Handling Cash: 7 Dos and Don’ts
Laura Schumacher, Financial Secretary
Your event is over and it was a financial success. Now you’re faced with counting and
depositing a big stack of cash. How do you do it safely and efficiently? Here are some dos and
don’ts:
1. DO have two PTA members (one should be an officer or committee chair) count the cash
and sign the Cash Verification Form. This form should be counter-signed by the
treasurer.
2. DO make sure each person who signs the form retains a copy.
3. DO make sure the two people counting the cash are not related by blood, marriage or
living together.
4. DO NOT deposit money in anyone’s personal account or in the school account. Never
leave money unattended, in someone’s home or in the trunk of a car.
5. DO go directly to the bank to deposit the cash. One person can take the cash to the bank
as long as he or she is depositing counted cash. If you can’t get to the bank same day,
store funds overnight in a secure location.
6. DO give the bank deposit slip to the treasurer to match up with the signed Cash Verification Form.
7. DO NOT reimburse anyone out of the cash proceeds. This will distort your proceeds.
Pay all bills with a PTA check to create a paper trail.
Learn More.
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