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Happy Summer!
For those amazing leaders ending their term as a PTA Officer – thank you for your hard work this term. For those getting ready to start your term, you're going to be amazing, and I look forward to working with you!
This transition time is important to your PTA's success. Work closely with your fellow officers to make the transition seamless. Most PTA officers will take office on July 1st and although schools may not be in session, there's still plenty you can do to help make the start of the school year even better.
- If you haven’t done so already, work together on a budget to present to your association at your first meeting. Remember, the budget is just a road map and can be adjusted throughout the year.
- Start on a membership campaign now! We're a membership organization and members are crucial to our organization's success.
- Meet with your principal to collaborate on PTA programs and school needs the PTA may be able to help with.
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Get organized and get trained. Look through materials on our website and the California State PTA’s website for both ideas and training. Watch for information about our Ninth District PTA trainings in July.
- Have fun! Get to know your fellow officers and enjoy the work together. I have many lifetime friends because of PTA and cherish each and every one of them.
Let’s make next year the best year ever for PTA.
Derick Boerner
President
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Ninth District PTA
Presents
PTA Summer Unit Officer Training
Saturday July 30, 2022
8:30am to 12:30pm
Save the date for this first in-person PTA training since 2019! This training is intended for unit PTA officers and will provide the basic information to get you started on your PTA year. Online registration will open July 1st. Watch for the registration link coming soon. Space is limited so register early. No on-site registration.
We look forward to seeing you!
Individuals must be fully vaccinated for COVID-19, as determined by the CDC. Masks/face coverings may be required. Ninth District PTA will follow all local county health and the county office of education health guidance and physical distancing to the extent possible. Proof of vaccination with identification is required.
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National PTA signs on to
Open Letter to Congress on Gun Violence
NO MORE.
National PTA joined eight other national advocacy organizations to publish an Open Letter to the Elected Leaders of the Congress of the United States regarding gun violence. This letter was printed in USA Today.
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Welcome to our newest PTA!
Pacific Sky PTA
Del Mar Union School District
North Coastal Council of PTAs
Del Mar's newest school, Pacific Sky School, has chosen to become part of the PTA family. The K-8th grade campus opens next year and the new PTA is already planning to welcome students and parents on the first day of school!
This PTSA was organized on May 26, 2022 with 40 charter members!
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Ninth District PTAs reach Legacy Milestones
Legacy PTA Awards are given each year by California State PTA to those units, councils, and districts who have reached a certain yearly milestone as a chartered PTA association.
Congratulations to the following units for reaching PTA milestones:
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75 Years - 1947
70 Years - 1952
- Oak Park Elementary PTA
- Rancho Minerva PTA
- Vista High PTSA
- Lemon Grove Academy for the Sciences & Humanities PTA
- Magnolia Elementary PTA
- Central Elementary PTA
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60 Years - 1962
- Oliver Wendell Holmes Elementary PTA
- Greg Rogers Elementary PTA
- Grapevine Elementary PTA
50 Years - 1972
- Leif Ericson Elementary PTA
- La Paloma Elementary School PTA
- Glenn E Murdock Elementary PTA
- Tierra Del Sol Middle PTSA
- Rio Seco School PTSA
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Enrollment Now Open for 2022-23 Reflections
New Theme: Show Your Voice
"Show Your Voice" has been selected as the theme for the 2022-23 Reflections Art Program, which has been bringing the arts to life for more than 10 million students since 1969. Reflections encourages students of all ages to:
- Unleash creative talents and be inspired
- Express themselves imaginatively in their artwork
- Experience the fun and joy of making art
- Tap into critical thinking skills to create art inspired by the annual theme
- Receive positive recognition for their original works of art.
Below are the two students from Ninth District PTA who made it all the way to the national level of Reflections for their musical compositions in 2022!
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Vayun Shekhar, Grade 5, Stone Ranch Elementary School, Palomar Council PTA
Listen to Vayun’s music here.
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Archimedes Li, Grade 12, Westview High School, Palomar Council PTA
Listen to Archimedes’ music here.
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New Office Hours For Ninth District PTA Office
Starting July 1, 2022, the Ninth District PTA office will be closed on Fridays. The office is located on the campus of the San Diego County Office of Education, 6401 Linda Vista Road, San Diego.
