Procurement Services Newsletter

January 2026

Resubmit Help Desk Requests Sent on January 22-23

If you submitted a help desk request or sent an email to a University Finance and Administration account between Thursday, January 22, after 2 p.m. and Friday, January 23, your message may not have been delivered due to a significant Microsoft 365 service issue.

To ensure your request is received, please resubmit your help desk request or resend your email as requests and messages sent during the disruption cannot be recovered.

Updated IRS Mileage Reimbursement Rate for 2026

Effective January 1, 2026, the Internal Revenue Service (IRS) increased the mileage reimbursement rate by $0.025 to $0.725 per mile.

The Concur Expense system has been updated to reflect the new mileage rate.

ln accordance with the University Travel and Business Expense Policy 40.4.1, all mileage reimbursement for university travel after January 1, 2026, will be submitted using this updated rate.

This rate applies to electric, hybrid/electric, gasoline, and diesel-powered vehicles.

Mark Your Calendar for February Office Hours and Trainings

Join Procurement Services staff in February for virtual open office hours and system trainings designed to strengthen your skills and answer your questions.

Topic-specific Office Hours:

On Monday, February 9, 2026, join any of the informal sessions to ask your questions, address your issues, share ideas, or simply listen and engage with our team.

There's no need to register in advance; simply click the links below to join the session(s) on
February 9.

Time	Topic	Link
9:00-9:30 a.m.	Accounts Payable	Join Accounts Payable Office Hour
10:00-10:30 a.m.	Purchasing and Contracts	Join Purchasing & Contracts Office Hour
11:00-11:30 a.m.	Supplier Management	Join Supplier Management Office Hour
1:00-2:00 p.m.	Travel, Expense, and Card	Join Travel, Expense & Card Office Hour

Upcoming Training Sessions:

These virtual trainings are designed for all users interested in learning about procurement systems and how to use them. There's also no need to register; just click the link to join.

Date & Time	Topic	Link
Tuesday, February 17 9:00-10:30 a.m.	Concur Travel & Expense An intro to Concur, including demonstrations of common tasks, such as creating travel expense reports.	Join Concur Travel and Expense training
Wednesday, February 18 9:00-10:30 a.m.	Requisitioner Role in RU Marketplace An intro to the purchasing process, covering topics such as profile setup, procurement authority, requisitions, forms, & common issues.	Join RU Marketplace Requistioner training
Wednesday, February 18 1:00-2:30 p.m.	Supplier Management An overview of Payment Works including onboarding of new suppliers, navigating common scenarios, and best practices.	Join Supplier Management training

Coming Soon: New Tools to Support RU Marketplace Users

We will soon introduce a new annual user access certification process for RU Marketplace. This new approach will standardize and streamline the review of system users while strengthening internal controls.

Additionally, a new web-based form has been developed for RU Marketplace to help users create and manage changes to system roles, requisition approvals, PO and invoice ownership; submit mass PO closure requests; and access self-serve reports.

More details will be shared in the coming weeks.

Contact the Procurement Help Desk

Procurement Services Newsletter ﻿

Resubmit Help Desk Requests Sent on January 22-23

Updated IRS Mileage Reimbursement Rate for 2026

Mark Your Calendar for February Office Hours and Trainings

Coming Soon: New Tools to Support RU Marketplace Users

Procurement Services Newsletter