross Stores, Inc.
  • Funding Amount: Varies
  • Direct Link: https://corp.rossstores.com/responsibility/supporting-our-communities/store-based-giving-guidelines/
  • Description: Funding is intended to build academic achievement and life skills in economically disadvantaged young people, ages 3 to 24. Eligible applicants are schools or government programs within 25 miles of a Ross Dress for Less or dd’s DISCOUNTS store. Note: schools must be either Title 1 designees or have at least 40% of their students participate in free or reduced lunch. Academic achievement support includes programs with a focus on literacy; STEM; tutoring; stay-in-school efforts; and college readiness. Life skills support includes programs that focus on mentoring, financial literacy, leadership skills, after-school programs, and career readiness.
  • Deadline: Ongoing
Join the conversation. Follow @sd_principals on Twitter.
If you would prefer to not receive this newsletter, please reply to this email (or email communications@sdcoe.net) and ask to be unsubscribed. SDCOE sends important and critical information throughout the year, and we don’t want you to miss out by clicking the unsubscribe link in this email. 
If you have any questions or comments about The TIP Sheet newsletter, email SDCOE Executive Leadership Coach Erin Dare or call 858-295-8913.
Get up-to-the-minute information about what's happening at SDCOE and in our districts across the county.