Regular Office Hours will now be Monday through Thursday from 8:30 AM to 4 PM.
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Ninth District PTA is now on Instagram
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How to End your Term with Style!
Here's a list of important last duties for 2021-22 PTA officers:
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PTA President - Forward next year's officer roster to Ninth District PTA
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PTA Treasurer - Complete Annual Financial Report, file tax returns, and make sure all membership is forwarded through channels
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Auditor - Complete 2021-22 Year-end Audit
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Historian - Forward your Volunteer Hours through channels
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Secretary - Make sure minutes are signed, posted to Minute Book, and bound for permanent record
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All Officers - Meet with your successor and pass on important documents and procedure book
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Get a Jump on Next Year's Membership!
PTA members who join through TOTEM in the month of June will be credited to the upcoming 2022-23 fiscal year.
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Summer Reading – PTA Bylaws
Summer is a perfect time to read and review PTA bylaws. Make sure all executive board members have a copy so everyone knows the rules governing our work.
If updates are needed, appoint a bylaws review committee to present amendments. Remember the executive board cannot collect more dues than the amount indicated in the bylaws. Elected and appointed officers are noted in the bylaws. The executive board cannot add more officers without having the bylaws amended first. The process can be up to eight weeks from first review to state parliamentarian approval. Plan ahead and be ready for the 2022-2023 PTA year.
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Hybrid Meetings
The key to successful hybrid events and meetings is everyone - no matter whether they attend virtually or in-person - can see and hear each other and equally participate with each other. For tips and how-to videos on holding effective hybrid meetings, Click Here.
Are virtual meetings allowed? Find out Here.
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End your Term with a Completed Audit
Happy summer audit persons! PTA work does not stop when summer comes. While your term is ending, you're still responsible for the final audit even though the work will cross over into the next term. If you know who the next auditor will be, they can assist you and get an early start on their term.
Presidents, if you don’t currently have an elected or appointed auditor, now is the time to find one. You also need to be sure an audit review committee is in place. If you're uncertain about the requirement for the auditor and review committee, the duties are described in the California State PTA Toolkit.
Find the Audit Report, Audit Checklist, and the Ninth District Audit Worksheet forms here, along with the Finance Toolkit for reference.
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Unclaimed Funds?
Did you know your PTA/PTSA may have funds being held by the California State Controller? Some of the amounts are small and may not be worth your time, but one San Diego County PTA had over $5,000 in funds from a PayPal account no one knew about. Visit this website to see if your PTA (or maybe even you!) have funds to reclaim. Let us know if you need help!
Questions? Contact your Council Treasurer or Ninth District PTA treasurer Shawna Straw
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Summer Launch of New 988 Suicide Prevention Number
The easy-to-remember 988 has been designated as the new three-digit dialing code to route callers to the National Suicide Prevention Lifeline. This dialing code will be available to everyone across the United States starting on July 16, 2022. Learn More
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PTA-Sponsored Law for Healthy Start Times Goes into Effect across California
Senate Bill 328 sponsored by California Stata PTA and signed into law by Governor Newsom in 2019 gave school districts three years to institute later start times for middle and high schools. The law goes into effect in the 2022-23 school year. The research is clear that teens who get sufficient sleep not only perform better academically, but are also less likely to be involved in traffic accidents, have a reduced risk of obesity and depression, and have overall better quality of life.
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Community Resources
Share with your PTA members!
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Tips to Keep your Kids Learning and Moving this Summer
Opportunities for summer learning are everywhere. For creative ideas on how to keep the learning going, read this article from National PTA.
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Supporting LGBTQIA+ Students
The San Diego County Office of Education (SDCOE) has a LGBTQIA+ Youth page on their website loaded with resources and guides for teachers, students, and parents to explore.
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The Edible Schoolyard Project Free Summer Training
The Edible Schoolyard Project is offering a free, virtual workshop this summer to explore the fundamentals of edible education. The four-day interactive program from June 21 to 24 is designed to support educators and organizations in the early stage of developing their garden, kitchen classrooms and curriculum.
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